STATE OF NEBRASKA

STATE ACCOUNTING MANUAL

	Effective
	Date
SECURITY PRECAUTIONS (INTERNAL CONTROLS)	2/16/04

DESCRIPTION: Access to payroll/personnel information through the Nebraska Information System (NIS).

PURPOSE: This policy is to protect against disclosure of confidential information to unauthorized sources.

POLICIES:

1. Verification of employment data can be disclosed only by the employee's employing agency.

2. Any request for specific information other than verification of employment by third parties must be provided in writing to the Director of the Department of Administrative Services. Information will not be provided over the phone. Each request will be evaluated independently.

3. Access to an agency's data base information is restricted by the use of Passwords established by the agency through NIS Security in State Accounting.

4. Agencies can only obtain staffing information pertaining to their own agency.

5. Certain Administrative Agencies, such as State Accounting, State Auditor, Legislative Fiscal Analysts, State Budget Office and State Department of Personnel will have access to NIS employment data, which is pertinent to their statutory function.

6. All employees requesting personal information must do so through their employing agency. Employees should not make requests directly to State Accounting.

7. All requests for employee or agency staffing data by outside parties (other than those specifically mentioned in #5 above) will be referred to the agency.

8. State Accounting will take all necessary precautions to ensure that employee information is seen only by authorized employer.

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