To: DASACC Financial
Contacts
From: Paul Carlson
Date:
Subject: Financial Reporting
Package
We are requesting
your assistance in completing the enclosed financial
reporting package.
This package, which is being provided electronically
this year, contains
questionnaires on accrual items, contingency
information and
assets. This information will assist us in preparing our
this note to the
appropriate individual in your agency if you will not be
completing the forms
yourself.
The Auditor of Public
Accounts will audit the 2006 CAFR. The 1991 through
2004 CAFR's received
the Certificate of Achievement for Excellence in
Financial Reporting
from the Government Finance Officers Association, and
we anticipate last
year's report receiving this award as
well. Your
past responses to our questionnaires were
instrumental in completing
those CAFR's. The Auditor of Public Accounts will also
perform a Statewide
Single Audit this
year. We will be gathering the Statewide Single Audit
information through a
separate process this year.
In the attachments you
will find the following:
ACCRUAL INFORMATION REQUESTED:
Accrual Definitions. (accdefin.doc) This listing of definitions
describes the accrual
items that should be included on the Accrual
Response Form and the Accrual
Contact/Documentation Form.
Accrual Response Form. (accrual.xls, ARF tab) This form is to be
used
to report
the accrual amounts
by
included in our financial statements.
Accrual Contact/Documentation Form. (accrual.xls, Contact tab) This
form will be the link the auditors will
use to assist in auditing the
amounts included on the Accrual Response
Form.
Instructions. (accinstr.doc) Sets of instructions are included to
assist
you in completing
both the Accrual
Response and
Contact/Documentation Forms.
OTHER INFORMATION REQUESTED:
Lease
Response Forms. (leases.xls) These forms are used to report
information required for proper footnote disclosure (see
footnote 9,
page 60, of the 2005 CAFR, under the
heading "Lessor Transactions").
Cash
and Investments Form. (csh_inv.xls) This form
is used to report
any
bank accounts, investments, CDs, etc., which are not recorded on
Nonmonetary Transactions
Form. (nonmontr.xls)
This form is used to
report nonmonetary transaction balances
and activity.
Capital
Grant Reporting Form. (cap_grant.xls)
This form is used to
report
information required for
financial statement presentation
under GASB Statement No. 34.
We have made every effort to collect as much of
the accrual information as
possible through
we can
calculate trade accounts
payable and interagency billing
transactions. We
have been able to accrue certain
items by reviewing
activity that
posts in July. For example,
accrued interest receivable
on the
Operating Investment Pool (OIP) and accrued payables
on June's
purchasing card
transactions can be calculated through
this method.
For these
types of accruals that we are able to calculate, you
do
not have to provide
information on the attached forms. However,
there are
certain accruals that we
must rely on the responses you provide.
Generally, these
are the items listed on the accrual definition list.
Your responses on these
forms will be reviewed and audited. It is important
that your
staff is aware of this requirement to ensure accurate recording
of these
accruals. Documentation supporting
your responses should be
available for
inspection by the
auditors to save you time during
this
review process.
You may also use alternative forms to report your accrual
information.
We would
appreciate your assistance and effort to complete these forms as
accurately as possible. If
you have any questions or would rather receive a
paper reporting
package, please contact
Amy Wilson at
471-0616
(amwilson@notes.state.ne.us).
We would appreciate receiving your response by
cannot calculate
by August 15, please let us know. If you do not have any
information to
report on the
forms, you may indicate this in a
return
email.
Your efforts
to assist us in preparing
accurate and timely financial
statements are
appreciated.