Directors Office
ADA Task Force |
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ADA Grievance Form |
ADA Notice |
ADA Task Force Charter |
Accounting
Payroll
Internal Control
Internal Control Guidance |
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Internal Control Tools |
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Self-Assessment Tools |
Other Tools |
Correspondence |
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Purchasing Card
Purchasing Card Program |
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Master Lease
Master Lease Purchase Program |
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Annual Budgetary Report
Fiscal Year |
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Comprehensive Annual Financial Report
Fiscal Year |
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Monthly Reports |
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The Nebraska Investment Council invests the available money from the State’s general fund and State boards, commissions, departments or agencies, and any other state funds not currently needed, into the Operating Investment Pool. The Department of Administrative Services - State Accounting Agency calculates the average daily balance for each participant and distributes the earned income monthly on a pro-rata share basis. 202020192018201720162015The Statewide Cost Allocation Plan (SWCAP) is a statistical method of allocating central government costs to the state agencies that receive central government supportive services.
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Budget
Publications |
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Federal COVID-19 Supplemental Appropriation (April 2020 | YouTube) |
Federal COVID-19 Supplemental Appropriations PowerPoint (UPDATED June 3, 2020 | PDF) |
Funding Provided to Nebraska for COVID-19 (UPDATED June 3, 2020 | PDF) |
Initial Guidance for Local Government Requests for Reimbursement for COVID-19 Related Expenses (June 10, 2020 | PDF) |
COVID-19 Expenditure Tracking Memo PDF | April 2020 |
Federal Funding Guidance Memo to All Agencies, Boards and Commissions PDF | March 24, 2020 |
Federal Grant Award Summary Spreadsheet March 24, 2020 |
Federal HHS COVID-19 Grant Awards |
NASBO Website |
NEMA – COVID-19 Status of Funds |
Nebraska Coordinating Commission for Postsecondary Education – Postsecondary Education COVID-19 Related Information |
U.S. Department of Treasury – Assistance for Small Businesses |
Federal HHS COVID-19 Grant Awards |
U.S. Department of Treasury - Coronavirus Relief Fund Information |
Building
DAS Human Resources
Human Resources Shared Services ("HRSS")
These forms are internally created for State of Nebraska Human Resources Shared Services (“HRSS”) and are intended for HRSS Customer Agencies only. No State of Nebraska Agency is required to use these forms unless otherwise instructed.
Employee Relations
Materiel
STATE PURCHASING BUREAU |
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Description | Last Revised | Format |
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Vendor Application | 12/14/2020 | Excel |
Vendor Manual | 12/14/2017 | |
Nebraska W-9 and ACH Form | 02/01/2019 | |
Attestation Form | 8/18/2014 | |
State Purchasing Bureau Records Request Form | 10/1/2019 |
Policies and Procedures
Description | Last Revised | Format |
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Unrestricted Open Market Purchase Authority Letter | 6/30/2023 | |
State of Nebraska Procurement Manual - For Procurements Posted Before 11/20/2023 | 9/14/2018 | |
State of Nebraska Procurement Manual (NEW) - For Procurements Posted 11/20/2023 and after | 11/20/2023 | |
U.S. Flag Purchase Policy | 01/04/2022 | |
SPB Policy 23-01 - PCard & Purchases under $5,000 | 06/16/2023 | |
SPB Policy 23-02 - Procurement Certification Program | 11/20/2023 | |
SPB Policy 23-03 - Contract Responsibility & Negotiations | 11/20/2023 | |
SPB Policy 23-04 - Scoring and Evaluation | 11/20/2023 | |
SPB Policy 23-05 - Contract Duration, Renewals & Extensions | 11/20/2023 | |
SPB Policy 23-06 - Exceptions/Deviations & Direct Purchase Authority | 11/20/2023 | |
SPB Policy 23-07 - Protest Policy | 11/20/2023 | |
SPB Policy 23-08 - Suspension & Debarment | 11/20/2023 | |
SPB Policy 23-09 - Prohibition on Purchasing from Vendors that Boycott Israel | 11/29/2023 | |
Contract Manager Handbook | 5/28/2020 | |
Contract Administration Plan (CAP) | 12/8/2016 | |
Two-Way Match Policy | 3/30/2006 | |
Preference Policies | 10/1/2008 |
Other General Information
Description | Last Revised | Format |
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Request to Increase E1 Contract Quantity Form | 3/28/2018 | XLS |
E1 Approval Route Worksheet | 9/18/2017 | Word |
National Institute of Governmental Purchasing (NIGP) Codes | 7/18/2017 | XLS |
Pre-Approved IT Items for Purchase (OCIO website) | 7/1/2022 | |
MMCAP Pharmaceutical Information | 4/17/2017 | |
Purchase Order Terms and Conditions | 10/1/2020 | |
Market Research Powerpoint | 11/29/2016 | PPT |
Contract Location Report | 7/2/2018 | XLS |
Processing Time Goals | 11/2/2023 |
Exceptions/Deviations and Emergency Procurements
Description | Last Revised | Format |
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Deviation Requests from Contractual Services and Emergency Contracts Process PowerPoint | 11/02/2023 | PPT |
Procurement Exception/Deviation Form (Form GS-1) | 11/20/2023 |
Proof of Need Analysis Information
Description | Last Revised | Format |
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Proof of Need Analysis Guide | 2/27/2020 | Word |
Proof of Need Analysis Template | 2/27/2020 | Word |
Proof of Need Analysis Checklist for Agencies | 2/27/2020 | Word |
Personal Services Guide
Description | Last Revised | Format |
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Personal Services Guide Template | 7/14/2015 | Word |
Vendor Performance
Description | Format |
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Vendor Performance Program | Link |
ODP Solutions / Office Depot Contract Information
Description | Last Revised | Format |
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ODP Solutions Account Application | 8/15/2023 | |
On-Line Return Instructions | 8/15/2023 | |
Return Authorization Form | 8/15/2023 |
Moving and Installation Services Information
Description | Last Revised | Format |
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Agency Instructions for Office Relocations | 1/15/2021 | |
Moving and Installation Services Guide | 1/15/2021 | |
Procurement Training Guide Generating PO Moving and Installation Services | 2/3/2021 | |
Example Installation Services Quote Form | 1/15/2021 | XLS |
Example Moving Services Quote Form | 1/15/2021 | XLS |
Moving Services Quote Form | 1/7/2021 | XLS |
Description | Last Revised | Format |
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Processing Timeline for Services | 11/2/2023 | Excel |
RFI Boilerplate
Description | Last Revised | Format |
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Request for Information (RFI) Boilerplate | 9/25/2017 | Word |
RFP Boilerplates and Forms
Description | Last Revised | Format |
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Request for Proposal (RFP) Boilerplate | 3/29/2023 | Word |
Boilerplate Changes | 2/3/2023 | |
Request for Proposal Check List | 8/6/2015 | Word |
Solicitation Announcement Letter | 7/22/2015 | Word |
Public Notice Cover and Announcement (Lincoln Journal Star/Beatrice Daily Sun Public Notice Form) | 11/8/2018 | Word |
Pre-Proposal Attendance Sheet | 10/16/2014 | Word |
Pre-Proposal Conference Questions | 6/4/2014 | Word |
Addendum - Questions and Answers | 9/23/2015 | Word |
Addendum - Addendum to RFP | 10/16/2014 | Word |
Addendum - Change of Scope | 10/16/2014 | Word |
Addendum - Schedule of Events Change | 10/16/2014 | Word |
Addendum to Contract | 7/21/2015 | Word |
Amendment to Contract | 7/21/2015 | Word |
Respondents List | 10/16/2014 | Word |
Intent to Award Letter | 10/16/2014 | Word |
Rejection of Proposals | 10/16/2014 | Word |
Mandatory Requirements Checklist | 10/16/2014 | XLS |
Request for Fax or Electronic Quote | 8/25/2014 | XLS |
RFP Evaluation and Scoring
Description | Last Revised | Format |
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RFP Evaluation and Scoring Manual for Services | 1/26/2017 | Word |
Evaluator Agreement (Form GS-2) - (formerly Conflict of Interest Declaration) | 11/20/2023 | Word |
Procurement Collaborator Agreement (Form GS-3) | 11/20/2023 | Word |
Evaluator Scoring Worksheet | 10/16/2014 | Word |
Criteria for Evaluation | 7/30/2015 | Word |
Cost Proposal Evaluation Worksheet | 1/8/2013 | XLS |
Reference Check Worksheet | 10/1/2008 | Word |
Final Evaluation Document | 8/26/2014 | XLS |
Final Evaluation Document for Cafeteria and Vending Services | 2/27/2014 | Word |
Oral Interview Letter - Version One | 10/1/2008 | Word |
Oral Interview Letter - Version Two | 10/1/2008 | Word |
Oral Interview Letter - Version Three | 10/1/2008 | Word |
Oral Interview Scoring Worksheet | 10/1/2008 | Word |
Final Evaluation Document with Oral Interviews | 8/26/2014 | XLS |
Final Evaluation Document with Oral Interview for Cafeteria and Vending Services | 2/27/2014 | Word |
Best and Final Offer (BAFO) Letter | 9/12/2017 | Word |
Final Evaluation Document with Best and Final Offer (BAFO) | 8/26/2014 | XLS |
Award Instructions Letter | 2/26/2015 | Word |
Description | Last Revised | Format |
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Processing Timeline for Commodities/Goods | 11/2/2023 | Excel |
ITB Boilerplate and Forms
Description | Last Revised | Format |
---|---|---|
Invitation to Bid (ITB) Boilerplate | 5/25/2023 | Word |
ITB Boilerplate Changes | 5/25/2023 | |
Specification Tutorial and Introduction to ITB Boilerplates Powerpoint | 9/15/2015 | |
Printing 101: Guidelines for a Successful Print Project | 4/17/2017 | |
Solicitation Announcement Letter | 4/1/2015 | Word |
Pre-Bid Attendance Sheet | 10/16/2014 | Word |
Pre-Bid Conference Questions | 10/1/2008 | Word |
Addendum - Questions and Answers | 9/23/2015 | Word |
Addendum - Amendment to ITB | 10/16/2014 | Word |
Addendum - Change of Scope | 10/16/2014 | Word |
Addendum - Schedule of Events Change | 10/16/2014 | Word |
Addendum to Contract | 7/21/2015 | Word |
Amendment to Contract | 7/21/2015 | Word |
Rejection of Bids | 10/1/2008 | Word |
Request for Fax or Electronic Quote | 8/25/2015 | XLS |
Specification Comparison Tool | 12/10/2013 | XLS |
Non-CSI Justification Form | 8/25/2017 | |
Non-CSI OW Requisition Example and Instruction | 8/17/2017 | |
Declaration Concerning Conflict of Interest and Confidential Information for Invitations to Bid | 7/11/2014 |
Description | Format |
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July 2023 - September 2023 | |
April 2023 - June 2023 | |
January 2023 - March 2023 | |
October 2022 - December 2022 | |
July 2022 - September 2022 | |
April 2022 - June 2022 | |
January 2022 - March 2022 | |
October 2021 - December 2021 | |
July 2021 - September 2021 | |
April 2021 – June 2021 | |
January 2021 - March 2021 | |
October 2020 - December 2020 | |
July 2020 - September 2020 | |
April 2020 - June 2020 | |
January 2020 - March 2020 | |
October 2019 - December 2019 | |
July 2019 - September 2019 | |
April 2019 - June 2019 | |
January 2019 - March 2019 | |
October 2018 - December 2018 | |
July 2018 - September 2018 | |
April 2018 - June 2018 | |
January 2018 - March 2018 | |
October 2017 - December 2017 | |
July 2017 - September 2017 | |
April 2017 - June 2017 | |
January 2017 - March 2017 | |
October 2016 - December 2016 | |
July 2016 - September 2016 | |
April 2016 - June 2016 | |
January 2016 - April 2016 | |
2015 |
Description | Format |
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09/01/2023 | |
09/01/2022 | |
09/01/2021 | |
09/01/2020 | |
09/01/2019 | |
09/01/2018 | |
09/01/2017 |
SURPLUS PROPERTY/ASSET MANAGEMENT |
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Description | Last Revised | Format |
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Surplus Property Manual | 11/7/2023 | Word |
Surplus Property Assessment Form | 11/7/2023 | Word |
Surplus Photo Guidebook | 11/7/2023 | |
Asset Management Manual 2023 | 11/7/2023 | Word |
Annual Fixed Asset/Annual Inventory Letter FY 22/23 | 4/17/2023 | |
Barcode Scanner Manual | 8/18/2022 | |
SPN Form for Non-Fixed Asset | 11/7/2023 | Excel |
AS SURPLUS ECM Instructions | 6/24/2014 | Word |
Surplus Property Training PowerPoint | 11/7/2023 | PPT |
STATE MAIL CENTER |
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Description | Format |
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Mail Services Guide | |
Change of Address Form |
STATE PRINT SHOP AND COPY SERVICES |
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Description | Format |
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Copy Center Requisition | XLS |
Personnel
Pay Plan
Quarterly Pay Plan Changes
Previous Classification & Pay Plans
Employees covered by Bargaining Units, visit the Bargaining Unit Pay Plans page.
2014 |
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2014 Pay Plan |
October - December, 2014 |
July - September, 2014 |
April - June, 2014 |
January - March, 2014 |
2011 - 2012 |
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2012 (last revised June 14, 2013) |
2011 (last revised March 31, 2012) |
October 2011 - January 2012 |
Temporary Employment Program (SOS)
Temporary Employment Program (SOS) |
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Chapter 4 – Temporary Employment, Classified System Rules and Regulations |
Manager Time Entry Approval |
Payroll Schedule |
Reimbursement Request |
Daily Time Entry |
Risk Management
Risk Management Forms |
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Tort Form |
How to File a Tort Claim |
Tort/Misc. Claim Form |
Tort/Misc. Claim Form - Inmates at NDCS Only |
Affidavit Regarding Lost or Missing Warrant |
How to File a Claim for an Uncashed Warrant |
W9 Form |
Contract Claim Form |
How to File a Contract Claim |
Foster Parent Claim Form |
Report Unsafe Conditions |
State of Nebraska COI Certificate of Insurance FY 22-23 |
Line of Duty Compensation Act Claim Form |
Standard Operating Procedures – How to File a Line of Duty Compensation Act Claim |
309 Task Force
309 Task Form Forms |
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Allocation Request Form |
Allocation Increase Request Form |
Final Report Form |
Roof Scan Request Form |
Transportation Services Bureau
TSB Forms |
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Form J To be completed and returned to TSB when your agency requests a new permanently assigned TSB lease vehicle – OR – for a change in vehicle type/upgrade of designated TSB lease vehicles. Please note – changes in vehicle type/upgrades are reviewed ONLY during TSB’s annual vehicle replacement cycle. Form J instructions may be accessed here. Completion of Form J does not guarantee an upgrade and/or change in vehicle type. |
Form S To be completed and returned to TSB when your agency anticipates the need for additional vehicles on a temporary basis. Requests for seasonal or summer use vehicles will be reviewed and approved based on existing fleet availability. New vehicles will not be purchased solely to fill seasonal or summer requests. |
Transportation Requests To be completed and presented to TSB staff when renting a TSB Motor Pool vehicle. The Transportation Request is exempt if your agency has a Universal Travel Authorizations form (below) on file with TSB. |
Universal Travel Authorizations Utilized by your agency in lieu of the Transportation Requests form (above). |
Official TSB Travel Logs To be completed per Statute 81-1025. |
If you are unable to access or open the Transportation Services Bureau (TSB) forms, please contact (402) 471-2897 or (402) 471-2898 for assistance. |