Mission Statement
To provide transparent and accountable services that maximize value for the taxpayer and support state government being more effective, efficient, and customer focused.
Information for State Agencies
- Policies and Procedures
- Templates, Forms and Documents
- Other General Information
- Vendor Performance Program
Policies and Procedures
| Description | Last Revised | Format |
|---|---|---|
| Unrestricted Open Market Purchase Authority Letter | 08/05/2024 | |
| State of Nebraska Procurement Manual | 07/19/2024 | |
Procurement Manual (applicable to RFP's posted between 11/21/2023 - 7/18/2024) |
11/20/2023 | |
| International Relations Policy | 03/07/2024 | |
| U.S. Flag Purchase Policy | 03/07/2024 | |
| SPB Policy 23-01 - PCard and Purchases under $5,000 | 08/16/2023 | |
| SPB Policy 24-01 - Procurement Certification Program | 05/16/2024 | |
| Procurement Certification Program (PCP) Guide: Step by Step Process for Workday Learning | 05/09/2024 | |
| PCP Refresher Training Deadline Extension Request Form | 05/08/2024 | |
| SPB Policy 24-02 - Contract Responsibility and Negotiations | 07/19/2024 | |
| SPB Policy 24-03 - Scoring and Evaluation | 07/19/2024 | |
| SPB Policy 24-04 - Contract Duration, Renewals and Extensions | 07/19/2024 | |
| SPB Policy 24-05 - Exceptions to Competitive Bidding | 07/19/2024 | |
| SPB Policy 23-07 - Protest Policy | 11/21/2023 | |
| SPB Policy 23-08 - Suspension and Debarment | 11/21/2023 | |
| SPB Policy 23-09 - Prohibition on Purchasing from Vendors that Boycott Israel | 11/29/2023 | |
| SPB Policy 24-06 - Alternative Competitive Bidding Processes | 07/19/2024 | |
| SPB Policy 24-07 - Application to Contract with Scrutinized Company | 07/19/2024 | |
| SPB Policy 24-08 - Responsibility and Responsiveness | 07/19/2024 | |
| SPB Policy 24-09 - Statewide Contract Designation | 07/19/2024 | |
| SPB Policy 24-10 - Lab-Grown Meat Sales | 09/23/2024 | |
| Contract Manager Handbook | 07/06/2020 | |
| Contract Administration Plan (CAP) | 01/27/2017 | |
| Two-Way Match Policy | 03/30/2006 |
Return to Information for State Agencies
Templates, Forms and Documents
| Description | Last Revised | Format |
|---|---|---|
| EXCEPTION REQUEST FORMS | ||
| How to Submit O8 Exceptions | 12/16/2024 | Video Guide |
| Exception Request - Sole Source or Restrictive (SPB Form 2) | 07/19/2024 | |
| Exception Request - Otherwise Competitively Bid (SPB Form 3) | 07/19/2024 | |
| Exception Request - GSA-Like Pricing (SPB Form 4) | 07/19/2024 | |
| Exception Request - Statewide Contract Use (SPB Form 5) | 07/19/2024 | |
| Exception Request - Under 15 Calendar Days (SPB Form 6) | 07/19/2024 | |
| Exception Request - Alternative Bid Process (SPB Form 7) | 07/19/2024 | |
| Exception Request - Direct Purchase Authority (SPB Form 8) | 07/19/2024 | |
| Exception Request - CSI Product (SPB Form 9) | 07/19/2024 | |
| Furniture Procurement Guide | 09/17/2024 | |
| Emergency Procurement Notice (SPB Form 10) | 07/19/2024 | |
| Scrutinized Company Application for Preapproval to Contract (SPB Form 12) | 07/19/2024 | |
| TEMPLATES | ||
| Request for Information (RFI) Template (Form S-2) | 09/26/2017 | Word |
| Request for Proposal (RFP) Template (SPB Form 22) | 12/16/2024 | Word |
Approved Cost Only Exception Request for Proposal (RFP) Template (SPB Form 71) |
12/16/2024 | Word |
| Invitation to Bid (ITB) Template (SPB Form 17) | 12/16/2024 | Word |
| PROCESSING TIMELINES | ||
| RFP Processing Timeline for Services | 11/02/2023 | Excel |
| Processing Timeline for Commodities/Goods | 11/02/2023 | Excel |
| SOLICITATION FORMS & DOCUMENTS | ||
| Pre-Agreement Outcome Tool (SPB Form 1) | 12/16/2024 | Word |
| Pre-Agreeement Outcome Tool Criteria for Need | 12/16/2024 | |
| Request for Proposal (RFP) Submission Requirements (SPB Form 21) | 07/08/2024 | |
| Invitation to Bid (ITB) Submission Requirements (SPB Form 16) | 07/08/2024 | |
| Solicitation Evaluation Criteria (SPB Form 31) | 07/19/2024 | Word |
| Solicitation Vendor Announcement (SPB Form 24) | 07/19/2024 | Word |
| Solicitation Public Notice for Advertising - Journal Star/Beatrice Daily Sun (SPB Form 25) | 07/19/2024 | Word |
| Solicitation Conference Attendance Sheet (SPB Form 29) | 07/19/2024 | Word |
| Solicitation Conference Questions (SPB Form 30) | 07/19/2024 | Word |
| Solicitation Addendum - Questions and Answers (SPB Form 26) | 07/19/2024 | Word |
Solicitation Addendum - Rev. Schedule of Events (SPB Form 27) |
07/19/2024 | Word |
| Solicitation Addendum - Change in Scope (SPB Form 28) | 07/19/2024 | Word |
| Solicitation List of Respondents (SPB Form 34) | 07/19/2024 | Word |
| Best and Final Offer (BAFO) Letter (Form GS-12) | 05/01/2024 | |
| Solicitation Intent to Award Notice (SPB Form 42) | 07/19/2024 | Word |
| Award Instructions Letter (Form GS-14) | 05/01/2024 | Word |
| Rejection of All Bids/Proposals (Form GS-15) | 05/01/2024 | Word |
| Procurement Timeline (SPB Form 57) | 07/19/2024 | Word |
| INFORMAL BIDS AND CONTROLLED ITEMS | ||
| Informal Bid - Request for Quote (Form G-5) | 05/01/2024 | Excel |
| EVALUATION & SCORING | ||
| RFP Evaluation and Scoring Manual for Services | 01/26/2017 | Word |
| Evaluator Agreement (SPB Form 32) - (formerly Conflict of Interest Declaration) | 12/16/2024 | Word |
| Procurement Collaborator Agreement (Form GS-3) | 11/20/2023 | Word |
| Solicitation Compliance Sheet (SPB Form 35) - (formerly Mandatory Minimum Requirements Checklist) | 12/16/2024 | Excel |
| Evaluator Scoring Worksheet (Form S-7) | 02/22/2024 | Word |
| Final Evaluation Document - All Variations (Form S-8) | 05/01/2024 | Excel |
| Cost Proposal Evaluation Worksheet (Form S-9) | 05/01/2024 | Excel |
| Oral Interview & Demo Letter (Form S-10) | 05/01/2024 | Word |
| Oral Interview Scoring Worksheet (Form S-11) | 05/01/2024 | Excel |
| Reference Check Worksheet | 10/01/2008 | Word |
| CONTRACT FORMS & DOCUMENTS | ||
| Contract Amendment - Date Change (SPB Form 50) | 07/19/2024 | Word |
| Contract Amendment - Header or Detail Change (SPB Form 51) | 07/19/2024 | Word |
| Contract Amendment - Vendor Reassignment (SPB Form 52) | 07/19/2024 | Word |
| PROOF OF NEED ANALYSIS | ||
| Proof of Need Analysis Guide | 12/16/2024 | |
| Proof of Need Analysis Template | 12/16/2024 | Word |
| PERSONAL SERVICES GUIDE | ||
| Personal Services Guide | 08/29/2016 | Word |
| Approval of Contracts for Personal Services Rules & Regulations | 12/15/2021 | Online |
Return to Information for State Agencies
Other General Information
| Description | Last Revised | Format |
|---|---|---|
| MISCELLANEOUS FORMS & DOCUMENTS | ||
| Request to Increase E1 Contract Quantity Form | 03/28/2018 | Excel |
| E1 Approval Route Worksheet | 12/02/2024 | Word |
| National Institute of Governmental Purchasing (NIGP) Codes | 07/18/2017 | Excel |
| Pre-Approved IT Items for Purchase (OCIO website) | 07/01/2022 | |
| Purchase Order Terms and Conditions | 08/19/2021 | |
| Market Research Powerpoint | 11/29/2016 | PowerPoint |
| Processing Time Goals | 11/02/2023 | |
| ODP SOLUTIONS / OFFICE DEPOT | ||
| ODP Business Solutions Website | External | |
| ODP Business Solutions Account Application | 10/08/2024 | |
| ODP Business Solutions User Guide | 08/01/2024 | |
| ODP Online Return Instructions | 08/16/2023 | |
| ODP Return Authorization Form | 08/16/2023 | |
| MOVING AND INSTALLATION SERVICES | ||
| Agency Instructions for Office Relocations | 09/21/2020 | |
| Moving and Installation Services Guide | 07/14/2017 | |
| Procurement Training Guide to Generate PO for Moving and Installation Services | 09/21/2020 | |
| Installation Services Quote Form - Example | 04/14/2017 | Excel |
| Moving Services Quote Form - Example | 04/26/2017 | Excel |
| Moving Services Quote Form | 01/07/2021 | Excel |
Return to Information for State Agencies
Vendor Performance Program
| Description | Last Revised | Format |
|---|---|---|
| Vendor Performance Program (VPP) | ||
| Vendor Performance Program (VPP) Guide | 04/18/2024 | |
| Vendor Performance Program (VPP) Video | Video | |
| Contract Compliance Request (VPP) | 01/24/2024 | Word |
| Contract Non-Compliance Notice (VPP) | 04/18/2024 | Word |
Procurated - Vendor Ratings and Review Platform |
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| Procurated InfoSheet | 11/05/2020 | |
| Procurated Instructional Video | Video | |