General Journal for 'O' Batches Lesson

In this lesson you will learn how to run the General Journal for 'O' Batches Report.


There are two menu paths for the General Journal for 'O' Batches Report.  This lesson shows the Accounting menu path.


Accounting > Manage Journal Entry > JE Review/Approve/Post > General Journal for 'O' Batches




Purchasing - Agencies > Batch Processing > Receipt Processing > General Journal for 'O' Batches


  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounting link.

    Step 2
  3. Click the Manage Journal Entry link.

    Step 3
  4. Click the JE Review/Approve/Post link.

    Step 4
  5. Click the General Journal for 'O' Batches link.

    Step 5
  6. Select the version you would like to run. 


    NIS0001 – Batch Sequence - primary sequence is by Batch Number, followed by Batch Date


    NIS0002 – Supplier Sequence - Primary Sequence is by Address Number, followed by Batch Number


    NIS0003 – Batch Sequence with Document Subtotal - Primary Sequence is by Batch Number, followed by Batch Date  


    For this lesson click the NIS0001 option.

    Step 6
  7. Click the Select button.

    Step 7
  8. Click the Data Selection option.

    Step 8
  9. Click the Submit button.

    Step 9
  10. Note: Do not make any changes to the first row.

    Step 10
  11. Click the drop down list of the Right Operand column for the Batch Number row.

    Step 11
  12. Click the Literal list item.

    Step 12
  13. Enter the batch number into the Literal Value field. Enter  "65431".

    Step 13
  14. Click the OK button.

    Step 14
  15. Note: If running version NIS0002 (Supplier Sequence), complete the following fields on the next blank row to narrow report by specific supplier, if desired:


    Left Operand – Address Number (F0911)(AN8)[BC] or Address Number (F43121)(AN8)[BC]


    Comparison – is equal to


    Right Operand – enter Supplier address book number

    Step 15
  16. Note:  To run report by Business Unit, complete the following fields on the next blank row:


    Left Operand – Business Unit (F0911)(MCU)[BC]


    Comparison – is equal to


    Right Operand – enter a business unit, or click on the Range of Values tab and enter a business unit range


    Warning: Do not use the Agency/Division data selection option.

    Step 16
  17. Click the OK button.

    Step 17
  18. In the Document Break (Y/N) field, enter Y to enter a page break at each new document number on the printed report. Enter N to run report without page breaks.  


    In this lesson we will leave it as "Y"

    Step 18
  19. Click the OK button.

    Step 19
  20. Click the OK button.

    Step 20
  21. Click the Close button.

    Step 21

To view the report you will need to go to View Job Status.  For more information go to the Reports Lesson under the System Basics training guides.


You have successfully completed this lesson.

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