Mission Statement
To provide transparent and accountable services that maximize value for the taxpayer and support state government being more effective, efficient, and customer focused.
Information for State Agencies
- Policies and Procedures
- Templates, Forms and Documents
- Other General Information
- Vendor Performance Program
Policies and Procedures
| Description | Last Revised | Format |
|---|---|---|
| Unrestricted Open Market Purchase Authority Letter | 06/30/2023 | |
| State of Nebraska Procurement Manual- For Procurements Posted Before 11/20/2023 | 09/14/2018 | |
| State of Nebraska Procurement Manual (NEW) - For Procurements Posted 11/20/2023 and after | 11/21/2023 | |
| International Relations Policy | 03/07/2024 | |
| U.S. Flag Purchase Policy | 03/07/2024 | |
| SPB Policy 23-01 - PCard and Purchases under $5,000 | 08/16/2023 | |
| SPB Policy 24-01 - Procurement Certification Program | 05/16/2024 | |
| Procurement Certification Program (PCP) Guide: Step by Step Process for Workday Learning | 05/09/2024 | |
| PCP Refresher Training Deadline Extension Request Form | 05/08/2024 | |
| SPB Policy 23-03 - Contract Responsibility and Negotiations | 11/30/2023 | |
| SPB Policy 23-04 - Scoring and Evaluation | 11/30/2023 | |
| SPB Policy 23-05 - Contract Duration, Renewals and Extensions | 11/21/2023 | |
| SPB Policy 23-06 - Exceptions/Deviations and Direct Purchase Authority | 11/21/2023 | |
| SPB Policy 23-07 - Protest Policy | 11/21/2023 | |
| SPB Policy 23-08 - Suspension and Debarment | 11/21/2023 | |
| SPB Policy 23-09 - Prohibition on Purchasing from Vendors that Boycott Israel | 11/29/2023 | |
| Contract Manager Handbook | 07/06/2020 | |
| Contract Administration Plan (CAP) | 01/27/2017 | |
| Two-Way Match Policy | 03/30/2006 |
Return to Information for State Agencies
Templates, Forms and Documents
Materiel - State Purchasing Bureau - Templates, Forms and Documents
| Description | Last Revised | Format |
|---|---|---|
| EXCEPTIONS/DEVIATIONS | ||
| Procurement Exception/Deviation Form (Form GS-1) | 11/20/2023 | |
| Deviation Requests for Contractual Services and Emergency Contracts Process PowerPoint | 11/02/2023 | PowerPoint |
| TEMPLATES | ||
| Request for Information (RFI) Template (Form S-2) | 09/26/2017 | Word |
| Request for Proposal (RFP) Template (Form S-1) | 03/29/2023 | Word |
| RFP Template Changes | 02/03/2023 | |
| Invitation to Bid (ITB) Template | 05/25/2023 | Word |
| ITB Template Changes | 05/25/2023 | |
| PROCESSING TIMELINES | ||
| RFP Processing Timeline for Services | 11/02/2023 | Excel |
| Processing Timeline for Commodities/Goods | 11/02/2023 | Excel |
| SOLICITATION FORMS & DOCUMENTS | ||
| Pre-Agreement Outcome Tool (Form S-4) | 01/16/2024 | Word |
| Request for Proposal (RFP) Checklist (Form S-3) | 01/19/2024 | |
| Evaluation Criteria (Form S-5) | 01/18/2024 | Word |
| Solicitation Announcement Letter (Form GS-4) | 05/01/2024 | Word |
| Public Notice Cover & Announcement - Journal Star/Beatrice Daily Sun (Form GS-5) | 05/01/2024 | Word |
| Pre-Bid/Proposal Attendance Sheet (Form GS-6) | 05/01/2024 | Word |
| Pre-Bid/Proposal Conference Questions (Form GS-7) | 05/01/2024 | Word |
| Solicitation Addendum - Questions and Answers (Form GS-8) | 05/01/2024 | Word |
Solicitation Addendum - Rev. Schedule of Events (Form GS-9) |
05/01/2024 | Word |
| Solicitation Addendum - Change in Scope (Form GS-10) | 05/01/2024 | Word |
| List of Respondents (Form GS-11) | 05/01/2024 | Word |
| Best and Final Offer (BAFO) Letter (Form GS-12) | 05/01/2024 | |
| Intent to Award Notice (Form GS-13) | 05/01/2024 | Word |
| Award Instructions Letter (Form GS-14) | 05/01/2024 | Word |
| Rejection of All Bids/Proposals (Form GS-15) | 05/01/2024 | Word |
| Mandatory Minimum Requirements Checklist (Form S-6) | 05/01/2024 | Excel |
| INFORMAL BIDS AND CONTROLLED ITEMS | ||
| Informal Bid - Request for Quote (Form G-5) | 05/01/2024 | Excel |
| Non-CSI Justification Form (Form G-3) | 11/30/2023 | |
| Non-CSI OW Requisition Example and Instruction | 08/17/2017 | |
| EVALUATION & SCORING | ||
| RFP Evaluation and Scoring Manual for Services | 01/26/2017 | Word |
| Evaluator Agreement (Form GS-2) - (formerly Conflict of Interest Declaration) | 11/20/2023 | Word |
| Procurement Collaborator Agreement (Form GS-3) | 11/20/2023 | Word |
| Mandatory Minimum Requirements Checklist (Form S-6) | 05/01/2024 | Excel |
| Evaluator Scoring Worksheet (Form S-7) | 22/22/2024 | Word |
| Final Evaluation Document - All Variations (Form S-8) | 05/01/2024 | Excel |
| Cost Proposal Evaluation Worksheet (Form S-9) | 05/01/2024 | Excel |
| Oral Interview & Demo Letter (Form S-10) | 05/01/2024 | Word |
| Oral Interview Scoring Worksheet (Form S-11) | 05/01/2024 | Excel |
| Reference Check Worksheet | 10/01/2008 | Word |
| PROOF OF NEED ANALYSIS | ||
| Proof of Need Analysis Guide | 02/24/2020 | Word |
| Proof of Need Analysis Template | 02/24/2020 | Word |
| Proof of Need Analysis Checklist for Agencies | 02/24/2020 | Word |
| PERSONAL SERVICES GUIDE | ||
| Personal Services Guide | 08/29/2016 | Word |
| Approval of Contracts for Personal Services Rules & Regulations | 12/15/2021 | Online |
Return to Materiel - State Purchasing Bureau
Return to Information for State Agencies
Other General Information
| Description | Last Revised | Format |
|---|---|---|
| MISCELLANEOUS FORMS & DOCUMENTS | ||
| Request to Increase E1 Contract Quantity Form | 03/28/2018 | Excel |
| E1 Approval Route Worksheet | 09/18/2017 | Word |
| National Institute of Governmental Purchasing (NIGP) Codes | 07/18/2017 | Excel |
| Pre-Approved IT Items for Purchase (OCIO website) | 07/01/2022 | |
| Purchase Order Terms and Conditions | 08/19/2021 | |
| Market Research Powerpoint | 11/29/2016 | PowerPoint |
| Processing Time Goals | 11/02/2023 | |
| ODP SOLUTIONS / OFFICE DEPOT | ||
| ODP Business Solutions Website | External | |
| ODP Business Solutions Account Application | 05/05/2023 | |
| ODP Online Return Instructions | 08/16/2023 | |
| ODP Return Authorization Form | 08/16/2023 | |
| MOVING AND INSTALLATION SERVICES | ||
| Agency Instructions for Office Relocations | 09/21/2020 | |
| Moving and Installation Services Guide | 07/14/2017 | |
| Procurement Training Guide to Generate PO for Moving and Installation Services | 09/21/2020 | |
| Installation Services Quote Form - Example | 04/14/2017 | Excel |
| Moving Services Quote Form - Example | 04/26/2017 | Excel |
| Moving Services Quote Form | 01/07/2021 | Excel |
Return to Information for State Agencies
Vendor Performance Program
| Description | Last Revised | Format |
|---|---|---|
| Vendor Performance Program (VPP) | ||
| Vendor Performance Program (VPP) Guide | 04/18/2024 | |
| Vendor Performance Program (VPP) Video | Video | |
| Contract Compliance Request (VPP) | 01/24/2024 | Word |
| Contract Non-Compliance Notice (VPP) | 04/18/2024 | Word |
Procurated - Vendor Ratings and Review Platform |
||
| Procurated InfoSheet | 11/05/2020 | |
| Procurated Instructional Video | Video | |