G/L Account Detail - Monthly Report Lesson

In this lesson you will the steps for running the G/L Account Detail - Monthly Report.

Navigation:  There are multiple menu paths for this report.  This lesson uses the Accounting  menu path.

State of Nebraska > Accounting  > Inquiries & Reports > Accounting Reports > General Ledger Reports > G/L Account Detail – Monthly

or

State of Nebraska > Grants & Projects > Inquiries & Reports > Grants & Projects Reports > Grants Reports > G/L Account Detail – Monthly

Steps:

1. Click the  State of Nebraska link.

   Step 1

2. Click the Accounting  link.

   Step 2

3. Click the Inquiries & Reports link.

   Step 3

4. Click the Accounting Reports link.

   Step 4

5. Click the General Ledger Reports link.

   Step 5

6. Click the G/L Account Detail - Monthly link.

   Step 6

7. There are two versions of this report.

    

   Version NIS0001 -

   In the data selection of this version the Object Accounts are preset with "486500-961000", and the Business Unit preset is blank.

   Step 7

8. Version NIS0003 -

   In the data selection of this version the Object Accounts and Business Unit fields are preset to "Blank". 

    

   Use this version for more flexibility if you are not doing data selection related to Grants or Construction type projects.

   Step 8

9. Click the NIS0001 Version option.

   Step 9

10. Click the Select button.

    Step 10

11. Click the Data Selection option.

    Step 11

12. Click the Submit button.

    Step 12

13. To enter a specific Business Unit click the Right Operand list of the last row (Business Unit).

    Step 13

14. Click the Literal list item.

    Step 14

15. Enter the Business Unit you want to run the report for in the Literal Value: field. 

     

    For this lesson enter "65025009" into the Literal Value: field.

    Step 15

16. Click the OK button.

    Step 16

17. Click the OK button.

    Step 17

18. Enter the fiscal year in the Fiscal Year field for which you want to run the report.  

     

    In this lesson we will leave it as "8".

    Step 18

19. Enter the period number in the Period Number - General Ledger field for which you want to run the report.  

     

    In this lesson we will leave it as "6".

    Step 19

20. Click in the Show Grant totals field.

    Step 20

21. In the Show Grant totals field enter "Y" to show grant totals or "N" not to show grant totals.  

     

    Enter "Y" into the Show Grant totals field.

    Step 21

22. Press [Tab].

    Step 22

23. In the Include Unposted field enter "Y" to include unposted or "N" not to include unposted.   

     

    Enter Y" into the Include Unposted field.

    Step 23

24. Press [Tab].

    Step 24

25. In the Show Invoice Number or Batch field enter "I" to show Invoice Number on the report or "B" to show the Batch on the report. 

     

    Note: If left blank the Invoice Number will default.  

     

    For this lesson enter "B" into the Show Invoice Number or Batch field.

    Step 25

26. Click the OK button.

    Step 26

27. Click the OK button.

    Step 27

28. Click the Close button.

    Step 28

To view the report you will need to go to View Job Status.  For more information go to the Reports Lesson under the System Basics Training Guides.

You have successfully completed this lesson.

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