If a receipt has been entered incorrectly, it is possible to reverse the receipt.

 

Scenario 1: The receipt has been entered, but cannot be posted because it has failed budget checking

 

Contact State Accounting by via their web-site and click on the "O Batches" mail-in database link.

 

Scenario 2: The receipt has been entered and posted, but no Voucher batch has been entered.

  1. Reverse the receipt
  2. Post the reverse receipt batch
  3. Either re-receipt the Purchase Order correctly or Cancel the lines on the PO
  4. If the Purchase Order is re-received, post the receipt batch.  If the lines on the Purchase Order are cancelled, no further action is required

Scenario 3: The receipt has been entered and posted, and a voucher batch has been entered, but is not posted.

  1. Delete the unposted voucher with PO
  2. Reverse the receipt
  3. Post the reverse receipt batch
  4. Either re-receipt the Purchase Order correctly or Cancel the lines on the PO
  5. If the Purchase Order is re-received, post the receipt batch.  If the lines on the Purchase Order are cancelled, no further action is required

Scenario 4: The receipt has been entered and posted and a voucher batch has been posted but is unpaid.

  1. Void the voucher batch
  2. Immediately post the void in the general ledger
  3. Reverse the receipt
  4. Post the reverse receipt batch
  5. Either re-receipt the Purchase Order correctly or Cancel the lines on the PO
  6. If the Purchase Order is re-received, post the receipt batch.  If the lines on the Purchase Order are cancelled, no further action is required

Scenario 5: The receipt has been entered and posted and a voucher batch has been posted and paid.

  1. Void the warrant - contact State Accounting
  2. Void the voucher batch
  3. Immediately post the void in the general ledger
  4. Reverse the receipt
  5. Post the reverse receipt batch
  6.   
  7. Either re-receipt the Purchase Order correctly or Cancel the lines on the PO
  8.   
  9. If the Purchase Order is re-received, post the receipt batch.  If the lines on the Purchase Order are cancelled, no further action is required

    Table of Contents