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309 Task Force

ADA

Accounting

Payroll

MANUALS
Accounting Manual
Accounts Payable
Accounts Payable Warrant Cancellation Form
Fund Application - PDF
Investment Authorization" - PDF
Petty Cash Fund Application- PDF
Request for Stop Pay-Replacement Warrant Form
Warrant Cancellation Certification - PDF
State of Nebraska W9 - PDF
State of Nebraska Form 13 - PDF
Interims
Interim Payroll Information
Payroll Card
Video – Focus Payroll Card
Direct Deposit Enrollment Form - PDF
Focus Card Enrollment Form" - PDF
Payroll Card Instruction
Payroll Card Fees - PDF
Payroll Card Limits - PDF
Payroll Certification Mini-Manual
Mini-Manual
Payroll Certification Form Instructions - DOC
Payroll Certification Form - XLS
Payroll Certification Checklist - PDF
Payroll Processing Schedules
2020 Payroll Processing Schedule - Biweekly - PDF
2020 Payroll Processing Schedule - Monthly - PDF
2019 Payroll Processing Schedule - Biweekly - PDF
2019 Payroll Processing Schedule - Monthly - PDF
2018 Payroll Processing Schedule - Biweekly - PDF
2018 Payroll Processing Schedule - Monthly - PDF
Payroll Hours in Calendar or Fiscal Year - XLS
Payroll Forms

Employer

Employer Report of Special Payments - PDF
Instructions for the Payroll Calculation Form
Interim Direct Payment Worksheet - XLS
Interim Worksheet - XLS
Payroll Calculation Form - XLSX
Payroll Certification Checklist - PDF
Payroll Certification Form - XLS
Payroll Certification Form Instructions - DOC
Service Date Adjustment Form - XLS
E1 W4 Insttructions - PDF
W-4 Calculation Form - XLS
W-4 Calculation Instructions - DOC
W2 Reprint Request Form - PDF

Employee

Direct Deposit Enrollment Form - PDF
Employee Electronic Receipt of Form W-2 - PDF
Payroll Calculation Tables
FOCUS Card Information Form - PDF
Payroll Card Instructions
Retirement Estimator

Internal Control

Internal Control Guidance
Internal Control Tools
Self-Assessment Tools
Other Tools
Correspondence

Purchasing Card

Purchasing Card Program

Master Lease

Master Lease Purchase Program

Annual Budgetary Report

Fiscal Year

Comprehensive Annual Financial Report

Fiscal Year

Monthly Reports

Monthly Reports

Operating Investment Pool Reports (OIP)

Operating Investment Pool Reports (OIP)
 

Statewide Cost Allocation Plans (SWCAP)

Statewide Cost Allocation Plans (SWCAP)
 

Administrator’s Correspondence

Administrator’s Correspondence
 

 

Budget

Publications

COVID-19 Information

Federal COVID-19 Supplemental Appropriation
(April 2020 | YouTube)

Federal COVID-19 Supplemental Appropriations PowerPoint
(UPDATED June 3, 2020 | PDF)

Funding Provided to Nebraska for COVID-19
(UPDATED June 3, 2020 | PDF)

Initial Guidance for Local Government Requests for Reimbursement for COVID-19 Related Expenses
(June 10, 2020 | PDF)

Federal HHS COVID-19 Grant Awards

NASBO Website

NEMA – COVID-19 Status of Funds

Nebraska Coordinating Commission for Postsecondary Education – Postsecondary Education COVID-19 Related Information

U.S. Department of Treasury – Assistance for Small Businesses

U.S. Department of Treasury - Coronavirus Relief Fund Information

Employee Relations

Labor Contract Information

Rules and Regulations

Guidelines

NAPE/AFSCME

FOP

Classified Rules & SCATA

State Law Enforcement

Discipline & Grievance Information
Leave & Workplace Resources
Training

PowerPoints and Handouts

Leader's Guide to Discipline (pdf)

Discipline Training (pdf)

Discipline Road Map (PDF)

FMLA Powerpoint (pptx)

FMLA Road Map (PDF)

Leave Training (PDF)

ADA Amendments (ppt)

2019-2021 NAPE Contract Training(PDF)

2019-2021 FOP Contract Training (PDF)

General Counsel & Compliance

Materiel

Vendor Information

Description Last Revised Available Format

Vendor Application

03/09/2018

PDF

Vendor Manual

12/14/2017

PDF


Purchase Order/Vendor Information Reports

Report Date Available Format

July 2019 - September 2019

PDF

April 2019 - June 2019

PDF

January 2019 - March 2019

PDF

October 2018 - December 2018

PDF

July 2018 - September 2018

PDF

April 2018 - June 2018

PDF

January 2018 - March 2018

PDF

October 2017 - December 2017

PDF

July 2017 - September 2017

PDF

April 2017 - June 2017

PDF

January 2017 - March 2017

PDF

October 2016 - December 2016

PDF

July 2016 - September 2016

PDF

April 2016 - June 2016

PDF

January 2016 - April 2016

PDF

2015

PDF

2014

XLSX

2013

XLSX

2012

XLSX

2011

XLSX

Government Procurement Act Report

REPORT DATE TITLE

09/01/2019

Government Procurement Act Report (§ 73-603)
PDF

09/01/2018

Government Procurement Act Report (§ 73-603)
PDF

09/01/2017

Government Procurement Act Report (§ 73-603)
PDF

08/30/2016

Government Procurement Act Report (§ 73-603)
PDF

09/01/2015

Goverment Procurement Act Report (§ 73-603)
PDF

Surplus/Asset Management

REPORT DATE TITLE

09/01/2019

Fixed Asset Information 18-19

09/01/2018

SPN Form for Non-Fixed Asset

09/01/2017

SPN Form Instructions

08/30/2016

Asset Management Manual 2019

09/01/2015

Barcoding Manual

 

Office Depot

TITLE

Office Depot Account Application PDF

Office Depot Instructions – Word

Quick Start User Guide – Word

Office Depot Contract PDF

On-Line Return Instructions

Return Authorization Form

 

Vehicle Information

Description

2021 Master Agreement Terms and Conditions

2021 Completed Master Agreement Terms and Conditions

Vehicle Cut Off Dates - 6/16/20 - PDF

 

Governmental Agency Information

EnterpriseOne & Other General Information

Description Last Revised Available Format

Request to Increase Contract Quantity Form

03/28/2018

XLS

Approval Route Worksheet

09/18/2017

Word

Two-Way Match Policy

03/30/2006

PDF

National Institute of Governmental Purchasing (NIGP) Codes

 

XLS

Pre-Approved IT Items for Purchase (on OCIO website)

Click Here for more information

MMCAP Pharmaceutical Information

04/17/2017

PDF

Purchase Order Terms and Conditions

10/20/2015

PDF

Market Research Powerpoint

11/29/2016

PPT

Contract Location Report

07/02/2018

XLS

Contract Administration Plan (CAP)

12/08/2016

PDF

Contract Management Manual

Contract Manager Handbook

05/28/20

PDF

Procurement Manuals

State of Nebraska Procurement Manual

09/14/2018

PDF

Proof of Need Analysis Information

Proof of Need Analysis Guide

02/27/20

Word

Proof of Need Analysis Template

02/27/20

Word

Proof of Need Analysis Checklist for Agencies

02/27/20

Word

Personal Services Guide

Personal Services Guide Template

07/14/2015

Word

Procurement for Commodities/Goods

Description Last Revised Available Format
ITB Boilerplate Changes

07/01/2019

PDF

Specification Tutorial and Introduction to ITB Boilerplates Powerpoint

09/15/2015

PDF

Processing Timeline for Commodities/Goods

01/15/2014

PDF

Vendor Performance Reports Procedures

08/11/2014

PDF

Printing 101: Guidelines for a Successful Print Project

04/17/2017

PDF

ITB Boilerplate

1.

Invitation To Bid Boilerplate

07/01/2019

Word

Forms

1.

Solicitation Announcement Letter

04/01/2015

Word

2.

Pre-Bid Attendance Sheet

10/16/2014

Word

3.

Pre-Bid Conference Questions

10/01/2008

Word

4.

Addendum - Questions and Answers

09/23/2015

Word

5.

Addendum - Amendment to ITB

10/16/2014

Word

6.

Addendum - Change of Scope

10/16/2014

Word

7.

Addendum - Schedule of Events Change

10/16/2014

Word

8.

Addendum to Contract

07/21/2015

Word

9.

Amendment to Contract

07/21/2015

Word

10.

Rejection of Bids

10/01/2008

Word

11.

Vendor Performance Report

09/30/2019

PDF

12.

Request for Fax or Electronic Quote

08/25/2015

XLS

13.

Specification Comparison Tool

12/10/2013

XLS

14.

Non-CSI Justification Form

(Non-CSI OW Requisition Example and Instruction)

08/25/2017

08/17/2017

PDF

PDF

15.

Sole Source Justification for Commodities

12/19/2016

PDF

16.

Declaration Concerning Conflict of Interest and Confidential Information for Invitations to Bid

07/11/2014

PDF

Direct Purchase Authority Information

1.

Open Market Purchase Authority Letter

07/14/2020

PDF

Policies/Procedures

1.

Protest/Grievance Procedure

10/22/2015

PDF

2.

Preference Policies

10/01/2008

PDF

Procurement for Services

Description Last Revised Available Format
Deviation Requests from Contractual Services & Emergency Contracts Process PowerPoint

07/01/2014

PDF

Boilerplate Changes

07/01/2019

PDF

Processing Timeline for Services

01/15/2014

PDF

Vendor Performance Reports Procedures

08/11/2014

PDF

Request for Information (RFI) Boilerplate

1.

Request for Information Boilerplate

09/25/2017

Word

Boilerplate

1.

Request for Proposal Boilerplate

07/01/2019

Word

Additional Forms

1.

Deviation from Contractual Services Contract Process Form

02/24/2015

Word

2.

Request for Proposal Check-Off List

08/06/2015

Word

3.

Solicitation Announcement Letter

07/22/2015

Word

4.

Public Notice Cover and Announcement -
(Lincoln Journal Star/Beatrice Daily Sun Public Notice Form)

11/08/2018

Word

5.

Pre-Proposal Attendance Sheet

10/16/2014

Word

6.

Pre-Proposal Conference Questions

06/04/2014

Word

7.

Addendum - Questions and Answers

09/23/2015

Word

8.

Addendum - Addendum to RFP

10/16/2014

Word

9.

Addendum - Change of Scope

10/16/2014

Word

10.

Addendum - Schedule of Events Change

10/16/2014

Word

11.

Addendum to Contract

07/21/2015

Word

12.

Amendment to Contract

07/21/2015

Word

13.

Respondents List

10/16/2014

Word

14.

Intent to Award Letter

10/16/2014

Word

15.

Rejection of Proposals

10/16/2014

Word

16.

Mandatory Requirements Checklist

10/16/2014

XLS

17.

Request for Fax or Electronic Quote

08/25/2014

XLS

18.

Vendor Performance Report

09/30/2019

PDF

RFP Evaluation & Scoring

1.

RFP Evaluation & Scoring Manual for Services

01/26/2017

Word

2.

Declaration Concerning Conflict of Interest and Confidential Information

08/23/2017

PDF

3.

Evaluator Scoring Worksheet

10/16/2014

Word

4.

Criteria for Evaluation

07/30/2015

Word

5.

Cost Proposal Evaluation Worksheet

01/08/2013

XLS

6.

Reference Check Worksheet

10/01/2008

Word

7.

Final Evaluation Document

08/26/2014

XLS

8.

Final Evaluation Document for Cafeteria & Vending Services

02/27/2014

Word

9.

Oral Interview Letter - Version One

10/01/2008

Word

10.

Oral Interview Letter - Version Two

10/01/2008

Word

11.

Oral Interview Letter - Version Three

10/01/2008

Word

12.

Oral Interview Scoring Worksheet

10/01/2008

Word

13.

Final Evaluation Document with Oral Interviews

08/26/2014

XLS

14.

Final Evaluation Document with Oral Interview for Cafeteria & Vending Services

02/27/2014

Word

15.

Best and Final Offer (BAFO) Letter

09/12/2017

Word

16.

Final Evaluation Document with Best and Final Offer (BAFO)

08/26/2014

XLS

17.

Award Instructions Letter

02/26/2015

Word

Policies/Procedures

1.

Protest/Grievance Procedure

10/22/2015

PDF

2.

Preference Policies

10/01/2008

PDF


State Purchasing Bureau Records Request Form

Furniture Auction Flyer

Training - First Half

Training - Second Half

Mail Services Guide

Change of Address Form

Copy Center Requisition

Personnel

State Personnel Systems

Employee Work Center and Workday

Career Center

Recruitment & Selection Center

Employee Development Center

Payroll & Financial Center

Other Useful Links

User Guides

Administrator

Performance

Training

Same Sign On

Employee/Position Actions

How Do I ... complete that task in Workday?

Position Management

Related Payroll Actions (in E1, a.k.a. PFC)

COVID-19 Personnel Resources

State Agency Personnel FAQs Pertaining to COVID-19
UPDATED April 14, 2020 | PDF

COVID-19 Administrative Leave Guidance
April 28, 2020 | PDF

Ready To Work Guidance Document
March 18, 2020 | PDF

Ready To Work Form
March 18, 2020 | PDF

Telework Form
March 17, 2020 | PDF

Telework Productivity Best Practices
March 17, 2020 | PDF

Work Plan Template
Word

Process Identification Tool
Word

Team Accountability Session
PDF

Remote Huddle Board
Excel

HR Business Partner COVID-19 Webex
March 16, 2020 | YouTube

 

Families First Coronavirus Response Act


State Agency Personnel FAQs Pertaining to COVID-19
UPDATED April 17, 2020 | PDF

Families First Coronavirus Response Act: Questions and Answers
April 1, 2020

COVID-19 and the Fair Labor Standards Act: Questions and Answers
April 1, 2020

COVID-19 and the Family and Medical Leave Act: Questions and Answers
April 1, 2020

Families First Coronavirus Response Act: Employee Paid Leave Rights
April 1, 2020

Families First Coronavirus Response Act: Employer Paid Leave Requirements
April 1, 2020

POSTER: Employee Rights: Paid Sick Leave and Expanded Family and Medical Leave under The Families First Coronavirus Response Act (FFCRA)
Spanish Version | April 1, 2020

Families First Coronavirus Response Act: What Documentation and Record Keeping Do I need?
PDF | April 1, 2020


Visual Guide to FFCRA Leave Options
PDF | April 15, 2020

 

HR Business Partner COVID-19 Quicklinks


Telecommuting Guidelines
June 2016 | PDF Catastrophic Illness Forms
Request for Catastrophic Illness Leave

PDF Donation Form for Catastrophic Illness Leave
PDF version | Word version

 

HR Guidance Documents - Agency Examples

(please note: the following are example documents you can incorporate into your HR Documentation)
FFCRA HR Checklist
April 10, 2020 | PDF

 

Memos

Teammate Update: Important COVID-19 Information
Feb 28, 2020 | PDF

Teammate Update: Governor Pete Ricketts Provides a Coronavirus Update to State Teammates
March 17, 2020 | PDF

 

Additional Resources

Teammate COVID-19 FAQs
UPDATED April 17, 2020 | PDF


Important COVID-19 Teammate Reminders
March 17, 2020 | PDF

 

Social Media Links

Department of Health and Human Services
Facebook
Twitter

Governor Pete Ricketts
Facebook
Twitter

CDC
Website
Facebook
Twitter

Department of Administrative Services
Website
Facebook

Classification & Compensation
Title 273, Classified Personnel Rules
Personnel Almanacs
Salary Surveys
Furlough Guide
Telecommuting Guidelines
PDQ - Position Description Questionnaire
Financial Responsibilities Questionnaire
Supervisory Questionnaire
Confidentiality Questionnaire
Rules - Delegated Advanced Hiring Rate
Rules - Delegated In-Grade Checklist
Training and Development
Teammate Engagement
Wellness & Benefits
Section Title
1 Employee Assistance Program
2 Health & Prescriptions Plans
3 Dental
4 Vision
5 Flexible Spending Accounts
6 Health Savings Account
7 Life Insurance
8 Long & Short Term Disability

 

SOS Temporary Employee Benefits

 

Section Title
1 Health & Prescriptions Plans
2 Dental
3 Flexible Spending Accounts (Dependent Care ONLY)
4 Health Savings Account
5 Long & Short Term Disability

 

 

COBRA

 

Open Enrollment Information

 

Pay Plan

Quarterly Pay Plan Changes

Previous Classification & Pay Plans

Employees covered by Bargaining Units, visit the Bargaining Unit Pay Plans page.

 

 

 

To view previous pay plans, visit the State Government Publications ONLINE at the Nebraska Library Commission

 

 

Temporary Employment Program (SOS)

 

TSB

Form J is to be completed and returned to TSB when your agency requests a new permanently assigned TSB lease vehicle – OR – for a change in vehicle type/upgrade of designated TSB lease vehicles. Please note – changes in vehicle type/upgrades are reviewed ONLY during TSB’s annual vehicle replacement cycle. Form J instructions may be accessed here. Completion of Form J does not guarantee an upgrade and/or change in vehicle type.

Form S is to be completed and returned to TSB when your agency anticipates the need for additional vehicles on a temporary basis. Requests for seasonal or summer use vehicles will be reviewed and approved based on existing fleet availability. New vehicles will not be purchased solely to fill seasonal or summer requests.

Transportation Requests are to be completed and presented to TSB staff when renting a TSB Motor Pool vehicle. The Transportation Request is exempt if your agency has a Universal Travel Authorization on file with TSB.

Universal Travel Authorizations may be utilized by your agency in lieu of the Transportation Request form.

Official TSB Travel Logs are to be completed per Statute 81-1025.


If you are unable to access or open the forms, please contact (402) 471-2897 or (402) 471-2898 for assistance.

 

Risk Management