Pay Types, Deductions, Benefits, and Accruals (PDBAs) are set up in the system to automate the process of paying compensation, subtracting money from an employee’s paycheck, calculating employee benefits, and tracking accruals when you run a payroll cycle.


Central Administration sets up pay types to categorize various employee earnings and to direct labor to different accounts in the general ledger. Up to 999 different pay types can be defined, using the range of numbers 001 to 999. For example, most companies need to set up different pay types for holiday, sick, and vacation pay or for personal leave pay.
Setting up pay types also allows the following:

Deductions represent amounts withheld from an employee's earnings.


Benefits represent a State paid benefit. Benefits can be cash or non-cash, taxable or nontaxable. Benefit information can be passed to the general ledger to track burden.


Accruals represent a number of paid hours (ie: vacation and sick leave) that the State funds as additional employee compensation. Usually, an employee accrues a certain number of hours per pay period.


Enter Deductions, Benefits and Accrual instructions to assign DBAs to Employees. After DBAs are assigned, the system calculates them during the payroll cycle in the following search sequence:

Note: The following graphic illustrates the order that you use to set up DBAs and the order that the system uses to process DBAs. 




You enter DBA instructions at the employee level to define and maintain a DBA unique to an individual employee. A DBA assigned at the employee level overrides DBA amounts or rates that are defined at the group or DBA setup level, unless the DBA is a table method DBA. 






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