Agency Staffing Report Lesson


In this lesson you will learn the steps for running the Agency Staffing Report.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Inquiries & Reports link.

    Step 3
  4. Click the HR/Payroll Reports link.

    Step 4
  5. Click the Position Control Reports link.

    Step 5
  6. Click the Agency Staffing Report link.

    Step 6
  7. Select the appropriate version by clicking the check box next to it. 

     

    Version NIS0001 - Program - Subprogram Staffing

    Version NIS0002 - Business Unit Staffing

    Version NIS0004 - Agency Staffing by Division Section and Unit  

     

    For this lesson click the NIS0001 option.

    Step 7
  8. Click the Select button.

    Step 8
  9. Click the Data Selection option.

    Step 9
  10. Click the Submit button.

    Step 10
  11. You do not need to change the Data Selection fields unless you are are wanting to run the report for a specfic Job Code. 

     

    Click the OK button.

    Step 11
  12. Enter the fiscal year you would like to run the report for in the Fiscal Year field.  

     

    In this lesson fiscal year 9 is already in the Fiscal Year field.  For this lesson we are not going to change the fiscal year.

    Step 12
  13. Click in the Begin Agency Number field.

    Step 13
  14. Enter the agency for which you would like the report to run in the Begin Agency Number field.  

     

    Enter "065" into the Begin Agency Number field.

    Step 14
  15. Press [Tab].

    Step 15
  16. Enter the same agency number you entered in the Begin Agency Number field in the End Agency Number field.  

     

    Enter "065" into the End Agency Number field.

    Step 16
  17. If you want to run the report on a specific job code, enter the job code in the Begin Job Code field. 

     

    To run the report for all job codes for your agency leave this field blank.  

     

    In this lesson we will leave this field blank.

    Step 17
  18. Leave the End Job Code field blank if you left the Begin Job Code field blank. 

     

    If you entered a job code in the Begin Job Code field enter the same job code in the End Job Code field.    

     

    In this lesson we will leave this field blank.

    Step 18
  19. Click in the Select Report by field.

    Step 19
  20. Enter one of the following options in the Select Report by field:

     

    1. Agency, Program, Sub Program, Job Code

         - For Versions NIS0001 and NIS0002

     

    2. Agency, Division, Section, Unit, Job Code

         - For Version NIS0004

     

    3. Agency, Security Business Unit, Job Code  

     

    Enter "1" into the Select Report by field.

    Step 20
  21. Click the Display tab.

    Step 21
  22. In the Limit employees field enter "1" to limit employees to:

     

      Full Time Regular

      Part Time Regular

      Constitutional Officer

      Working Out of Class

      One Time Grant

     

    or leave this field blank to get all employees.  

     

    Enter "1" into the Limit employees  field.

    Step 22
  23. Press [Tab].

    Step 23
  24. In the Show Budget Amounts  field enter "1" to see Budget Amount, Budget Used, Budget Remaining, and Precent Remaining, or leave it blank if you do not want the Budget information to appear on the report.  

     

    Enter "1" into the Show Budget Amounts  field.

    Step 24
  25. Press [Tab].

    Step 25
  26. In the Show PSL field enter "1" to see PSL Allocated and PSL Used, or leave it blank if you do not want the PSL Allocated and PSL Used to appear on the report.  

     

    Enter "1" into the Show PSL field.

    Step 26
  27. Click the PGM/SUB tab.

    Step 27
  28. Enter the Progam Number in the Program Number field and Agency Subprogram in the Agency Subprogram field, or leave the fields blank for all programs and subprograms.  

     

    In this lesson we will leave the fields blank.

    Step 28
  29. Click the Div/Sec/Unit tab.

    Step 29
  30. You can complete the Division, Section, and Unit fields or you can leave them blank for all. 

     

    In this lesson we are going to leave them blank.

    Step 30
  31. Click the SBU tab.

    Step 31
  32. On the SBU tab enter the Security Business Unit range.  In the Begin Security Business Unit field enter the first Security Business Unit of the range.  

     

    Enter "S650000000" into the Begin Security Business Unit field.

    Step 32
  33. Press [Tab].

    Step 33
  34. In the End Security Business Unit field enter the last Security Business Unit of the range.  

     

    Enter "S659999999" into the End Security Business Unit field.

    Step 34
  35. When you are finished entering the information click the OK button.

    Step 35
  36. Click the OK button.

    Step 36

To view the report you will need to go to View Submitted Jobs.  For more information see the Reports Lesson under the System Basics work instructions.

 

You have successfully completed this lesson.

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