To: DASACC
Financial Contacts
From: Paul
Carlson
Date:
Subject: Financial Reporting Package
We are requesting your assistance in
completing the enclosed financial
reporting package. This package, which
is being provided electronically
this year, contains questionnaires on
accrual items, contingency
information and assets. This
information will assist us in preparing our
this note to the appropriate
individual in your agency if you will not be
completing the forms yourself.
The Auditor of Public Accounts will
audit the 2005 CAFR. The 1991 through
2003 CAFR's received the Certificate
of Achievement for Excellence in
Financial Reporting from the
Government Finance Officers Association, and
we anticipate last year's report
receiving this award as
well. Your
past
responses to our questionnaires were instrumental in completing
those CAFR's. The Auditor of Public Accounts will also perform
a Statewide
Single Audit this year. We will be
gathering the Statewide Single Audit
information through a separate
process this year.
In the attachments you will find the
following:
ACCRUAL INFORMATION REQUESTED:
Accrual Definitions. (accdefin.htm) This
listing of definitions
describes the accrual
items that should be included on the Accrual
Response Form and the Accrual Contact/Documentation Form.
Accrual Response Form. (accrual.xls, ARF Tab)This form is to be used
to report the
accrual amounts by
included in our financial statements.
Accrual
Contact/Documentation Form. (accrual.xls, Contact
tab) This
form will be the link the auditors will use to assist in auditing the
amounts included on the Accrual Response Form.
Instructions. (accinstr.htm)
Sets of instructions are included to
assist you in
completing both the
Accrual Response and
Contact/Documentation Forms.
OTHER INFORMATION REQUESTED:
Lease Response Forms.
(leases.xls)
These forms are used to report
information required for proper
footnote disclosure (see footnote 9,
page 59, of the 2004 CAFR, under the heading "Lessor Transactions").
Cash and Investments Form. (csh_inv.xls) This form is used to report
any bank accounts, investments,
CDs, etc., which are not recorded on
NIS.
Nonmonetary Transactions Form.
(nonmontr.xls) This form is used to
report nonmonetary transaction balances and activity.
Capital Grant Reporting
Form. (cap_grant.xls) This form is used to
report information required
for financial statement presentation
under GASB Statement No. 34.
We
have made every effort to collect as much of the accrual information as
possible through NIS. For example, by coding documents
as P9 transactions,
we
can calculate trade
accounts payable and interagency
billing
transactions. We
have been able to accrue certain
items by reviewing
activity that
posts in July. For example,
accrued interest receivable
on
the Operating Investment Pool
(OIP) and accrued payables on June's
purchasing card transactions can be
calculated through this method.
For
these types of
accruals that we are able to calculate,
you do
not have to provide information on
the attached forms. However, there are
certain accruals that we must rely on
the responses you provide.
Generally, these
are the items listed on the accrual definition list.
Your responses on these forms will be
reviewed and audited. It is important
that
your staff is aware of this
requirement to ensure accurate recording
of
these accruals. Documentation
supporting your responses
should be
available for
inspection by the
auditors to save you time during
this
review process.
You may also use alternative forms to report your accrual
information.
We
would appreciate your assistance
and effort to complete these forms as
accurately as possible. If you have
any questions or would rather receive a
paper reporting
package, please contact
Amy Wilson at
471-0616
(amwilson@notes.state.ne.us). We
would appreciate receiving your response by
August 15, 2005, or sooner if possible.
If there are certain items that you
cannot calculate
by August 15, please let us know. If you do not have any
information to
report on the
forms, you may indicate this in a
return
email.
Your
efforts to assist
us in preparing
accurate and timely financial
statements are appreciated.