To:                   DASACC Financial Contacts

 

From:              Paul Carlson

 

Date:               08/12/2005    1:00 pm

 

Subject:          New Policy – Recording Unused Leave

 

Attached below is a new policy stressing the importance of recording leave on the Nebraska Information System.  Leave needs to be recorded correctly in NIS so that State Accounting can pull the information from the system for Financial Reporting purposes.

 

 

 

UNUSED LEAVE RECORDED IN NIS

 

State Accounting has adopted the Nebraska Information System (NIS) to record all earned but not used sick and vacation leave and compensatory time.  State Accounting needs this data in the system to be able to verify the dollar amount of the earned but unpaid days when the employee leaves State employment and to annually compute a liability for the Comprehensive Accounting Financial Report (CAFR).

 

If an agency does not input such leave data into NIS, it is State policy to consider such liability NOT to exist.  Therefore, when any employee of such agency leaves State government, NO payment will be allowed for any claimed unused vacation or sick leave or compensatory time until proper accounting for such leave or time is provided.