In this lesson you will learn the steps for entering timecards for Time Sheet Groups using the Employee Master Filter.
Click the State of Nebraska link.Step 1
Click the Payroll link.Step 2
Click the Payroll Processing link.Step 3
Click the Time Maintenance link.Step 4
Click the Employee Master Filter link.Step 5
Click one of the following options:
Employees With Timecards
Employees Without Timecards
In this lesson we are going to use the All Employees option which is already selected by default.Step 6
To narrow your search for employees you can use categories 1-20. To do this click the appropriate tab (1-8, 9-16, or 17-20), and complete any Category code fields that apply.
In this lesson we are not going to use these fields.Step 7
Click the Organization tab.Step 8
Complete any of the following fields to narrow your search to employees who have shared organization information:
Home Business Unit
Security Business Unit
Check Route Code
Enter "65025009" into the Home Business Unit field.Step 9
Click the Other tab.Step 10
Complete any of the following fields to further narrow your search:
Business Unit – Last Worked
Pay Cycle Code
In this lesson we are not going to use any of these fields.Step 11
After entering your search criteria click the Find button.Step 12
Click the Form button.Step 13
Click the Time Sheet All menu.Step 14
In the field field of the Date/Batch field enter the pay period date. Leave the second field blank.
Enter "7/5/10" into the Date/Batch field.Step 15
Complete any of the Category Code fields on the Category Codes tab to have the information supplied automatically to every timecard that you enter on this grid.
Click in the Cat 01 field.Step 16
Enter "065" into the Cat 01 field.Step 17
Click the Organization tab.Step 18
Complete any of the fields on the Organization tab to have organization information populated automatically to every timecard entered on the grid. Complete these fields to track detailed information about a job site and to enter timecards by job or business unit.
Enter "65025009" into the Job Location field.Step 19
Click in the Check Route Code field.Step 20
Enter "1600050900" into the Check Route Code field.Step 21
Click the Subledger tab.Step 22
Complete any of the following fields to have an account number automatically appear on every timecard that you enter:
Note: Subledger will not be used in all Agencies.Step 23
Click the Pay Info tab.Step 24
Complete any of the following fields to have pay information supplied automatically on every timecard entered:
Lump Sum Amount
Enter "1" into the Pay field.Step 25
Click in the Hours field.Step 26
Enter "8" into the Hours field.Step 27
Click the Populate Grid With Employees button.Step 28
The grid is populated with the selected empoyees and the data selected in the previous steps.
Note: If only one employee is in the grid the line will only populate with the employee's name and address book number. If this is the case click in the Employee Number field.Step 29
To get the last row to populate click the down arrow on your keyboard.Step 30
Complete the following fields on the grid if necessary:
Pay – PDBA code, ie; 1 – Regular Time, 70 Overtime at 1.5x, 30 – Vacation.
Account Number – GL labor account. The Account Number will be supplied by the Automatic Accounting Instructions (AAI), based on the Pay Type and Home Business Unit.
Note: The following fields can also be completed or overridden if necessary:
Ovr/Rt – Override/Rate
In this lesson we are not making any changes to these fields.Step 31
Note: Notice the total hours for this batch is calculated and populated in the Hours field in the header.
Repeat these steps fore each time card.Step 32
When you are finished click the OK button.Step 33
Click the Close button.Step 34
You have successfully completed this lesson.
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