2008 MID-BIENNIAL PSL ENCUMBRANCE CERTIFICATION PROCESS

July 2008

 

1.      Only PSL is required to be certified.  When creating a manual encumbrance, you will only need to encumber object codes 511100 through 512999. FICA and retirement are considered operational expenses and are not required for PSL certification.  If your manual encumbrance includes object codes other than those stated above, it will not interfere with the certification process.  The Mid Biennial PSL Encumbrance Report does not report other object codes.

 

2.        The PSL Encumbrance Detail Report can be found under the following path: 

General Accounting-Agencies>Inquiries and Reports > Accounting Reports > Budget Reports > Other Budget Reports>PSL Encumbrance Detail Report (R5509594 – Version NIS0002). 

You need to add your agency to the query.  (Agency Number = Literal).  After adding your agency number, click OK.  The processing options will open.  These options should be:

 

Century = 20

Year = 7

Date = July xx, 2008.  This should represent the date you want data through.

 

The Encumbrance Detail should tie out to the Mid-Biennial PSL Encumbrance Report. 

 

3.      Remember:  If you are a monthly payroll, there is no encumbrance required and your Mid Biennial PSL Encumbrance Report will be blank. 

 

4.        If you have a biweekly payroll and you do not see any data on the report, check the following:

 

a.    Have you encumbered your payroll? 

 

You should create a manual encumbrance.  Instructions exist at the NIS Website at

http://www.das.state.ne.us/nis/trainingmanuals/810_training_manuals/bu/COM_WI_810_BU_Enter_Adjust_Manual_Encumbrances.pdf

 

You may also find assistance in the Payroll Encumbrance Mini-Manual

 

b.    If you encumbered your payroll, has it posted?

 

c.    Did you encumber your payroll as a ‘J9’ document type?

 

Don’t forget that this is a “J9” document type and should be entered into the “PB” ledger type.  If your encumbrance was a “JE” document, it will show up on your encumbrances in your budget status, but will not be considered a prior year obligation.  If you have done this, you will need to void the “JE” document type and create a “J9” document type.

 

5.        Agencies should continue to use the Prior Year Voucher entry for payables that are obligations of the prior year.  This should be done all year long.  These will not be encumbered and will not show on the PSL Mid Biennial PSL Encumbrance Report.