STATE OF
Department
of Administrative Services
Dave Heineman Gerry
Oligmueller
Governor
Acting Director
Date:
To: All Agencies, Boards and Commissions
From: Paul Carlson, State Accountant
State Accounting - Department of
Administrative Services
Subject: 2006 PSL ENCUMBRANCE CERTIFICATION
In order for agencies to
carryover fiscal year ended
The PSL Mid-Biennial Carryover
Report will be run in draft form prior to the final certification. This will assist agencies in determining if
the amount being calculated is accurate.
If it is not correct or an agency has not encumbered any transactions,
agencies have until
Information from the signed
Certified PSL Mid-Biennial Carryover Report will be used by the State Budget
Office to increase the Personal Service Limitation. A journal entry will be
created that will load the PSL Encumbrance information into the Budget
Status. If you do not want this
information automatically loaded, please contact Patty Richard at the email or
phone number below.
Below is the schedule for the PSL Certification Process:
July
24
July 24-28 Agencies should run the PSL Encumbrance
Detail Report as of
July 31
August
2 7/31/06 Certified PSL
Mid-Biennial Carryover Report is available. These should agree with the
August
9 Agency Director signed copy of
Certified PSL Mid-Biennial Carryover Report due to State Accounting .
Certifications received after this date, are not guaranteed PSL
Authorization. Contact Patty Richard (471-2238) if necessary.
August
31 State Budget PSL
Re-Appropriation.
September
8 State Accounting loads Budget Status
with PSL Re-Appropriations.
Payroll transactions are not
voucher transactions; therefore, the Prior Year Obligation Voucher Processing
document type (P9 ) does not identify these transactions for the certified
encumbrance report. A Manual Encumbrance
created as a J9 document in the PB ledger should be created. Instructions for creating manual encumbrances
can be found in the Budget Training Manuals found on the NIS Home Page.
Attached you will find a memo that may assist you in the PSL
Encumbrance Process.
If you have any questions, please feel free to contact Patty
Richard at the email or phone number below.
Patty Richard
State Accounting
Dept. Administrative Services
State Capital
402-471-2238
prichard@notes.state.ne.us
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