To: DASACC Financial Contacts, NIS Flash Contacts (Financial)

From: Paul Carlson

Date: 07/06/2006 06:03 PM

Subject: Prior Year Voucher Processing

This memo addresses the prior year voucher processing menu option in NIS accounts payable. Please make sure that everyone at your agency who enters vouchers sees this memo.

If goods or services are received on or before June 30, 2006 that are paid for any time after June 30, 2006, the voucher must be processed as a prior year payable transaction (P9). In addition to vendor payments this also includes:

1. Payment of an internal billing transaction (IBT) for goods or services received on or before June 30, 2006, and

2. Employee expense reimbursements for expenses that occurred on or before June 30, 2006.

The NIS menu path for prior year payables is: Accounts Payable Role, Payables > Prior Year Voucher Processing > PY Voucher Entry. From this point on, the menus and steps are the same as they are for regular voucher processing. The NIS work instructions for regular voucher processing can be accessed at: http://www.das.state.ne.us/nis/trainingmanuals/810_training_manuals/ap/index.html.

If you have questions on whether a payable is a prior year payable, or have prior year payables that were not entered as prior year, please contact Amy Wilson in State Accounting at 471-0616.