To: DASACC
Financial Contacts, NIS Flash Contacts (HR_Payroll)
From: Paul
Carlson
Date:
Subject: New
Payroll Cards
This Memo is being sent to all
NIS Payroll Contacts and all chief financial persons in each agency. Important
– please read this memo immediately as the contents of this memo are effective
immediately.
We have been in discussions with
U. S. Bank for the past few months, working to provide our employees the
opportunity to receive all or a portion of their pay on a payroll card. We have
also discussed this at various payroll user group meetings. Our initial goal is
to try to convert many employees currently receiving warrants to the payroll
card.
The payroll card works like
this. An employee will request their pay to be direct deposited to the payroll
card, in the same way employees currently use direct deposit of their pay into
their checking accounts. Their pay will be “put on the card” and the employees
can withdraw cash from ATM’s or tellers or use the card for purchases on the
internet, at the grocery store, gas station, etc. The attached insert, which we
will stuff in the warrants at the end of May for monthly employees and in June
for biweekly employees, provides more explanation.
Expense reimbursements may also
be deposited onto this payroll card by following the same procedures in the
instructions.
The instructions and related forms
to process the employees’ signing up for the payroll card are also attached.
The instructions and forms are also on the State Accounting’s website. It is
important that you review these procedures so when your employees come to you
to sign up, you will be well versed in how to process their requests. If you
have any questions on this process, please give State Accounting a call.
Accela
Pay Payroll Insert 4.29.05 pdf