2006 MID-BIENNIAL PSL
ENCUMBRANCE CERTIFICATION PROCESS
July 2006
1. Only PSL is required to be certified. When creating a manual encumbrance, you will
only need to encumber object codes 511100 through 512999. OASDI and retirement
are considered operational expenses and are not required for PSL
certification. If your manual
encumbrance includes object codes other than those stated above, it will not
interfere with the certification process.
The Mid Biennial PSL Encumbrance Report does not report other object
codes.
2.
The
PSL Encumbrance Detail Report can be found under the following path:
General
Accounting-Agencies>Inquiries and Reports > Accounting Reports >
Financial Reports > Other Budget Reports>PSL Encumbrance Detail Report (R5509594 Version NIS0002).
You need to add your agency to the query. (Agency Number = Literal). After adding your agency number, click
OK. The processing options will
open. These options should be:
Century = 20
Year = 5
Date = July xx, 2006. This
should represent the date you want data through.
The Encumbrance Detail should tie out to the Mid-Biennial PSL
Encumbrance Report.
3. Remember: If you are a monthly payroll, there is no
encumbrance required and your Mid Biennial PSL Encumbrance Report will be
blank.
4.
If
you have a biweekly payroll and you do not see any data on the report, check
the following:
a.
Have
you encumbered your payroll?
You should create a manual
encumbrance. Instructions exist at the
NIS Website at
www.das.state.ne.us/nis/trainingmanuals/810_training_manuals/bu/COM_WI_810_BU_Enter_Adjust_Manual_Encumbrances.pdf
You may also find assistance in the
Payroll Encumbrance Mini-Manual
b.
If
you encumbered your payroll, has it posted?
c.
Did
you encumber your payroll as a J9 document type?
Dont forget that this is a J9
document type and should be entered into the PB ledger type. If your encumbrance was a JE document, it
will show up on your encumbrances in your budget status, but will not be
considered a prior year obligation. If
you have done this, you will need to void the JE document type and create a
J9 document type.
5.
Agencies should continue to use the Prior Year Voucher entry for
payables that are obligations of the prior year. This should be done all year long. These will not be encumbered and will not
show on the PSL Mid Biennial PSL Encumbrance Report.