From: Mohling, Wes

Sent: Monday, July 12, 2010 4:02 PM

To: DASACC Financial Contacts

Subject: Financial Reporting Package

Attachments: Accrual.xls; Csh_inv.xls; Cap_Grant.xls; ACCDEFIN.DOC; Nonmontr.xls; ACCINSTR.DOC; Leases.xls

We are requesting your assistance in completing the attached financial

reporting package. This package, which is being provided electronically

this year, contains questionnaires on accrual items, contingency

information and assets. This information will assist us in preparing our

June 30, 2010, Comprehensive Annual Financial Report (CAFR). Please forward

this note to the appropriate individual in your agency if you will not be

completing the forms yourself.

The Auditor of Public Accounts will audit the 2010 CAFR. The Auditor of

Public Accounts will also perform a Statewide Single Audit that we will

be gathering information for through a separate process.

If your agency has nothing to report or only accruals that are less  

than $100, 000.00 you do not have to complete the forms. Please

indicate that your agency has nothing that is reportable in an email

to Amy Wilson at amy.wilson@nebraska.gov.

In the attachments you will find the following:

ACCRUAL INFORMATION REQUESTED:

Accrual Definitions.  (accdefin.doc)  This listing of definitions

describes the  accrual  items that should be included on the Accrual

Response Form and the Accrual Contact/Documentation Form.

Accrual Response Form. (accrual.xls, ARF tab) This form is to be used

to report  the  accrual  amounts  by general ledger fund. These amounts will be

included in our financial statements.

Accrual Contact/Documentation Form. (accrual.xls, Contact tab) This

form will be the link the auditors will use to assist in auditing the

amounts reported on the Accrual Response Form.

Instructions.  (accinstr.doc)  Two sets of instructions are included to

assist   you   in   completing   both   the   Accrual   Response  and

     Accrual Contact/Documentation Forms.

OTHER INFORMATION REQUESTED:

     Lease Response  Forms.  (leases.xls, Capital tab, Lesee tab, and Lessor
     tab)  These forms are used to report information  required for proper
     footnote disclosure (see footnote 8, pages 59 & 60, of the 2009 CAFR).

     Cash  and Investments Form. (csh_inv.xls) This form is used to report

     any  bank accounts, investments, CDs, etc., which are not recorded in

the general ledger.

     Nonmonetary  Transactions  Form.  (nonmontr.xls) This form is used to

report nonmonetary transaction balances and activity.

     Capital  Grant  Reporting  Form. (cap_grant.xls) This form is used to

     report  information  required  for  financial  statement presentation

under GASB Statement No. 34.

We have made every effort to collect as much of the accrual information as

possible through Enterprise One. For example, by coding documents as P9

transactions we can  calculate  trade  accounts  payable and interagency

billing transactions.  We have been able to accrue certain items by reviewing 

activity that  posts  in July. For example, accrued interest receivable

on the  Operating Investment Pool (OIP) and accrued  payables  on June's

purchasing card transactions can be calculated through  this  method. 

For these types of accruals that we are able to calculate, you do not

have to provide information on the attached forms. However, there are

certain accruals for which we must rely on the responses you provide. 

Generally, these are the items listed on the accrual definition list.

Your responses on these forms will be reviewed and audited. It is important

that your  staff is aware of this requirement to ensure accurate recording

of these accruals.  Documentation supporting your responses should be

available for  inspection  by  the  auditors  to save you time during this

review process.  You may also use alternative forms to report your accrual

information.

We would appreciate your assistance and effort to complete these forms
as accurately as possible. If you have any questions, please contact Amy
Wilson at 471-0616 or amy.wilson@nebraska.gov. In order to timely complete
our financial statements, we need your response by August 6, 2010, or sooner
if possible. If there are certain items that you cannot calculate by
August 6, please let us know. If you do not have any information to report

on the forms, you may indicate this in a return email.

Your efforts to assist us in preparing accurate and timely financial

statements are appreciated.