Enter Daily Timecards using Current Transactions Filter Lesson

In this lesson you will learn the steps for entering daily timecards using the Current Transactions Filter.


  1. Click the State of Nebraska link.

    Step 1
  2. Click the Payroll link.

    Step 2
  3. Click the Payroll Processing link.

    Step 3
  4. Click the Time Maintenance link.

    Step 4
  5. Click the Current Transactions Filter link.

    Step 5
  6. On the Organization tab complete any of the following fields to narrow your search to employees who have shared organization information:


      Home Business Unit

      Home Company


      Security Business Unit

      Check Route Code  


    Enter "65025009" into the Home Business Unit field.

    Step 6
  7. Click the Category Codes tab.

    Step 7
  8. To narrow your search for employees you can use categories 1-20.  To do this click the appropriate tab (1-8, 9-16, or 17-20), and complete any Category code fields that apply.   


    In this lesson we are not going to use these fields.

    Step 8
  9. Click the Subledger tab.

    Step 9
  10. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:



      Subledger Type


    Note: Subledger will not be used in all Agencies.  


    In this lesson we are not using these fields.

    Step 10
  11. Click the Find button.

    Step 11
  12. Choose the first employee for whom you are entering time by clicking the check box next to their name.

    Step 12
  13. Click the Row button.

    Step 13
  14. Click the Daily menu.

    Step 14
  15. Complete any of the Category Code fields on the Category Codes tab to have the information supplied automatically to every timecard that you enter on this grid.  


    Click in the Cat 01 field.

    Step 15
  16. Enter "065" into the Cat 01 field.

    Step 16
  17. Click the Organization tab.

    Step 17
  18. Complete any of the fields on the Organization tab to have organization information populated automatically to every timecard entered on the grid. Complete these fields to track detailed information about a job site and to enter timecards by job or business unit.  


    Enter "65025009" into the Job Location field.

    Step 18
  19. Click in the Check Route Code field.

    Step 19
  20. Enter "1600050900" into the Check Route Code field.

    Step 20
  21. Click the Sub Ledger tab.

    Step 21
  22. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:



      Subledger Type


    Note: Subledger will not be used in all Agencies.

    Step 22
  23. Click in the Pay field.

    Step 23
  24. Complete the Pay field in the QBE line.  Use the Visual Assist tool if necessary.  


    Enter "1" into the Pay field.

    Step 24
  25. Click in the Week Start Date field.

    Step 25
  26. Enter the week start date in the Week Start Date field.  


    Enter "7/9/10" into the Week Start Date field.

    Step 26
  27. Click in the Mon field.

    Step 27
  28. Enter the number of hours worked for each day or complete the LS Amnt field.  


    Enter "8" into the Mon field.

    Step 28
  29. Click in the Tue field.

    Step 29
  30. Enter "8" into the Tue field.

    Step 30
  31. Click in the Wed field.

    Step 31
  32. Enter "8" into the Wed field.

    Step 32
  33. Note: If the timecard entered is for a lump sum amount and an additional timecard is needed, repeat steps of entering information in the tabs for the next row on the grid.

    Step 33
  34. Press the down arrow on your keyboard.

    Step 34
  35. Note: To override a DBA amount for the employee, choose the timecard and click Row, One Time Override.

    Step 35
  36. Click the OK button.


    The system automatically adds the time entry record when you click OK. You must click OK to save your time entry information before continuing to the next employee.

    Step 36
  37. Click the Cancel button.

    Step 37
  38. Click the Close button.

    Step 38

You have successfully completed this lesson.

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