Add A Grant Lesson


In this lesson you will learn how to add a grant.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Grants & Projects link.

    Step 2
  3. Click the Organizational Structure link.

    Step 3
  4. Click the Business Units link.

    Step 4
  5. Click the Add Business Units link.

    Step 5
  6. Click the Add button.

    Step 6
  7. Enter the new business unit numbet into the Business Unit field.

     

    Warning: If you attempt to add a BU number that already exists, you will be notified of the error by a red background in the Business Unit field.

     

    Note: This is a required field. The first two digits represent the agency and the last six are used at agency discretion to fit into security groups, to make the BU more user-friendly, or to otherwise assist the agency in organizing BUs. This field should be numeric values only.  

     

    For this lesson enter "65123456".

    Step 7
  8. Press [Tab].

    Step 8
  9. Enter the title or purpose of the business unit, grant, or project into the Description field. 

     

    For this lesson enter "Training Example".

    Step 9
  10. Parent BU - optional, if you wish to tie this BU to others through a Parent/Child relationship.  

     

    For this lesson we are not going to use this field.

    Step 10
  11. Click in the Fund field.

    Step 11
  12. Enter a five-digit number representing the source of funding into the Fund field. 

     

    For this lesson enter "10000".

    Step 12
  13. Press [Tab].

    Step 13
  14. Step 14
  15. Type Business Unit – a two letter code characterizing the source of funding, use visual assist if needed.  

     

    In this lesson we will use the visual assist tool.  Click the visual assist button.

    Step 15
  16. Click the AB option.

    Step 16
  17. Click the Select button.

    Step 17
  18. Click the More Detail tab.

    Step 18
  19. Complete the following fields as needed:

     

    Description 2, 3, and 4 - complete if additional description is required. This is generally completed for 309 projects.

     

    Grant/Project Type - use the visual assist to find the appropriate code.

     

    Note: If this is a Grant business unit, and you entered GX or GY in the Type BU field on the Revise BU tab, State Accounting requires you to complete the Grant Number field on the More Detail tab.

     

    Complete any additional fields as required by your agency. 

     

    In this lesson we will not complete any of these fields. 

    Step 19
  20. Click the Cat Codes 1-20 tab.

    Step 20
  21. Complete any the following fields as needed:

     

    Agency Number - enter 3-digit agency number

     

    Program Number - enter valid 3-digit program number

     

    Agency Subprogram - 3-digit number, enter 000 (three zeros) if none.

     

    Agency Division - 3-digit, enter 000 (three zeros) if none.

     

    Complete any additional fields as required by your agency.  

     

    In this lesson we will not complete any of these fields. 

    Step 21
  22. Click the Cat Codes 21-40 tab.

    Step 22
  23. Complete any fields as required by your agency. 

     

    If this is a Grant business unit, and you entered GX or GY in the Type BU field on the Revise BU tab, State Accounting requires you to complete the CFDA field on the Cat Codes 21-40 tab. If CFDA number is not assigned, please contact State Accounting via the Mail-in Database links on the State Accounting website. Navigate to the following website (http://www.das.state.ne.us/accounting/nis/contacts.htm) and click Business Units email link.

    Step 23
  24. Click the OK button.

    Step 24
  25. Click the Cancel button.

    Step 25
  26. Click in the Business Unit field.

    Step 26
  27. Type the new BU number in the Business Unit field on the QBE line.  

     

    For this lesson enter "65123456" into the Business Unit field.

    Step 27
  28. Click the Find button.

    Step 28
  29. You will see the new business unit has been added. 

    Step 29
  30. Click the Close button.

    Step 30

All Business Units must be submitted to State Accounting for review. (Submit business units to State Accounting via the Mail-in Database links on the State Accounting website. Navigate to the following website (http://www.das.state.ne.us/accounting/nis/contacts.htm) and click Business Units email link.  State Accounting will review, and change the posting edit code to Y(es), or K, therefore activating the Business Unit.

 

You have successfully completed this lesson.

Table of Contents  Start Topic