From: Luhring, Syl
TO: NIS Flash Contacts (All)
Date: Wed 1/7/2009 11:37 AM
Subject: W-2 Address update
2008 is now history and it is
time to prepare for the printing of W2s. In preparation for creating the
employee W-2 forms, an export file will be made of all “E” (employee) and “X”
(terminated) employee address book records as of 8 AM Monday, January 12th.
Please update all employee addresses that are currently in NIS by end
of business Friday, January 9th, 2009.
The addresses in the export
file will be verified using the USPS zip+4 address verification program.
When such verification is done, any necessary changes to employee’s addresses
will be made in the file and will override what is currently in the
system. Any changes made after 5 PM on Friday, January 9th
will not be recognized by the W-2 file processing and you will have to pull
such W-2’s prior to mailing.
You should also be aware that
State Accounting will not be mailing the W-2’s again this year. We will
be providing them to agencies for distribution or mailing at their
discretion. The exact date of the W2 availability has not yet been
determined, although it will be well ahead of the January 31st
deadline.
Please ask your employees to
review their address in NIS and to contact you with any changes or corrections
that need to be made. Below is the path employees should follow to review
the address.
Log into NIS with your user
name and password. From the NIS menu, select the drop down arrow in the
ROLES box and Employee Self Service. Click on the arrow button to the
right of the roles box. Next click on the NIS State of Nebraska line
above. Then, select Self Service > Employee Benefits >
Personal. Click on NEXT in the screen and NEXT again. The address
will be displayed.
Syl Luhring
Payroll Supervisor
Administrative Services
State of Nebraska
Room 1314 State Capitol
Building
Lincoln, NE 68509
Phone
(402) 471-1460
Email
syl.luhring@nebraska.gov
