Enter Per Pay Period Timecards for Individual Employees Using Employee Master Filter Lesson


Concept

In this lesson you will learn the steps for entering per period timecards for individual employees using the employee master filter.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Payroll link.

    Step 2
  3. Click the Payroll Processing link.

    Step 3
  4. Click the Time Maintenance link.

    Step 4
  5. Click the Employee Master Filter link.

    Step 5
  6. Click one of the following options:

     

      All Employees

      Employees With Timecards

      Employees Without Timecards  

     

    In this lesson we are going to use the All Employees option which is already selected by default.

    Step 6
  7. To narrow your search for employees you can use categories 1-20.  To do this click the appropriate tab (1-8, 9-16, or 17-20), and complete any Category code fields that apply.   

     

    In this lesson we are not going to use these fields.

    Step 7
  8. Click the Organization tab.

    Step 8
  9. Complete any of the following fields to narrow your search to employees who have shared organization information:

     

      Home Business Unit

      Home Company

      Supervisor

      Security Business Unit

      Check Route Code  

     

    Enter "65025009" into the Home Business Unit field.

    Step 9
  10. Click the Other tab.

    Step 10
  11. Complete any of the following fields to further narrow your search:

     

      Business Unit – Last Worked

      Benefit Group

      Job Code

      Pay Class(H/S/P)

      Pay Cycle Code  

     

    In this lesson we are not going to use any of these fields.

    Step 11
  12. After entering your search criteria click the Find button.

    Step 12
  13. Choose the first employee for whom you are entering time by clicking the check box next to their name.

    Step 13
  14. Click the Row button.

    Step 14
  15. Click the Line Detail menu.

    Step 15
  16. Complete any of the Category Code fields on the Category Codes tab to have the information supplied automatically to every timecard that you enter on this grid.  

     

    Click in the Cat 01 field.

    Step 16
  17. Enter "065" into the Cat 01 field.

    Step 17
  18. Click the Organization tab.

    Step 18
  19. Complete any of the fields on the Organization tab to have organization information populated automatically to every timecard entered on the grid. Complete these fields to track detailed information about a job site and to enter timecards by job or business unit.  

     

    Enter "65025009" into the Job Location field.

    Step 19
  20. Click in the Check Route Code field.

    Step 20
  21. Enter "1600050900" into the Check Route Code field.

    Step 21
  22. Click the Subledger tab.

    Step 22
  23. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:

     

      Subledger

      Subledger Type

     

    Note: Subledger will not be used in all Agencies.

    Step 23
  24. Click in the Date / Batch field.

    Step 24
  25. In the field field of the Date/Batch field in the header enter the pay period date.  Leave the second field blank.  

     

    Enter "7/14/09" into the Date / Batch field.

    Step 25
  26. Click in the Pay field.

    Step 26
  27. Complete the Pay field in the QBE line.  Use the Visual Assist toll if necessary.  

     

    Enter "1" into the Pay field.

    Step 27
  28. Click in the Hours field.

    Step 28
  29. Complete one of the following fields:

     

    Hours – If you are entering a timecard for hours worked

    Account Number – Override if necessary

    LSAmnt – If you are entering a timecard for a bonus or lump sum amount  

     

    Enter "8" into the Hours field.

    Step 29
  30. Note: If the timecard entered is for a lump sum amount and an additional timecard is needed, repeat the previous steps for the next row on the grid.

    Step 30
  31. Move the cursor to the next line on the grid by pressing the keyboard down arrow.

    Step 31
  32. Note: To override a DBA amount for the employee, choose the timecard and click Row, One Time Override.

     

    Note: To copy labor distribution instructions, click Form, Copy Labor Instructions

     

    The labor distribution instructions appear. If necessary, make changes to any of the fields as needed for this entry.  

     

    In this lesson we are not taking these steps.

    Step 32
  33. Click the OK button.

     

    Note: The system automatically adds the time entry record when you click OK. You must click OK to save your time entry information before continuing to the next employee.

    Step 33
  34. Click the Cancel button.

    Step 34
  35. Click the Close button.

    Step 35

You have successfully completed this lesson.

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