Approve or Reject Purchase Requisitions, Contracts and Purchase Orders Lesson

In this lesson you will learn how to approve or reject purchase requistions, contracts, and purchase orders.

Steps:

1. Click the State of Nebraska link.

   Step 1

2. Click the Purchasing - Agencies link.

   Step 2

3. Click the Document Approvals - Generic link.

   Step 3

4. Click Requisition Approval (Generic), Contract (O4) Approval, or Purchase Order Approval (Generic).  

    

   For this lesson click the Requisition Approval (Generic) link.

   Step 4

5. Approver

    

   Automatically populates with your Address Book number

    

   Note: If there are multiple Approvers at a specific level, the system requires the lowest Address Book number for the specific level; therefore, it may be necessary to enter another Approver's Address Book number.

   Step 5

6. Click in the Order Type field.

   Step 6

7. Order Type

    

   Narrow search for documents to approve by entering Order Type in the Order Type field.

    

   Note: Order Type should be associated with the Document Type to be approved/rejected. 

    

   For example:

    

   o OR is appropriate for Requisition Approval (Generic)

   o O4 is appropriate for Contract (O4) Approval

   o OP is appropriate for Purchase Order Approval (Generic)

    

   Enter "OR".

   Step 7

8. Populate grid with Procurement Documents pending approval for the Approver.

    

   Click the Find button.

   Step 8

9. Click the box on the row for the document to be approved.

    

   Click the Row:1 option.

   Step 9

10. Click the Row button.

    Step 10

11. Click the Approval Review menu.

    Step 11

12. Review all detail lines associated with the selected Procurement Document.

    Step 12

13. Click the Form button.

    Step 13

14. Click the Approve menu.

     

    Step 14

15. If Approve is disabled (gray) either the order, or a line on the order, has been cancelled.  Click Cancel. Click Row, Remove Msg to remove the order from the Work with Orders Awaiting Approval window.

    Step 15

16. To refresh grid after procurement document approval or rejection documents, click the Find button.

    Step 16

17. Click the Close button.

    Step 17

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