Entering Bid Responses (Z1) Lesson


In this lesson you will learn how to enter bid responses.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Purchasing - Agencies link.

    Step 2
  3. Click the Quotation Requests - Agency link.

    Step 3
  4. Click the Service Quotation Request - Agency link.

    Step 4
  5. Click the Enter Bid Response (Z1) link.

    Step 5
  6. Enter the order number in the Order Number field (and order type if not defaulted), to minimize the search.  

     

    In this lesson enter "3188" into the Order Number field.

    Step 6
  7. Click the Find button.

    Step 7
  8. Choose the supplier you received a bid from by clicking their corresponding radio button in the grid.  

     

    In this lesson we will use the one which is already selected by default.

    Step 8
  9. Click the Row button.

    Step 9
  10. Click the Quote Response Ent menu.

    Step 10
  11. Enter the date the bid was received in the Response Date field. 

     

    Enter "3/15/2010" into the Response Date field.

    Step 11
  12. Press [Tab].

    Step 12
  13. Enter the date the supplier promised they could deliver or begin service in the Promised Delivery field. 

     

    In this lesson enter "7/1/2010" into the Promised Delivery field.

    Step 13
  14. Price Breaks must be used when ordering a different quantity than what was bid or if multiple awards are made.

     

    If Price Breaks are not required you would enter the bid by the supplier in the Unit Price field in the grid. 

     

    Then you would scroll over to the Expire Date field and complete it.  The date will default to the Required Response Date if it is not changed.  This should be changed to the contract/purchase order generation date. 

     

    In this lesson we are gonig to use Price Breaks.

    Step 14
  15. If more there is more than one line choose the line you are adding Price Breaks to by clicking the corresponding radio button in the grid. 

     

    In this lesson there is only one line and it is selected by default.

     

    Then click the Row button.

    Step 15
  16. Click the Price Breaks menu.

    Step 16
  17. Enter "1" into the Quantity field.

    Step 17
  18. Press [Tab].

    Step 18
  19. Populate the Price field with the total cost for "1 Quantity."  This is the bid the supplier submitted on their quotation response.  

     

    In this lesson enter ".49" into the Price field.

    Step 19
  20. Press [Tab].

    Step 20
  21. Press [Tab].

    Step 21
  22. The Expire Date field will default to the Required Response Date if it is not changed.  This should be changed to the contract/purchase order generation date.  

     

    In this lesson enter "7/31/2010" into the Expire Date field.

    Step 22
  23. Click the OK button.

    Step 23
  24. Click the OK button.

    Step 24
  25. Use these same procedures to enter additional bids you have received. 

     

    In this lesson we are gong to enter bids from all three suppliers.  Click the radio button for the second supplier in the grid.

    Step 25
  26. Click the Row button.

    Step 26
  27. Click the Quote Response Ent menu.

    Step 27
  28. Enter the desired information into the Response Date field. Enter "3/15/2010".

    Step 28
  29. Press [Tab].

    Step 29
  30. Enter the desired information into the Promised Delivery field. Enter "6/30/2010".

    Step 30
  31. We are going to do Price Breaks again.  Click the Row button.

    Step 31
  32. Click the Price Breaks menu.

    Step 32
  33. Enter the desired information into the Quantity field. Enter "1".

    Step 33
  34. Press [Tab].

    Step 34
  35. Enter the desired information into the Price field. Enter ".55".

    Step 35
  36. Press [Tab].

    Step 36
  37. Press [Tab].

    Step 37
  38. Enter the desired information into the Expire  Date field. Enter "9/1/2010".

    Step 38
  39. Click the OK button.

    Step 39
  40. Click the OK button.

    Step 40
  41. Click the radio button for the last supplier listed.

    Step 41
  42. Click the Row button.

    Step 42
  43. Click the Quote Response Ent menu.

    Step 43
  44. Enter the desired information into the Response Date field. Enter "3/15/2010".

    Step 44
  45. Press [Tab].

    Step 45
  46. Enter the desired information into the Promised Delivery field. Enter "5/30/2010".

    Step 46
  47. Click the Row button.

    Step 47
  48. Click the Price Breaks menu.

    Step 48
  49. Enter the desired information into the Quantity field. Enter "1".

    Step 49
  50. Press [Tab].

    Step 50
  51. Enter the desired information into the Price field. Enter ".62".

    Step 51
  52. Press [Tab].

    Step 52
  53. Press [Tab].

    Step 53
  54. Enter the desired information into the Expire  Date field. Enter "10/1/2010".

    Step 54
  55. Click the OK button.

    Step 55
  56. Click the OK button.

    Step 56
  57. After entering your bid responses click the Close button.

    Step 57

You have successfully completed this lesson.

Table of Contents  Start Topic