Add a Record to State Directory Lesson

Steps:

1. State Directory Maintenance is the primary application for updating the Employee's work contact information.

    

   The information entered in this application will update information that appears in the On-Line State Directory. Additionally, it updates the email address associated with the employee's address book record.

    

   The application Updates the employee's e-mail address in the ERP system and allows for three conditions:

    

        o Publish an employee's work contact information to the Phone Directory  

        o Publish an employee's work contact information to the Phone Directory, excluding the e-mail address

        o Do not publish an employees contact information to the Phone Directory

   Step 1

2. Click the State of Nebraska link.

   Step 2

3. Click the Interfaces Master Menu link.

   Step 3

4. Click the Agency Phone Directory link.

   Step 4

5. Click the State Directory Maintenance link.

   Step 5

6. Click the Add button.

   Step 6

7. Address Number

    

   Enter the employee's address book number.  Use the visual assist if address number is unknown.

    

   Employee Name automatically populates from ERP system.

   Step 7

8. Enter the desired information into the Address Number field. Enter "100378".

   Step 8

9. Do Not Publish Emails

    

   Selecting Do Not Publish Emails will prevent electronic address from appearing in the e-Phone Directory for the State of Nebraska.

   Step 9

10. Do Not Publish At All

     

    Selecting Do Not Publish At All will prevent an employee from appearing in the e-Phone Directory for the State of Nebraska.

     

    If both options are selected, the employee will not appear in the e-Phone Directory.

    Step 10

11. First and Middle Names

     

    Only enter information in this field if if the name in the ERP System's Name field is NOT the way you want it to appear in the State Directory.

     

    Please refer to the Entering Address Book Information Quick Reference Card for instructions on how to enter names.

    Step 11

12. Click in the First and Middle Names field.

    Step 12

13. Enter the desired information into the First and Middle Names field.

     

    Enter "JULIE JANE".

    Step 13

14. Last Name

     

    Enter employee's last name

    Step 14

15. Click in the Last Name field.

    Step 15

16. Enter the desired information into the Last Name field.

     

    Enter "PEREZ".

    Step 16

17. Electronic Address

     

    Information included in this field will automatically update the Employee's Email address in their address book record.  This email is used by the ERP system to notify the employee via e-mail.

     

    Types of notification include, but are not limited to:

    o Notification of New Business Unit status (Business Unit Workflow)

    o Procurement Document Approval Status

    o Global Leave Administration - notification of Leave request approval/rejection

     

    Note: Selecting Do Not Publish Emails will prevent this information from being published in the e-State Directory.

    Step 17

18. Click in the Electronic Address field.

    Step 18

19. Enter the desired information into the Electronic Address field.

     

    Enter "julie.perez@nebraska.gov".

    Step 19

20. Area Code & Phone Number

     

    Telephone number to be published in e-Phnoe

    Step 20

21. Click in the Area Code field.

    Step 21

22. Enter the desired information into the Area Code field. Enter

     a valid value
     e.g.
     "402"
    .
    Step 22

23. Click in the Phone Number field.

    Step 23

24. Enter the desired information into the Phone Number field. Enter

     a valid value
     e.g.
     "555-1212"
    .
    Step 24

25. Click the OK button.

    Step 25

26. Click the Cancel button.

    Step 26

27. Click the Close button.

    Step 27

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