In this lesson you will learn how to run the General Journal for 'O' Batches Report.
There are two menu paths for the General Journal for 'O' Batches Report. This lesson shows the Accounting menu path.
Accounting > Manage Journal Entry > JE Review/Approve/Post > General Journal for 'O' Batches
Purchasing - Agencies > Batch Processing > Receipt Processing > General Journal for 'O' Batches
Click the State of Nebraska link.Step 1
Click the Accounting link.Step 2
Click the Manage Journal Entry link.Step 3
Click the JE Review/Approve/Post link.Step 4
Click the General Journal for 'O' Batches link.Step 5
Select the version you would like to run.
NIS0001 – Batch Sequence - primary sequence is by Batch Number, followed by Batch Date
NIS0002 – Supplier Sequence - Primary Sequence is by Address Number, followed by Batch Number
NIS0003 – Batch Sequence with Document Subtotal - Primary Sequence is by Batch Number, followed by Batch Date
For this lesson click the NIS0001 option.Step 6
Click the Select button.Step 7
Click the Data Selection option.Step 8
Click the Submit button.Step 9
Note: Do not make any changes to the first row.Step 10
Click the drop down list of the Right Operand column for the Batch Number row.Step 11
Click the Literal list item.Step 12
Enter the batch number into the Literal Value field. Enter "65431".Step 13
Click the OK button.Step 14
Note: If running version NIS0002 (Supplier Sequence), complete the following fields on the next blank row to narrow report by specific supplier, if desired:
Left Operand – Address Number (F0911)(AN8)[BC] or Address Number (F43121)(AN8)[BC]
Comparison – is equal to
Right Operand – enter Supplier address book numberStep 15
Note: To run report by Business Unit, complete the following fields on the next blank row:
Left Operand – Business Unit (F0911)(MCU)[BC]
Comparison – is equal to
Right Operand – enter a business unit, or click on the Range of Values tab and enter a business unit range
Warning: Do not use the Agency/Division data selection option.Step 16
Click the OK button.Step 17
In the Document Break (Y/N) field, enter Y to enter a page break at each new document number on the printed report. Enter N to run report without page breaks.
In this lesson we will leave it as "Y"Step 18
Click the OK button.Step 19
Click the OK button.Step 20
Click the Close button.Step 21
To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics training guides.
You have successfully completed this lesson.
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