From: Carlson,
Paul
Sent: Monday,
July 07, 2008 12:24 PM
To: DASACC
Financial Contacts
Subject: FW:
Year-end Financial Reporting Package
Attachments: Accrual.xls; Cap_Grant.xls; LEASES.XLS; NONMONTR.XLS; ACCDEFIN.DOC; ACCINSTR.DOC; CSH_INV.XLS
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We are
requesting your assistance in completing the attached
financial
reporting
package. This package, which is being provided electronically
this
year, contains questionnaires on accrual items, contingency
information
and assets. This information will assist us in preparing our
June 30,
2008, Comprehensive Annual Financial Report (CAFR). Please forward
this note
to the appropriate individual in your agency if you will not be
completing
the forms yourself.
The
Auditor of Public Accounts will audit the 2008 CAFR. The Auditor of
Public
Accounts will also perform a Statewide Single Audit that we will
be
gathering information for through a separate process.
A change this year is if your
agency has less than $100,000.00 in total
accruals you may check the box on
the Accrual Response Form that you
have nothing material to report,
then you do not complete the form.
In the
attachments you will find the following:
ACCRUAL
INFORMATION REQUESTED:
Accrual Definitions. (accdefin.doc) This
listing of definitions
describes the accrual items that should be included on the Accrual
Response Form and the Accrual Contact/Documentation Form.
Accrual Response Form. (accrual.xls, ARF tab)
This form is to be used
to report the accrual amounts by NIS fund. These
amounts will be
included in our financial statements.
Accrual Contact/Documentation Form. (accrual.xls, Contact
tab) This
form will be the link the auditors will use to assist in auditing the
amounts reported on the Accrual Response Form.
Instructions. (accinstr.doc) Two sets of
instructions are included to
assist you in completing
both the Accrual Response and
Accrual Contact/Documentation Forms.
OTHER
INFORMATION REQUESTED:
Lease Response Forms. (leases.xlsleases.xls,
Capital tab, Lesee tab, and Lessor
tab) These forms are used to report
information required for proper
footnote disclosure (see footnote 8, page 59, of the
2007
CAFR).
Cash and Investments Form. (csh_inv.xls) This form is used to report
any bank accounts, investments,
CDs, etc., which are not recorded on
NIS.
Nonmonetary Transactions
Form. (nonmontr.xls) This form is used to
report nonmonetary transaction balances
and activity.
Capital Grant Reporting
Form. (cap_grant.xls) This form is used to
report information
required for financial statement presentation
under GASB Statement No. 34.
We have
made every effort to collect as much of the accrual information as
possible
through NIS. For example, by coding documents as P9 transactions,
we
can calculate trade accounts payable and interagency
billing
transactions.
We have been able to accrue certain items by reviewing
activity
that posts in July. For example, accrued interest receivable
on
the Operating Investment Pool (OIP) and accrued payables on
June's
purchasing
card transactions can be calculated through this method.
For these
types of accruals that we are able to calculate, you do not
have to
provide information on the attached forms. However, there are
certain
accruals for which we must rely on the responses you provide.
Generally,
these are the items listed on the accrual definition list.
Your
responses on these forms will be reviewed and audited. It is important
that
your staff is aware of this requirement to ensure accurate recording
of these accruals.
Documentation supporting your responses should be
available
for inspection by the auditors to save you time
during this
review
process. You may also use alternative forms to report your accrual
information.
We would
appreciate your assistance and effort to complete these forms
as accurately as possible. If you have any questions, please contact Amy
Wilson at 471-0616 or amy.wilson@nebraska.gov.
In order to timely complete
our financial statements, we need your response by August 6, 2008, or sooner
if possible. If there are certain items that you cannot calculate by
August 6, please let us know. If you do not have any information to report on
the
forms, you may indicate this in a return email.
Your
efforts to assist us in preparing accurate and timely financial
statements
are appreciated.
Paul Carlson
State Accounting Administrator