Entering Bid Responses (Z1) Lesson


In this lesson you will learn how to enter bid responses.


Steps:

  1. Click the State of Nebraska link.

    Step 1

  2. Click the Purchasing - Agencies link.

    Step 2

  3. Click the Quotation Requests - Agency link.

    Step 3

  4. Click the Service Quotation Request - Agency link.

    Step 4

  5. Click the Enter Bid Response (Z1) link.

    Step 5

  6. Enter the order number in the Order Number field (and order type if not defaulted), to minimize the search.  

     

    In this lesson enter "3188" into the Order Number field.

    Step 6

  7. Click the Find button.

    Step 7

  8. Choose the supplier you received a bid from by clicking their corresponding radio button in the grid.  

     

    In this lesson we will use the one which is already selected by default.

    Step 8

  9. Click the Row button.

    Step 9

  10. Click the Quote Response Ent menu.

    Step 10

  11. Enter the date the bid was received in the Response Date field. 

     

    Enter "3/15/2010" into the Response Date field.

    Step 11

  12. Press [Tab].

    Step 12

  13. Enter the date the supplier promised they could deliver or begin service in the Promised Delivery field. 

     

    In this lesson enter "7/1/2010" into the Promised Delivery field.

    Step 13

  14. Price Breaks must be used when ordering a different quantity than what was bid or if multiple awards are made.

     

    If Price Breaks are not required you would enter the bid by the supplier in the Unit Price field in the grid. 

     

    Then you would scroll over to the Expire Date field and complete it.  The date will default to the Required Response Date if it is not changed.  This should be changed to the contract/purchase order generation date. 

     

    In this lesson we are gonig to use Price Breaks.

    Step 14

  15. If more there is more than one line choose the line you are adding Price Breaks to by clicking the corresponding radio button in the grid. 

     

    In this lesson there is only one line and it is selected by default.

     

    Then click the Row button.

    Step 15

  16. Click the Price Breaks menu.

    Step 16

  17. Enter "1" into the Quantity field.

    Step 17

  18. Press [Tab].

    Step 18

  19. Populate the Price field with the total cost for "1 Quantity."  This is the bid the supplier submitted on their quotation response.  

     

    In this lesson enter ".49" into the Price field.

    Step 19

  20. Press [Tab].

    Step 20

  21. Press [Tab].

    Step 21

  22. The Expire Date field will default to the Required Response Date if it is not changed.  This should be changed to the contract/purchase order generation date.  

     

    In this lesson enter "7/31/2010" into the Expire Date field.

    Step 22

  23. Click the OK button.

    Step 23

  24. Click the OK button.

    Step 24

  25. Use these same procedures to enter additional bids you have received. 

     

    In this lesson we are gong to enter bids from all three suppliers.  Click the radio button for the second supplier in the grid.

    Step 25

  26. Click the Row button.

    Step 26

  27. Click the Quote Response Ent menu.

    Step 27

  28. Enter the desired information into the Response Date field. Enter "3/15/2010".

    Step 28

  29. Press [Tab].

    Step 29

  30. Enter the desired information into the Promised Delivery field. Enter "6/30/2010".

    Step 30

  31. We are going to do Price Breaks again.  Click the Row button.

    Step 31

  32. Click the Price Breaks menu.

    Step 32

  33. Enter the desired information into the Quantity field. Enter "1".

    Step 33

  34. Press [Tab].

    Step 34

  35. Enter the desired information into the Price field. Enter ".55".

    Step 35

  36. Press [Tab].

    Step 36

  37. Press [Tab].

    Step 37

  38. Enter the desired information into the Expire  Date field. Enter "9/1/2010".

    Step 38

  39. Click the OK button.

    Step 39

  40. Click the OK button.

    Step 40

  41. Click the radio button for the last supplier listed.

    Step 41

  42. Click the Row button.

    Step 42

  43. Click the Quote Response Ent menu.

    Step 43

  44. Enter the desired information into the Response Date field. Enter "3/15/2010".

    Step 44

  45. Press [Tab].

    Step 45

  46. Enter the desired information into the Promised Delivery field. Enter "5/30/2010".

    Step 46

  47. Click the Row button.

    Step 47

  48. Click the Price Breaks menu.

    Step 48

  49. Enter the desired information into the Quantity field. Enter "1".

    Step 49

  50. Press [Tab].

    Step 50

  51. Enter the desired information into the Price field. Enter ".62".

    Step 51

  52. Press [Tab].

    Step 52

  53. Press [Tab].

    Step 53

  54. Enter the desired information into the Expire  Date field. Enter "10/1/2010".

    Step 54

  55. Click the OK button.

    Step 55

  56. Click the OK button.

    Step 56

  57. After entering your bid responses click the Close button.

    Step 57

You have successfully completed this lesson.

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