October 26, 2007

To: All State Agencies, Boards and Commissions

From: State Treasurer Shane Osborn

This is a reminder that all agencies need to order deposit tickets through the State Treasurer’s Office. Agencies also need to make Treasury Staff aware of any changes on the required information sheet, such as changes in addresses, business units, phone numbers, contacts, ect. We would like state agencies to submit their information in advance so that Treasury Staff can get the NIS location codes assigned and have the agency information on file for when they need to order. By utilizing a centralized vendor, the cost of deposit tickets has been reduced approximately 20-50% depending on the quantity of tickets ordered.

Details from previous email dated February 13, 2006

Each state agency location depositing directly to a State Treasury bank account will be assigned a specific individual three digit bank location code that will be used at bank to track agency deposits and in NIS to help with the NIS to bank reconciliation process. These codes should not be shared among locations or agencies. The three digit bank location code will be assigned by agency location and the State Treasury bank account your agency state funds are being deposited at. Agency staff that deposit directly to a State Treasury bank account will now be required to enter this three digit bank location code when preparing the State Treasurer NIS Deposit Document. Agency personnel will enter the three digit bank location code in the location code field on the Standard Deposit Entry screen in NIS. A visual assist is available in the location code field to assist agency personnel in matching the correct location code to the number on your deposit tickets you should have available as you enter the information in NIS and create your State Treasurer NIS Deposit Document. If you currently have a bank location code printed on your current deposit tickets, please begin entering that information into NIS as you prepare your next State Treasurer NIS Deposit Document.

If you do not have a location code assigned, one will be assigned by Treasury Management Staff. This location code will be given to the NIS team to update the visual assist in the location code field in the Standard Deposit Entry screen in NIS. As you re-order deposit tickets, this location code will be printed on your new deposit tickets.

Below is a sample deposit ticket that has the fields labeled to serve as a reference tool. Please use the information off your agency deposit tickets when you visit with our staff or when entering information into NIS.