STATE OF
STATE ACCOUNTING MANUAL
TABLE
OF CONTENTS
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Alternate Table of Contents in Grouped Format
Correspondence
from Accounting Administrator
Updates to the
State Accounting Manual - Most current at the top.
Last update was July 9, 2014.
Accounting
Administration; powers;
duties; bureaus; created.
ACH E-Mail Address Update link & instruction to view address book
Appoint or
Acknowledge Authorized Agents
American Recovery and Reinvestment Act (ARRA) - page
American Recovery and Reinvestment Act (ARRA)– Budget Letter
American Recovery and Reinvestment Act (ARRA)
Requirements
Authorized Agents
– Appoint or Acknowledge
Authorized Agents Request Form – Employee
Transfer Between Agencies
Automobiles,
Personal & Motorcycle Mileage
Business Units – Checklist for Inactivating
Calendar Year-End Leave Balancing Procedures
Capital Outlay/ Capitalization Guidelines
Catastrophic Illness Donation Policies - Procedures
Cellular
Telephone Expenses – Personal
Certified Biennial
Carryover Letter
Charitable Contibutions
to Governmental Units
Chart of Accounts – with descriptions
Checklist – Fiscal Year End Close
Checklist – Inactivating Business Units
Child Support
Deductions—Voluntary
Collection of Sales Tax or Use Tax
Conference (Attendance by State Employee)
Conferences
– State Agency Sponsored
Contractor Identification Criteria - "Employee or
Contractor?"
Contributions, Charitable to Governmental Units
Credit Card Data Security – Annual PCI Compliance
Death – Policies for Payments Upon
Death, Termination or Retirement
Deductions, Benefits, Accural
Codes (dba) – Vendor Establishment Policies
Direct Deposit – Payments for State
Employee Expense Reimbursements
Direct Deposit – Payments for State Employee Wages
Duplicate Warrants - Procedures for requesting
Duplicate
Warrants or Stop Payments
Duplicate Warrants or Stop Payments - Emergency
Electronic Funds
Transer (EFT)
Emergency Duplicate Warrants or Stop Payments
"Employee or Contractor?”—Contractor Identification
Criteria
Employee Expense Reimbursements
, Payments for State
Employee – Processing Payments of Employees of Other
Agencies
Procedure
for Processing Payments of Employees of Other Agencies
Employee Wages , Payments for State
Encumbrance –
Procedures in Budget Training Guides
Encumbrance
– Allotment Status Encumbrance Detail Report – Running
Encumbrance
– Bug Meeting Presentation 5/5/05 begin slide 14
Execution Control – Link on Mail-In
Data Base
Execution Control – Guide to Using
Expenses—Automobiles, Use of Personal
Expenses—Personal
Cellular Telephone
Expenses—Reimbursement Guidelines
Expenses—State
Employee While Not In Travel Status
Expenses—Substantiation
of Expenses
Expenses—Telephone
Calls, Long Distance
Expenses—Telephone,
Personal Cellular
Expenses – TSB Vehicle Expense Incurred by Employee
Expenses—Reimbursement
to One Employee for Two or More Employee's Expenses
Federal Grant – Termination of Employees
Working on Federal Grant
Fiscal Year End 2014 Closing
Schedule
Fixed Assets – Capitalization Guidelines
General Ledger (Reconciling) to Payroll
Register
Governmental Units, Charitalbe
Contributions to
Grants
Audio Conference 12-12-06
Grant ToolKits
Hotkeys – J D Edwards keyboard shortcuts
Inactivating
Business Units Checklist
ID’s—Terminated
Employee NIS ID’s
Illness—Catastrophic
Illness Donation Policies - Procedures
Income Tax Withholding – State 1.5%
Insufficient Fund Checks – Procedures for
Insurance – Health – Calculate State Split of
Contribution – spouse 100% & spouse pt
Instruction – Interim Worksheet, How to Complete &
Email
Instruction – Payroll Calculation Worksheet, How
to Complete & Email
Interim Payroll Calculation Form – 2014
Internal
Control Guidelines – Five Standards of Internal Controls
Internal Controls – also see Pre-Audit and
1 Transactions
required to be preaudited
2 Object
codes to be preaudited
3
Expense
Reimbursement Guidelines
Introduction – General Policy
Introduction –
Manual Use
IRS discussion of Tax Status of Governmental Units
J D Edwards Hotkeys keyboard shortcuts
Leave Balance – Policy – Payroll Adjustments to
Leave
Balancing Procedures—Calendar Year-End
Agency Part 2
State
Accounting Part 1
Leave – Unused Leave Recorded in NIS
Moving Expenses – discussion of object accounts
516100 & 522500
Object codes
- Chart of
Accounts
Object
codes required to be preaudited
PCI – Annual Payment Card Compliance:
Credit Card Data Security
Payments for State Employee Expense
Reimbursements
Payments for State Employee Wages
Payments over $25,000 and procedure for exception.
Payoff – Termination for Employee Working
on Federal Grant
Payroll Adjustments to Leave Balances
Payroll Calculation Form – 2014 updated 1-6-14 instruction
for paycal
Payroll Card
Introduction
Payroll Card Limits
Payroll
Certification – General Policy # 27
Payroll Certification Form and Instructions for Payroll Certification
Form
Payroll Certification Mini-Manual
Payroll – Hours in Calendar or Fiscal Year
Payroll – Interim Payroll Instructions
Payroll – Interim Payroll Worksheet
Payroll – State Accounting Iterim
Direct Payment Worksheet (no gross wages)
Payroll Processing Schedule – Biweekly Current – Dec 2014
Payroll Processing Schedule – Monthly Current – Dec 2014
Payroll Register – Reconciling to the
General Ledger
Personal
Cellular Telephone Expenses
1 Transactions
required to be preaudited
2 Object
codes required to be preaudited
3 Expense Reimbursement
Guidelines
5 Internal
Control Memo of Understanding
6 Pre-audit
Certification Procedure
7 Policy
requiring pre-audit certification
Principles –Nebraska
Information System ,Application of
Processing Payments to Employees of Other Agencies
Reconciling the General Ledger to your
Payroll in the General Ledger
Reimbursement
to One Employee for Two or More Employee's Expenses
Retirement Estimator – link
to Social Security site
Retirement – Policies for Payments Upon
Death, Termination or Retirement
Sales Tax or Use Tax – Collection of
State
Employee Expenses While Not In Travel Status
State Income Tax Withholding – 1.5%
Situational Expense – Pay expense for
employee of another agency
Stop
Payments, Duplicate Warrants or
Stop Payments, Duplicat
Warrants - Emergency
Tax Status
– IRS discussion regarding governmental units
Telephone Expenses—Long Distance Calls
Telephone
Expenses—Personal Cellular
Termination Payoff for Employee Working on
Federal Grant
Termination – Policies for Payments Upon
Death, Termination or Retirement
Transactions required to be
preaudited
TSB Vehicle Expense – Incurred by an Employee
Update Business Units – Agency update of limited
fields in business units.
Use Tax or Sales Tax – Collection of
Vendor – Deductions, Benefits, Accural
Codes - Vendor Establishment Policies
Voluntary Child Support Deductions
Wage, Payments for State Employee
Warrants—Duplicate -
Procedures for requesting
Warrants
(Duplicate) or Stop Payments
Withholding on
Nonresident Personal Services
Write-Off of Receivable Amounts
Year
End Closing Schedule - Fiscal 2014l
Year-End
Leave Balancing Procedures-Calendar Year
NEVER
PROVIDE YOUR PASSWORD TO ANYONE. If anyone requests
your password, even if they identify themselves as authorized, advise them that
you are not permitted to provide your password and immediately advise your
supervisor or State Accounting of this request.
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