Submitting Leave Requests


In this lesson you will learn how to submit a leave request.


Steps:

  1. First you will need to navigate to GLA in the menus.

     

    Click the State of Nebraska link.

    Step 1
  2. Click the Self Service link.

    Step 2
  3. Click the GLA link.

    Step 3
  4. Click the Leave Planning and Request link.

    Step 4
  5. So submit a leave request click the Plan and Request Leave Time link.

    Step 5
  6. The first step is to select the type of leave you will be requesting.  To do so click the Leave Type drop down list.

    Step 6
  7. Select the leave type you are requesting.  

     

    For this lesson click the VACATION list item.

    Step 7
  8. You can leave an explanation or comment about your leave request in the Leave Explanation / Comments field.  This message will be displayed in the email sent to your manager.

    Step 8
  9. Click in the Leave Explantion / Comments field.

    Step 9
  10. Enter "I need some time off." into the Leave Explantion / Comments field.

    Step 10
  11. The current month will be displayed.  If you need a different month you can change it using the Month drop down list.  

     

    Click the Month list.

    Step 11
  12. Click the APRIL list item.

    Step 12
  13. The year field will default to the current year.  For most requests you probably will not need to change the year, however, there may be times you need to.  To change the year simply click in the year field and type the year of your leave request.  In this lesson we will not be changing the year.

    Step 13
  14. The Hours Per Day field will default to 8.00.  Do not change this here. You will have the option to change the hours of your request on the next screen.

    Step 14
  15. If you change the month or year you will need to click the Refresh Dates button to load the calendar.  Failure to do so will result in you requesting the incorrect dates.  

     

    Click the Refresh Dates button.

    Step 15
  16. To select your dates using the calendar simply click on the dates for which you are requesting leave. 

     

    Click the 1st.

    Step 16
  17. Click the 2nd.

    Step 17
  18. Click the 5th.

    Step 18
  19. Click the 6th.

    Step 19
  20. The color of the dates you select will change.  If you select a date by mistake simply click on it again to de-select it.

    Step 20
  21. Once you are finished selecting your dates click the Next button.

     

    Note: Clicking the Next button does not submit your leave request.  The next screen will allow you to review your request before submitting it.

    Step 21
  22. After clicking Next you will be able to review your request.  The following fields will be displayed:

     

      Leave Request Number

      Leave Type

      Approving Manager

      Leave Hours Available

      Current Leave Duration (this is the number of hours of your current request)

      Previous Leave Requested Not Yet Approved

      Predicted Ending Balance

      Previous Leave Requested and Approved

    Step 22
  23. The grid displays the current leave request you are submitting. 

     

    From this screen you can delete any date of the request as well as change the number of hours (Leave Duration) for a specific date.

     

    Note: You cannot change or add a date.  If you forgot to include a date you will need to submit another leave request for that date.  If you selected incorrect dates on the previous screen you should cancel the request by clicking the Cancel button and resubmit the request with the correct dates.

    Step 23
  24. To delete a date click the radio button of the date you would like to delete.

    Step 24
  25. Click the Delete button.

    Step 25
  26. A confirmation window will appear.  You will have to click OK or Cancel.  

     

    Click the OK button.

    Step 26
  27. The date deleted will no longer be displayed in the grid.

    Step 27
  28. You can change the duration for a leave request if you are requesting a partial day.  If you are requesting a partial day you enter the start time in the Begin Time field for that date, and the end time in the End Time field.  Then system will then calculate the hours the leave will be for. 

     

    Note: The times entered must be in military time.  

     

    Click the Begin Time (Military) object.

    Step 28
  29. Enter "800" into the Begin Time (Military) field.

    Step 29
  30. Press [Tab].

    Step 30
  31. Enter "1200" into the End Time (Military) field.

    Step 31
  32. Press [Tab].

    Step 32
  33. Notice the system calculated the duration of the leave.

    Step 33
  34. You can also enter or change your comments in the Leave Explanation / Comments field.  

     

    In this lesson we are not going to change these comments.

    Step 34
  35. Review your leave request one last time.  If everything looks correct click the Submit button.

    Step 35
  36. A confirmation window will pop up.

     

    Note: You can submit requests which will result in an insufficient leave balance.  If you do you will get a notice prior to the confirmation window.  Your manager will also be notified you have insufficient balances.

     

    Click the OK button.

    Step 36

After submitting your request an email will be sent to your manager informing them of your request.  Once they have approved or denied your request you will get an email informing you of their decision.

 

You have successfully completed this lesson.

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