Accounting Course Outline

Description

Accounting in NIS consists of the general ledger functions of creating, reviewing, approving, and posting journal entries. Additionally, the NIS system allows the user to inquire on journal entries, create reports, search/view/add to the Chart of Accounts, and add business units as needed.

In Accounting, you may be required to post a batch. For information on why a batch may not post due to budget failure, please refer to the Budget Failure Manual.

 

Lesson 1: Business Units

1)       Account Structure Manual

2)       How to Find a Business Unit

3)       Adding Business Units

       Adding Agency Business Units

1)       Add Agency Business Units

       Copying Accounts from Business Units to Business Units

1) Copy Accounts to Business Units

       Adding Accounts to Business Units - Agency

1)       Add Account to Business Unit

 

Lesson 2: Enter Journal Entries

1)       Entering Journal Entries in Debit/Credit Format

       Entering Journal Entries in Debit/Credit Format

1)       Enter a Basic Journal Entry

2)       Enter a Journal Entry with a Subledger

3)       Enter an Interfund Journal Entry

4)       Enter a Capital Outlay and Related Expenditure

5)       Additional Functions and Options

 

2)       Entering a Percentage Journal Entry

       Entering a Percentage Journal Entry

1)       Enter a Percentage Journal Entry

 

3)       Inquiring on a Journal Entry

       Inquiring on a Journal Entry

1)       Inquire on a Journal Entry

 

4)       Changing Journal Entries

       Changing an Unposted Journal Entry

1)       Change an Unposted Journal Entry

 

6)       Deleting a Journal Entry

       Deleting a Journal Entry

1)       Delete a Journal Entry


Lesson 3: Approve/Print/Post Journal Entries

 

1)       Printing Journal Entries by Batch

       Printing Journal Entries By Batch

1) Run a Journal Entry Batch Report by Batch

2) Review a Journal Entry Report Online

3) Print a Journal Entry Report by Batch

 

2)       Review Journal Entries for Approval

       Reviewing Journal Entries for Approval

1)       Review Journal Entries for Approval

 

3)       Posting Journal Entry Batches

       Posting Journal Entries by Batch

 

4)       Voiding a Journal Entry

       Voiding a Journal Entry

1)       Void a Journal Entry

 

5)       Batch Audit Workbench

 

Lesson 4: Miscellaneous

 

1)       Entering and Using Model Journal Entries

       Entering and Using Model Journal Entries

1) Enter a Model Journal Entry

2) Use a Model Journal Entry to Create a New Journal Entry

 

2)       Importing a Journal Entry

       Importing a Journal Entry

1)       Import a Journal Entry

 

3)       Inactivating Accounts

       Inactivating Accounts

1)       Inactivate Accounts

 

4)       Deleting Accounts

       Deleting Accounts

1)       Delete Accounts

 

5)       Recurring Journal Entry

       Setting up a Recurring Journal Entry

1)       Set Up a Recurring Journal Entry

Lesson 5: Accounting Inquiries

 

1)       Accounting Inquiries

       Accounting Inquiries

1) Account Balance by Month

2) Account Balance by Subledger

3) Account Ledger Inquiry

4) Account Ledger by Object Account

5) T/B by Fund

6) T/B by Object Account

7) T/B / Ledger Comparison

8) T/B by Subledger

       Job Status Inquiry User Defined Columns

Lesson 6: Accounting Reports

       Accounting Reports Quick Reference Card

       Accounting Reports Menu Paths

1)       Accounting Reports

       Cash Status Report (See report example)

       Cash Status Report with A/R (See report example)

       Transaction Journal (See report example)

       Agency Chart of Accounts (See report example) - work instructions pending

       Posted Deposit Transactions (See report example) - work instructions pending

       Received Not Vouchered Report (See report example)

       Received/Vouchered Status Reports (See report example)

1)       Received Vouchered Status Supplier Totals

2)       Received Vouchered Status Order Totals

       Allotment Status Encumbrance Detail Report (See report example)

2)       Financial Reports

       Personal Service Limitation (See report example)

Budget Status Reports

       Budget Status Summary (See report example)

       Budget Status by Agency (See report example)

       Budget Status by Ag/Prog/Subpg (See report example)

       Budget Status by Ag/Prog (See report example)

       Budget Status by Ag/Div/Prog/Subpg (See report example)

       Budget Status by Ag/Div (See report example)

       Budget Status by Ag/Div/Prog (See report example)

       Budget Status by Ag/Div/Prog/Subsd (See report example)

       Monthly Budget Spreadsheet (See report example)

       Monthly Budget Spreadsheet with Percents (See report example)

Grant Project Reports

       Grant/Project Status (See report example) - work instructions pending

       Grant/Project Summary (See report example)

       Grant/Project Balance Forward (See report example) - work instructions pending

Fund Summary Reports

       Fund Summary by Fund Type (See report example)

       Fund Summary by Fund (See report example)

       Schedule of Fed Awards by State Agency (See report example) - work instructions pending

General Ledger Reports

       General Ledger Detail (See report example)

       General Ledger Detail by Agency (See report example)

       Grant General Ledger by Subledger (See report example) - work instructions pending

Other Budget Reports

       Appropriation to Budget Comparison (See report example)

       Appropriation Detail Report (See report example) - work instructions pending

       PSL Encumbrance Detail Report (See report example)

       Encumbrance Detail Report (See report example)

       Revenue/Expenses Balance by Fund (See report example)

3)       G/L Reports

       G/L by Business Unit (See report example)

       G/L by Object Account (See report example)

       G/L with Subledger Totals (See report example) - work instructions pending

       G/L by Subsidiary (See report example) - work instructions pending

4)       Account Balance Reports

       Account Balance by Agency (See report example)

       Account Balance by Program (See report example)

5)       Trial Balance Reports

       Trial Balance by Object (See report example)

       Trial Balance by Fund (See report example)

       Trial Balance by Business Unit (See report example)

6)       Simple Financial Reports

       Simple Income Statement (See report example) - work instructions pending

       Simple Balance Sheet (See report example) - work instructions pending

       PY Variance Report (See report example)

7)       Other Reports

       General Journal for 'O' Batches (See report example)

       General Journal for 'V' Batches (See report example)

       Voucher Lines Added at 3 Way Match (See report example)

       G/L Post Budget Failure Report (See report example) - work instructions pending

 

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