Directors Office

 
ADA Task Force
ADA Grievance Form
ADA Notice
ADA Task Force Charter
 
General Counsel and Compliance
Contracts for Personal Services, Title 12, Chapter 1, Department of Administrative Services, Rules and Regulations Concerning the Approval of
Guidance Document Request Form
Nebraska State Government International Relations Policy
Accounting
Social Security Bureau, Title 10, Department of Administrative Services, Administration Rules and Regulations
Building Division
Building Division Rules and Regulations, Title 7
Capital Construction Projects Manual
External Leasing Manual
Leasing Privately Owned Real Property, Title 7, Chapter 2
Parking Manual
Materiel Division
Materiel Division Rules and Regulations, Title 9
Vendor Application and Instructions
Vendor Manual
Vendor Protest/Grievance Procedures
Risk Management
State Claims Board Rules and Regulations
Transportation Services Bureau
Transportation Services Bureau Rules and Regulations, Title 8
 
Office of the Capitol Commission
Use of the State Capitol, Lincoln, Nebraska, State Capital, Title 6, Office of the Capitol Commission, Rules and Regulations Governing
Campaigning Guidelines
Drone and UAV Guidelines
Exterior Lighting Guidelines
Family Photo Guidelines
First Floor Display Guidelines
Leafletting Guidelines
News Conference Guidelines
Printed Material Distribution Guidelines
Promenade Deck Access Guidelines
Rally Guidelines
Second Floor Rotunda Program Guidelines
Smoking Guidelines
Wedding Guidelines
Wedding Photography Guidelines

Accounting

Payroll

MANUALS
Accounting Manual
Accounts Payable
2022 Expense Reimbursement Doc - EFFECTIVE 10-1-2022 - XLSX
2022 Expense Reimbursement Doc - EFFECTIVE 7-1-2022 - XLSX
2022 Expense Reimbursement Doc - EFFECTIVE 1-1-2022 - XLSX
2021 Expense Reimbursement Doc - EFFECTIVE 1-1-2021 TO 9-30-2021 - XLSX
2021 Expense Reimbursement Doc - EFFECTIVE 10-1-2021 TO 12-31-2021 - XLSX
ERD Training Video
Accounts Payable Warrant Cancellation Form
Fund Application - PDF
Investment Authorization" - PDF
Petty Cash Fund Application- PDF
Request for Stop Pay-Replacement Warrant Form
Warrant Cancellation Certification - PDF
State of Nebraska W9 - PDF
State of Nebraska Form 13 - PDF
Interims
Interim Payroll Information
Payroll Card
Video – Focus Payroll Card
Direct Deposit Enrollment Form - PDF
Focus Card Enrollment Form" - PDF
Payroll Card Instruction
Payroll Card Fees - PDF
Payroll Card Limits - PDF
Payroll Certification Mini-Manual
Mini-Manual
Payroll Certification Form Instructions - DOC
Payroll Certification Form - XLS
Payroll Certification Checklist - PDF
Payroll Processing Schedules
2021 Payroll Processing Schedule - Biweekly - PDF
2021 Payroll Processing Schedule - Monthly - PDF
2020 Payroll Processing Schedule - Biweekly - PDF
2020 Payroll Processing Schedule - Monthly - PDF
2019 Payroll Processing Schedule - Biweekly - PDF
2019 Payroll Processing Schedule - Monthly - PDF
2018 Payroll Processing Schedule - Biweekly - PDF
2018 Payroll Processing Schedule - Monthly - PDF
Payroll Hours in Calendar or Fiscal Year - XLS
Payroll Forms

Employer

Employer Report of Special Payments - PDF
Instructions for the Payroll Calculation Form
Interim Direct Payment Worksheet - XLS
Interim Worksheet - XLS
Payroll Calculation Form - XLSX
Payroll Certification Checklist - PDF
Payroll Certification Form - XLS
Payroll Certification Form Instructions - DOC
Service Date Adjustment Form - XLS
E1 W4 Instructions - PDF
W2 Reprint Request Form - PDF

Employee

Direct Deposit Enrollment Form - PDF
Employee Electronic Receipt of Form W-2 - PDF
Payroll Calculation Tables
FOCUS Card Information Form - PDF
Payroll Card Instructions
Retirement Estimator

Internal Control

Internal Control Guidance
Internal Control Tools
Self-Assessment Tools
Other Tools
Correspondence

Purchasing Card

Purchasing Card Program

Master Lease

Master Lease Purchase Program

Annual Budgetary Report

Fiscal Year

Comprehensive Annual Financial Report

Fiscal Year
Monthly Reports

The Nebraska Investment Council invests the available money from the State’s general fund and State boards, commissions, departments or agencies, and any other state funds not currently needed, into the Operating Investment Pool. The Department of Administrative Services - State Accounting Agency calculates the average daily balance for each participant and distributes the earned income monthly on a pro-rata share basis.

2020

January (2/24/20 G/L Date)

February (3/24/20 G/L Date)

March (4/22/20 G/L Date)

April (5/21/2020 G/L Date)

May (6/23/2020 G/L Date)

June (7/21/2020 G/L Date)

July (8/24/2020 G/L Date)

August (9/25/2020 G/L Date)

September (10/27/2020 G/L Date)

October

November

December

2019

January (2/22/19 G/L Date)

February (3/26/2019 G/L Date)

March (4/22/2019 G/L Date)

April (5/24/2019 G/L Date)

May (6/19/2019 G/L Date)

June (7/24/2019 G/L Date)

July (8/26/2019 G/L Date)

August (9/24/2019 G/L Date)

September (10/25/2019 G/L Date)

October (11/21/2019 G/L Date)

November (12/19/2019 G/L Date)

December (1/27/2020 G/L Date)

2018

January (2/21/18 G/L Date)

February (3/23/18 G/L Date)

March (4/23/18 G/L Date)

April (5/24/18 G/L Date)

May (6/22/18 G/L Date)

June (7/26/18 G/L Date)

July (8/22/18 G/L Date)

August (9/25/18 G/L Date)

September (10/23/18 G/L Date)

October (11/12/18 G/L Date)

November (12/21/18 G/L Date)

December (1/24/19 G/L Date)

2017

January (2/28/17 G/L Date)

February (3/23/17 G/L Date)

March (4/24/17 G/L Date)

April (5/31/17 G/L Date)

May (6/23/17 G/L Date)

June (7/20/17 G/L Date)

July (8/28/2017 G/L Date)

August (9/28/2017 G/L Date)

September (10/25/2017 G/L Date)

October (11/22/2017 G/L Date)

November (12/22/2017 G/L Date)

December (1/24/2018 G/L Date)

2016

January (2/26/16 G/L Date)

February (3/22/16 G/L Date)

March (4/21/16 G/L Date)

April (5/23/16 G/L Date)

May (6/21/16 G/L Date)

June (7/22/16 G/L Date)

July (8/29/16 G/L Date)

August (9/26/16 G/L Date)

September (10/17/16 G/L Date)

October (11/23/16 G/L Date)

November (12/21/16 G/L Date)

December (1/26/17 G/L Date)

2015

January (2/20/15 G/L Date)

February (3/24/15 G/L Date)

March (4/17/15 G/L Date)

April (5/19/15 G/L Date)

May (6/18/15 G/L Date)

June (7/22/15 G/L Date)

July (8/24/15 G/L Date)

August (9/22/15 G/L Date)

September (10/23/15 G/L Date)

October (11/24/15 G/L Date)

November (12/28/15 G/L Date)

December (01/26/16 G/L Date)

    The Statewide Cost Allocation Plan (SWCAP) is a statistical method of allocating central government costs to the state agencies that receive central government supportive services. 

 

Budget

Publications

COVID-19 Information

Federal COVID-19 Supplemental Appropriation
(April 2020 | YouTube)

Federal COVID-19 Supplemental Appropriations PowerPoint
(UPDATED June 3, 2020 | PDF)

Funding Provided to Nebraska for COVID-19
(UPDATED June 3, 2020 | PDF)

Initial Guidance for Local Government Requests for Reimbursement for COVID-19 Related Expenses
(June 10, 2020 | PDF)

Federal HHS COVID-19 Grant Awards

NASBO Website

NEMA – COVID-19 Status of Funds

Nebraska Coordinating Commission for Postsecondary Education – Postsecondary Education COVID-19 Related Information

U.S. Department of Treasury – Assistance for Small Businesses

U.S. Department of Treasury - Coronavirus Relief Fund Information

 Building

Construction Bids
State Building Plan Room
Builders Bureau, Lincoln, NE
Omaha Exchange Builders, Omaha, NE
Design
Design and Construction manual
Project Request form
Space requirement worksheet
Design standards examples
Leasing
External Leasing Manual
Lease Requisition Form - Blank
Facility Use Manual
Parking
Parking Manual
Parking Application
Vehicle Updates, Additional AVI Stickers, and Permits
Parking Exit Form
Bike Room Application
Visitor Parking Request Form
Handicapped Accessible Parking Request
Parking Rates and Fees
Tax Exemption Parking Plan
Car Pool Registration
Instructions on how to place AVI sticker
List of Vehicles with Metallized Windshield List
Vacant BLDGS & Excess Land(VBEL)
VBEL Request Form
VBEL Quarterly Meeting Agenda

Employee Relations

Labor Contract Information
Discipline and Grievance Information
Leave & Workplace Resources
Training

PowerPoints and Handouts

Leader's Guide to Discipline (pdf)

Discipline Training (pdf)

FMLA Powerpoint (pptx)

FMLA Road Map (PDF)

Leave Training (PDF)

ADA Amendments (ppt)

2019-2021 NAPE Contract Training(PDF)

2019-2021 FOP Contract Training (PDF)

 Materiel

 

Vendor Information

Description Last Revised Format

Vendor Application

12/14/2020

Excel

Vendor Manual

12/14/2017

PDF

 

Surplus/Asset Management

Description Last Revised Format
Annual Fixed Asset/Annual Inventory Letter FY 21/22 05/10/2022 PDF
Asset Management Manual 2022 08/05/2022 PDF
Barcoding Manual 08/18/2022 PDF
SPN Form for Non-Fixed Asset 10/15/2018 Excel
SPN Form Instructions 10/10/2018 Word
Agency Instructions for Surplus Property 09/21/2020 PDF
 

Procurement Governmental Agency Information

Office Depot Contract Information
Office Depot Account Application
On-Line Return Instructions
Return Authorization Form
Vehicle Information
Vehicle Cut Off Dates - 06/13/22
2023 Vehicle Season Master Agreement Terms and Conditions 
2023 Vehicle Season Master Agreement Terms and Conditions
2023 Vehicle Season Master Agreement Terms and Conditions Letter
2023 Vehicle Season Completed Master Agreement Terms and Conditions
2023 Master Agreement Anderson Ford of Lincoln
2022 Vehicle Season Master Agreement Terms and Conditions
2022 Master Agreement Terms and Conditions
2022 MA Terms and Conditions Letter
2022 Vehicle Season Completed Master Agreement Terms and Conditions
2022 Master Agreement Anderson Ford of Lincoln
2022 Master Agreement Baxter Chrysler Dodge Jeep Ram Fiat of Lincoln
2022 Master Agreement Gene Steffy Auto Group
2022 Master Agreement Husker Auto Group LLC
Moving and Installation Services Information
Agency Instructions for Office Relocations
Moving and Installation Services Guide
Procurement Training Guide Generating PO Moving and Installation Services
Example Installation Services Quote Form
Example Moving Services Quote Form
Moving Services Quote Form
 

EnterpriseOne and Other General Information

Description Last Revised Format
Request to Increase Contract Quantity Form 03/28/2018 XLS
Approval Route Worksheet 09/18/2017 Word
Two-Way Match Policy 03/30/2006 PDF
National Institute of Governmental Purchasing (NIGP) Codes 07/18/2017 XLS
Pre-Approved IT Items for Purchase (on OCIO website) More information
MMCAP Pharmaceutical Information 04/17/2017 PDF
Purchase Order Terms and Conditions 10/01/2020 PDF
Market Research Powerpoint 11/29/2016 PPT
Contract Location Report 07/02/2018 XLS
Contract Administration Plan (CAP) 12/08/2016 PDF
Manuals
Contract Manager Handbook 05/28/20 PDF
State of Nebraska Procurement Manual 09/14/2018 PDF
Proof of Need Analysis Information
Proof of Need Analysis Guide 02/27/20 Word
Proof of Need Analysis Template 02/27/20 Word
Proof of Need Analysis Checklist for Agencies 02/27/20 Word
Personal Services Guide
Personal Services Guide Template 07/14/2015 Word
Vendor Performance
Vendor Performance Program (VPP) VPP Resources
 

Commodities/Goods Information

# Description Last Revised Format
ITB Boilerplate Changes 07/01/2019 PDF
Specification Tutorial and Introduction to ITB Boilerplates Powerpoint 09/15/2015 PDF
Processing Timeline for Commodities/Goods 01/15/2014 PDF
Printing 101: Guidelines for a Successful Print Project 04/17/2017 PDF
ITB Boilerplate
1. Invitation To Bid Boilerplate 07/01/2019 Word
Forms
1. Solicitation Announcement Letter 04/01/2015 Word
2. Pre-Bid Attendance Sheet 10/16/2014 Word
3. Pre-Bid Conference Questions 10/01/2008 Word
4. Addendum - Questions and Answers 09/23/2015 Word
5. Addendum - Amendment to ITB 10/16/2014 Word
6. Addendum - Change of Scope 10/16/2014 Word
7. Addendum - Schedule of Events Change 10/16/2014 Word
8. Addendum to Contract 07/21/2015 Word
9. Amendment to Contract 07/21/2015 Word
10. Rejection of Bids 10/01/2008 Word
11. Request for Fax or Electronic Quote 08/25/2015 XLS
12. Specification Comparison Tool 12/10/2013 XLS
13. Non-CSI Justification Form
(Non-CSI OW Requisition Example and Instruction)
08/25/2017
08/17/2017
PDF
PDF
14. Sole Source Justification for Commodities 12/19/2016 PDF
15. Declaration Concerning Conflict of Interest and Confidential Information for Invitations to Bid 07/11/2014 PDF
Purchase Authority Information
1. Unrestricted Open Market Purchase Authority Letter 09/14/2022 PDF
Policies/Procedures
1. Protest/Grievance Procedure 08/04/2021 PDF
2. Preference Policies 10/01/2008 PDF
 

Commodities/Goods Information

# Description Last Revised Format
Deviation Requests from Contractual Services & Emergency Contracts Process PowerPoint 07/01/2014 PDF
Boilerplate Changes 07/01/2019 PDF
Processing Timeline for Services 01/15/2014 PDF
Request for Information (RFI) Boilerplate
1. Request for Information Boilerplate 09/25/2017 Word
Boilerplate
1. Request for Proposal Boilerplate 07/01/2019 Word
Additional Forms
1. Deviation from Contractual Services Contract Process Form 02/24/2015 Word
2. Request for Proposal Check-Off List 08/06/2015 Word
3. Solicitation Announcement Letter 07/22/2015 Word
4. Public Notice Cover and Announcement -
(Lincoln Journal Star/Beatrice Daily Sun Public Notice Form)
11/08/2018 Word
5. Pre-Proposal Attendance Sheet 10/16/2014 Word
6. Pre-Proposal Conference Questions 06/04/2014 Word
7. Addendum - Questions and Answers 09/23/2015 Word
8. Addendum - Addendum to RFP 10/16/2014 Word
9. Addendum - Change of Scope 10/16/2014 Word
10. Addendum - Schedule of Events Change 10/16/2014 Word
11. Addendum to Contract 07/21/2015 Word
12. Amendment to Contract 07/21/2015 Word
13. Respondents List 10/16/2014 Word
14. Intent to Award Letter 10/16/2014 Word
15. Rejection of Proposals 10/16/2014 Word
16. Mandatory Requirements Checklist 10/16/2014 XLS
17. Request for Fax or Electronic Quote 08/25/2014 XLS
RFP Evaluation & Scoring
1. RFP Evaluation & Scoring Manual for Services 01/26/2017 Word
2. Declaration Concerning Conflict of Interest and Confidential Information 08/23/2017 PDF
3. Evaluator Scoring Worksheet 10/16/2014 Word
4. Criteria for Evaluation 07/30/2015 Word
5. Cost Proposal Evaluation Worksheet 01/08/2013 XLS
6. Reference Check Worksheet 10/01/2008 Word
7. Final Evaluation Document 08/26/2014 XLS
8. Final Evaluation Document for Cafeteria & Vending Services 02/27/2014 Word
9. Oral Interview Letter - Version One 10/01/2008 Word
10. Oral Interview Letter - Version Two 10/01/2008 Word
11. Oral Interview Letter - Version Three 10/01/2008 Word
12. Oral Interview Scoring Worksheet 10/01/2008 Word
13. Final Evaluation Document with Oral Interviews 08/26/2014 XLS
14. Final Evaluation Document with Oral Interview for Cafeteria & Vending Services 02/27/2014 Word
15. Best and Final Offer (BAFO) Letter 09/12/2017 Word
16. Final Evaluation Document with Best and Final Offer (BAFO) 08/26/2014 XLS
17. Award Instructions Letter 02/26/2015 Word
Policies/Procedures
1. Unrestricted Open Market Purchase Authority Letter 09/14/2022 PDF
Policies/Procedures
1. Protest/Grievance Procedure 08/04/2021 PDF
2. Preference Policies 10/01/2008 PDF
 

Materiel Miscellaneous Information

Description
State Purchasing Bureau Records Request Form
Training - First Half
Training - Second Half
Mail Services Guide
Change of Address Form
Copy Center Requisition
 

Purchase Order/Vendor Information Reports

Description Format
July 2022 - September 2022 PDF
April 2022 - June 2022 PDF
January 2022 - March 2022 PDF
October 2021 - December 2021 PDF
July 2021 - September 2021 PDF
April 2021 – June 2021 PDF
January 2021 - March 2021 PDF
October 2020 - December 2020 PDF
July 2020 - September 2020 PDF
April 2020 - June 2020 PDF
January 2020 - March 2020 PDF
October 2019 - December 2019 PDF
July 2019 - September 2019 PDF
April 2019 - June 2019 PDF
January 2019 - March 2019 PDF
October 2018 - December 2018 PDF
July 2018 - September 2018 PDF
April 2018 - June 2018 PDF
January 2018 - March 2018 PDF
October 2017 - December 2017 PDF
July 2017 - September 2017 PDF
April 2017 - June 2017 PDF
January 2017 - March 2017 PDF
October 2016 - December 2016 PDF
July 2016 - September 2016 PDF
April 2016 - June 2016 PDF
January 2016 - April 2016 PDF
2015 PDF
2014 XLSX
2013 XLSX
2012 XLSX
2011 XLSX
 

Government Procurement Act Report (§ 73-603)

Description Format
09/01/2022 PDF
09/01/2020 PDF
09/01/2019 PDF
09/01/2018 PDF
09/01/2017 PDF

Personnel

State Personnel Systems

Employee Work Center and Workday

Career Center

Recruitment & Selection Center

Employee Development Center

Payroll & Financial Center

Other Useful Links

User Guides
Classification & Compensation
State Personnel Expedited Classification Process
Title 273, Classified Personnel Rules
Personnel Almanacs
Salary Surveys
Furlough Guide
Telecommuting Guidelines
PDQ - Position Description Questionnaire
Financial Responsibilities Questionnaire
Supervisory Questionnaire
Confidentiality Questionnaire
Labor Contract Compensation Request Form
Rules Compensation Request Form
Equity Considerations Guidance
Training and Development
Teammate Engagement
Wellness & Benefits
Section Title
1 Employee Assistance Program
2 Health & Prescriptions Plans
3 Dental
4 Vision
5 Flexible Spending Accounts
6 Health Savings Account
7 Life Insurance
8 Long & Short Term Disability

 

SOS Temporary Employee Benefits

 

Section Title
1 Health & Prescriptions Plans
2 Dental
3 Flexible Spending Accounts (Dependent Care ONLY)
4 Health Savings Account
5 Long & Short Term Disability

 

 

COBRA

 

Open Enrollment Information

 

Pay Plan

Quarterly Pay Plan Changes

Previous Classification & Pay Plans

Employees covered by Bargaining Units, visit the Bargaining Unit Pay Plans page.

 

 

 

To view previous pay plans, visit the State Government Publications ONLINE at the Nebraska Library Commission

 

 

Temporary Employment Program (SOS)

 

 

Risk Management

309 Task Force

Transportation Services Bureau

Form J is to be completed and returned to TSB when your agency requests a new permanently assigned TSB lease vehicle – OR – for a change in vehicle type/upgrade of designated TSB lease vehicles. Please note – changes in vehicle type/upgrades are reviewed ONLY during TSB’s annual vehicle replacement cycle. Form J instructions may be accessed here. Completion of Form J does not guarantee an upgrade and/or change in vehicle type.

Form S is to be completed and returned to TSB when your agency anticipates the need for additional vehicles on a temporary basis. Requests for seasonal or summer use vehicles will be reviewed and approved based on existing fleet availability. New vehicles will not be purchased solely to fill seasonal or summer requests.

Transportation Requests are to be completed and presented to TSB staff when renting a TSB Motor Pool vehicle. The Transportation Request is exempt if your agency has a Universal Travel Authorization on file with TSB.

Universal Travel Authorizations may be utilized by your agency in lieu of the Transportation Request form.

Official TSB Travel Logs are to be completed per Statute 81-1025.


If you are unable to access or open the forms, please contact (402) 471-2897 or (402) 471-2898 for assistance.