Historical Payroll Register Report Lesson


In this lesson you will learn how to run the Historical Payroll Register Report.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Payroll link.

    Step 2
  3. Click the Payroll Reports link.

    Step 3
  4. Click the Historical Payroll Register link.

    Step 4
  5. Click the Data Selection option.

    Step 5
  6. Click the Submit button.

    Step 6
  7. Make appropriate changes to data selection.

     

    For example, you can narrow the report by a specific employee and home business unit.

    Step 7
  8. To narrow by a specific employee and Business Unit click the drop down arrow for the Left Operand column of the first blank row.

    Step 8
  9. Click the Address Number (F060116) (AN8) [BC] list item.

    Step 9
  10. Click the drop down arrow for the Comparison column.

    Step 10
  11. Click the is equal to list item.

    Step 11
  12. Click the drop down arrow for the Right Operand column.

    Step 12
  13. Click the Literal list item.

    Step 13
  14. In the Literal Value field enter the address book number of the employee you are narrowing the report by.   

     

    In this lesson enter "576979".

    Step 14
  15. Click the OK button.

    Step 15
  16. Click the drop down arrow for the Left Operand column on the next blank row.

    Step 16
  17. Click the Business Unit - Home (F06156) (HMCU) [BC] list item.

    Step 17
  18. Click the drop down arrow for the Comparison column.

    Step 18
  19. Click the is equal to list item.

    Step 19
  20. Click the drop down arrow for the Right Operand column.

    Step 20
  21. Click the Literal list item.

    Step 21
  22. In the Literal Value field enter your home business unit number.   

     

    In this lesson enter "65025009".

    Step 22
  23. Click the OK button.

    Step 23
  24. Click the OK button.

    Step 24
  25. Leave the Payroll Type field blank.

    Step 25
  26. Click in the Summary field.

    Step 26
  27. In the Summary Mode field enter the number for how you would like the report to run.

    0 - Detail by Check Control Number

    1 - Summary per Pay Period End Date

    2 - Summary per Month

    3 - Summary per Quarter

    4 - Summary per Year

    5 - Summary per Check Date  

     

    In this lesson use "5".

    Step 27
  28. If you use Summary Code 4 (Summary Per Year) the report will give the entire year totals regardless of what date range may be entered in Processing Options.  The only thing used from the Date Range is the year.

    Step 28
  29. You have two options when it comes to dates for this report.  You can enter the Payroll Tax Year or you can enter the Partial Year Date From and Thru range.

    Step 29
  30. If you use the Payroll Tax Year enter the two digit year.  For example, "07" for 2007.  

     

    In this lesson we will not use the Payroll Tax Year field.

    Step 30
  31. Click in the 4. Partial Year Date From (Required) field.

    Step 31
  32. If you decide to use the Partial Year Date From and Partial Year Date Thru fields enter the date range for which you want to run the report.  When entering the date use the mm/dd/yyyy format.

     

    The report will not run across calendar years.  If a date range including two different calendar years is entered, the report will give results only for the calendar year in the “Partial Date From” field.

    Step 32
  33. Enter "1/1/10" into the Partial Year Date From field.

    Step 33
  34. Click in the 5. Partial Year Date Thru (Required) field.

    Step 34
  35. Enter "3/31/09" into the Partial Year Date Thru field.

    Step 35
  36. Click the Print tab.

    Step 36
  37. Complete the following fields, if desired:

     

    Print Employee Tax ID on Report - leave blank to print the Employee Tax ID on report, or enter 1 to exclude

    Print Employer Paid DBAs and Taxes - enter the appropriate selection

    Print YTD Totals by Employee or HMCU/HMCO - leave blank to print YTD totals by Home Business Unit, or enter 1 to print YTD totals by Employee

    Sort Employees By - enter the appropriate selection

    Print Employee History - leave blank  

     

    In this lesson no changes will be made.

    Step 37
  38. Click the OK button.

    Step 38
  39. Click the OK button.

    Step 39

To view the report you will need to go to View Job Status.  For more information go to the Reports Lesson under the System Basics training guides.

 

You have successfully completed this lesson.

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