State Personnel - Workday User Guides

 

Links to JDE User Guides

 

Description Last Revised Format
Payroll and Financial Center Website (will navigate in new browser window to Accounting) Online
Quick Reference Guide for Pre-Payroll Message EE Deduction Not Taken 10/20/2022 PDF

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Workday - Benefits and Deductions

 

Description Last Revised Format
Employee Self-Service
Add or Change HSA Contribution 11/10/2020 PDF
Change Beneficiary - Add or Remove 11/13/2020 PDF
Change W-2 Election to Electronic 11/09/2020 PDF
Create Dependents 11/13/2020 PDF
Initiate a Life Event 11/09/2020 PDF
New Hire Benefit Enrollment 11/16/2020 PDF
TRICARE Insurance Incentive Program (Employee) 09/07/2023 PDF
HR Partners
Administrative Correction 06/22/2021 PDF
Change Employment Status (e.g., move employee from union-covered position to non-union-covered position) 06/22/2021 PDF
Employees on Leave Without Pay NOT FMLA or Workers Comp Quick Reference Guide 04/06/2023 PDF
End Benefits for Employee in a Non-Pay Status 06/22/2021 PDF
External Deductions (Parking, Deferred Comp for SLEBC ONLY, Charitable Giving, etc.) 11/09/2020 PDF
FTE Change that Affects Benefit Eligibility 06/23/2021 PDF
Retirement and Leave Accrual Entry 11/09/2020 PDF
Review for Retro Adjustments Quick Reference Guide 06/23/2021 PDF
Temporary to Permanent Enrollment Event 06/23/2021 PDF
TRICARE Insurance Incentive Program (HR Partner) 07/19/2023 PDF

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Workday - Human Resources Information System (HRIS)

 

Description Last Revised Format
Same Sign On
Same Sign On User Guide 11/13/2020 PDF
Same Sign On User Video 08/01/2019 Video
Employee/Position Actions
Change Compensation - Adhoc Comp Change 11/09/2020 PDF
Change Job 04/10/2024 PDF
Change Organization Assignments 09/16/2022 PDF
Manage Probation Periods 11/09/2020 PDF
Move Worker (Supervisory) 11/13/2020 PDF
Terminate an Employee 11/09/2020 PDF
How Do I ... complete that task in Workday?
Complete a Task in Workday Quick Reference Guide 4/15/2024 PDF
Reset an Employee Password 11/13/2020 PDF
What Can a Manager Do in Workday? 11/13/2020 PDF
Request new, or different, Workday Security Roles 01/16/2024 PDF
New Hire Process
E-Verify 11/24/2020 PDF
Position Management
Close or Freeze/Unfreeze a Position 11/09/2020 PDF
Create Position 11/09/2020 PDF
Edit Position Restrictions 11/13/2020 PDF
Related Payroll Actions (in E1, a.k.a. PFC)
Payroll Update Quick Reference Guide 11/23/2020 PDF
Using the System
Add Emergency Contact Information 11/13/2020 PDF
Deferred Compensation, Add or Change - Employee Self-Service 11/14/2021 PDF
Direct Deposit: Add, Edit, or Delete - Employees and HR Partners 12/14/2022 PDF
Edit Contact Information 11/13/2020 PDF
Work Contact Information for CodeRED 03/30/2021 PDF
Modify or Add Favorites 11/09/2020 PDF
Review Status of Pending Tasks 11/09/2020 PDF
View or Print Form 1095 11/09/2020 PDF
Workday Icon Glossary 11/13/2020 PDF

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Workday - Recruiting, Learning, Talent

 

Description Last Revised Format
Cross-Module
Create and Maintain Questionnaires 09/30/2023 PDF
Workday RLT Frequently Asked Questions 10/02/2023 PDF
Recruiting
Create Evergreen Requisition 09/30/2023 PDF
Create Job Requisition 04/24/2024 PDF
Request SOS Temporary (Create Position and Create Requisition) 09/30/2023 PDF
Setting Up Self-Schedule Calendars Guide 09/30/2023 PDF
Recruiter Screen Move Candidates 12/19/2023 PDF
Offer Process 09/30/2023 PDF
Hiring Manager Recruiting 02/02/2024 PDF
Job Posting Actions and Closing Requisitions 09/30/2023 PDF
Create Prospect 09/30/2023 PDF
Copy Application to Similar Requisition Guide 04/04/2024 PDF
Hiring
New Hire Event 02/02/2024 PDF
Remote I-9 10/27/2023 PDF
Onboarding
Onboarding 02/02/2024 PDF
Onboarding Setup - Manager: combined with Hiring Manager Recruiting 02/02/2024 PDF
Apply for Jobs
Jobs Hub (Includes Create Job Alert and Submit Internal Application) 12/05/2023 PDF
Navigate External Career Site 09/30/2023 PDF
Supplemental Questions
Supplemental Questions Guide 09/30/2023 PDF
Learning
Add External Training 10/25/2023 PDF
Browse and Enroll in a Course 09/30/2023 PDF
Create a Course 09/30/2023 PDF
Create a Lesson 09/30/2023 PDF
Create a Program 09/30/2023 PDF
Mass Enrollment 09/30/2023 PDF
Navigate Learning Dashboard 09/30/2023 PDF
View and Drop a Course 09/30/2023 PDF
Talent
Add a Manager or Indirect Manager to Review 11/08/2023 PDF
Add Development Item 09/30/2023 PDF
Anytime Feedback 09/30/2023 PDF
Assign Probationary Performance Review 09/30/2023 PDF
Complete Annual Performance Review - Pay for Performance 11/03/2023 PDF
Complete a Probationary Performance Review 10/25/2023 PDF
Create and Assign SMART Goals 09/30/2023 PDF
Create Goal and Submit for Approval 11/03/2023 PDF
Request Anytime Feedback 09/30/2023 PDF

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Workday - Support

 

Description Last Revised Format
Workday Help Desk 402-471-6234 as.linkhelp@nebraska.gov
Payroll and Financial Center Help Desk 402-471-4636

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