Mission Statement

To provide transparent and accountable services that maximize value for the taxpayer and support state government being more effective, efficient, and customer focused.

 

Information for State Agencies

 

Policies and Procedures

Description Last Revised Format
Unrestricted Open Market Purchase Authority Letter 08/05/2024 PDF
State of Nebraska Procurement Manual 07/19/2024 PDF

Procurement Manual (applicable to RFP's posted between 11/21/2023 - 7/18/2024)

11/20/2023 PDF
International Relations Policy 03/07/2024 PDF
U.S. Flag Purchase Policy 03/07/2024 PDF
SPB Policy 23-01 - PCard and Purchases under $5,000 08/16/2023 PDF
SPB Policy 24-01 - Procurement Certification Program 05/16/2024 PDF
Procurement Certification Program (PCP) Guide: Step by Step Process for Workday Learning 05/09/2024 PDF
PCP Refresher Training Deadline Extension Request Form 05/08/2024 PDF
SPB Policy 24-02 - Contract Responsibility and Negotiations 07/19/2024 PDF
SPB Policy 24-03 - Scoring and Evaluation 07/19/2024 PDF
SPB Policy 24-04 - Contract Duration, Renewals and Extensions 07/19/2024 PDF
SPB Policy 24-05 - Exceptions to Competitive Bidding 07/19/2024 PDF
SPB Policy 23-07 - Protest Policy 11/21/2023 PDF
SPB Policy 23-08 - Suspension and Debarment 11/21/2023 PDF
SPB Policy 23-09 - Prohibition on Purchasing from Vendors that Boycott Israel 11/29/2023 PDF
SPB Policy 24-06 - Alternative Competitive Bidding Processes 07/19/2024 PDF
SPB Policy 24-07 - Application to Contract with Scrutinized Company 07/19/2024 PDF
SPB Policy 24-08 - Responsibility and Responsiveness 07/19/2024 PDF
SPB Policy 24-09 - Statewide Contract Designation 07/19/2024 PDF
Contract Manager Handbook 07/06/2020 PDF
Contract Administration Plan (CAP) 01/27/2017 PDF
Two-Way Match Policy 03/30/2006 PDF

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Templates, Forms and Documents

Description Last Revised Format
EXCEPTION REQUEST FORMS    
Exception Request - Sole Source or Restrictive (SPB Form 2) 07/19/2024

PDF

Exception Request - Otherwise Competitively Bid (SPB Form 3) 07/19/2024 PDF
Exception Request - GSA-Like Pricing (SPB Form 4) 07/19/2024 PDF
Exception Request - Statewide Contract Use (SPB Form 5) 07/19/2024 PDF
Exception Request - Under 15 Calendar Days (SPB Form 6) 07/19/2024 PDF
Exception Request - Alternative Bid Process (SPB Form 7) 07/19/2024 PDF
Exception Request - Direct Purchase Authority (SPB Form 8) 07/19/2024 PDF
Exception Request - CSI Product (SPB Form 9) 07/19/2024 PDF
Furniture Procurement Guide 09/17/2024 PDF
Emergency Procurement Notice (SPB Form 10) 07/19/2024 PDF
Scrutinized Company Application for Preapproval to Contract (SPB Form 12) 07/19/2024 PDF
TEMPLATES    
Request for Information (RFI) Template (Form S-2) 09/26/2017 Word
Request for Proposal (RFP) Template (SPB Form 22) 07/19/2024 Word
RFP Template Changes 07/19/2024 Coming Soon
Invitation to Bid (ITB) Template (SPB Form 17) 07/19/2024 Word
ITB Template Changes 07/19/2024 Coming Soon
PROCESSING TIMELINES    
RFP Processing Timeline for Services 11/02/2023 Excel
Processing Timeline for Commodities/Goods 11/02/2023 Excel
SOLICITATION FORMS & DOCUMENTS    
Pre-Agreement Outcome Tool (SPB Form 1) 07/19/2024 Word
Request for Proposal (RFP) Submission Requirements (SPB Form 21) 07/08/2024 PDF
Invitation to Bid (ITB) Submission Requirements (SPB Form 16) 07/08/2024 PDF
Solicitation Evaluation Criteria (SPB Form 31) 07/19/2024 Word
Solicitation Vendor Announcement (SPB Form 24) 07/19/2024 Word
Solicitation Public Notice for Advertising - Journal Star/Beatrice Daily Sun (SPB Form 25) 07/19/2024 Word
Solicitation Conference Attendance Sheet (SPB Form 29) 07/19/2024 Word
Solicitation Conference Questions (SPB Form 30) 07/19/2024 Word
Solicitation Addendum - Questions and Answers (SPB Form 26) 07/19/2024 Word

Solicitation Addendum - Rev. Schedule of Events (SPB Form 27)

07/19/2024 Word
Solicitation Addendum - Change in Scope (SPB Form 28) 07/19/2024 Word
Solicitation List of Respondents (SPB Form 34) 07/19/2024 Word
Best and Final Offer (BAFO) Letter (Form GS-12) 05/01/2024

Word

Solicitation Intent to Award Notice (SPB Form 42) 07/19/2024 Word
Award Instructions Letter (Form GS-14) 05/01/2024 Word
Rejection of All Bids/Proposals (Form GS-15) 05/01/2024 Word
Mandatory Minimum Requirements Checklist (Form S-6) 05/01/2024 Excel
Procurement Timeline (SPB Form 57) 07/19/2024 Word
INFORMAL BIDS AND CONTROLLED ITEMS    
Informal Bid - Request for Quote (Form G-5) 05/01/2024 Excel
EVALUATION & SCORING    
RFP Evaluation and Scoring Manual for Services 01/26/2017 Word
Evaluator Agreement (Form GS-2) - (formerly Conflict of Interest Declaration) 11/20/2023 Word
Procurement Collaborator Agreement (Form GS-3) 11/20/2023 Word
Mandatory Minimum Requirements Checklist (Form S-6) 05/01/2024 Excel
Evaluator Scoring Worksheet (Form S-7) 22/22/2024 Word
Final Evaluation Document - All Variations (Form S-8) 05/01/2024 Excel
Cost Proposal Evaluation Worksheet (Form S-9) 05/01/2024 Excel
Oral Interview & Demo Letter (Form S-10) 05/01/2024 Word
Oral Interview Scoring Worksheet (Form S-11) 05/01/2024 Excel
Reference Check Worksheet 10/01/2008 Word
CONTRACT FORMS & DOCUMENTS    
Contract Amendment - Date Change (SPB Form 50) 07/19/2024 Word
Contract Amendment - Header or Detail Change (SPB Form 51) 07/19/2024 Word
Contract Amendment - Vendor Reassignment (SPB Form 52) 07/19/2024 Word
PROOF OF NEED ANALYSIS    
Proof of Need Analysis Guide 02/24/2020 Word
Proof of Need Analysis Template 02/24/2020 Word
Proof of Need Analysis Checklist for Agencies 02/24/2020 Word
PERSONAL SERVICES GUIDE    
Personal Services Guide 08/29/2016 Word
Approval of Contracts for Personal Services Rules & Regulations 12/15/2021 Online

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Other General Information

Description Last Revised Format
MISCELLANEOUS FORMS & DOCUMENTS    
Request to Increase E1 Contract Quantity Form 03/28/2018 Excel
E1 Approval Route Worksheet 09/18/2017 Word
National Institute of Governmental Purchasing (NIGP) Codes 07/18/2017 Excel
Pre-Approved IT Items for Purchase (OCIO website) 07/01/2022 PDF
Purchase Order Terms and Conditions 08/19/2021 PDF
Market Research Powerpoint 11/29/2016 PowerPoint
Processing Time Goals 11/02/2023 PDF
ODP SOLUTIONS / OFFICE DEPOT    
ODP Business Solutions Website   External
ODP Business Solutions Account Application 05/05/2023 PDF
ODP Business Solutions User Guide 08/01/2024 PDF
ODP Online Return Instructions 08/16/2023 PDF
ODP Return Authorization Form 08/16/2023 PDF
MOVING AND INSTALLATION SERVICES    
Agency Instructions for Office Relocations 09/21/2020 PDF
Moving and Installation Services Guide 07/14/2017 PDF
Procurement Training Guide to Generate PO for Moving and Installation Services 09/21/2020 PDF
Installation Services Quote Form - Example 04/14/2017 Excel
Moving Services Quote Form - Example 04/26/2017 Excel
Moving Services Quote Form 01/07/2021 Excel

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Vendor Performance Program

Description Last Revised Format
Vendor Performance Program (VPP)
Vendor Performance Program (VPP) Guide 04/18/2024 PDF
Vendor Performance Program (VPP) Video Video
Contract Compliance Request (VPP) 01/24/2024 Word
Contract Non-Compliance Notice (VPP) 04/18/2024 Word

Procurated - Vendor Ratings and Review Platform

Procurated InfoSheet 11/05/2020 PDF
Procurated Instructional Video Video

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