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All purchases must be identified within a specific category in the system. AS Materiel Division, State Purchasing Bureau, uses this category to evaluate purchases of items across state agencies, boards, and commissions.


The Commodity Codes that are used are the National Institute of Governmental Purchasing (NIGP) codes. They consist of a 3-digit classification code and a 2-digit code that further defines the item being purchased. The Commodity Codes are in the system and available to end-users.


For non-stock purchases, the 5-digit commodity code should be entered in the Inventory Number field on each detail line in a purchasing document. Additionally, the first three digits should be entered in the 3-Digit NIGP field on each detail line. The last two digits should be entered in the NIGP Sub field on each detail line.


For stock purchases, the 11-digit commodity code (Item Number) should be entered in the Inventory Number field on each detail line in a purchasing document. Additionally, the first three digits should be entered in the 3-Digit NIGP field on each detail line. The last two digits should be entered in the NIGP Sub field on each detail line.

 

In addition to identifying NIGP codes, the Commodity Code Look-up can be used to identify contracts already established by AS Materiel Division – State Purchasing Bureau. If a contract exists for an item or service, a purchase order must be generated from that specific contract. The contract number is listed in the Search Text column and the contract expiration date appears in the User Date column.

 

For more information on a specific contract, navigate to the Contract Search on the AS Materiel Division - State Purchasing Bureau website. The Search Text column is numeric and upper case. (Example: 12345 OC)


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