Enter an Interfund Journal Entry Lesson


In this lesson you will learn how to enter an interfund journal entry.

 

If you enter an interfund (intercompany) journal entry where the Fund associated with the primary entry's business unit is different from the offset's business unit, the system creates a corresponding offset document for the cross-fund transaction with a document type of AE (automatic entry).


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounting link.

    Step 2
  3. Click the Manage Journal Entry link.

    Step 3
  4. Click the Enter Manual Journal Entries link.

    Step 4
  5. Click the Journal Entries with Debit/Credit Format link.

    Step 5
  6. Click in the G/L Date field.

    Step 6
  7. Enter the date of the entry into the G/L Date field or leave blank to default to today's date.  Enter "12/14/09".  

     

    Note: The G/L Date must be a date in the period this document will post. If your agency's processing cycle (prepare – approve – post) takes 3 days, then 3 days before the end of the month, begin using the next month's date.

    Step 7
  8. Press [Tab].

    Step 8
  9. Enter an explanation in the Explanation field. Enter "TRAINING EXAMPLE".

    Step 9
  10. Click in the Account Number field.

    Step 10
  11. Enter the account number into the Account Number field. Enter "65025009.531100".  

     

    Note: The Business Unit portion of each account number should differ, and the business units should belong to different funds in order to create an interfund journal entry.

    Step 11
  12. Press [Tab].

    Step 12
  13. Enter the amount into the Debit Amount field. Enter "100".

    Step 13
  14. Click the Account Number field for the second row.  Complete additional lines as needed.

    Step 14
  15. Enter "33010002.531100" into the Account Number field.

    Step 15
  16. Press [Tab].

    Step 16
  17. Press [Tab].

    Step 17
  18. Enter "100" into the Credit Amount field.

    Step 18
  19. Press the down arrow on your keyboard.

    Step 19
  20. When you are finished click the OK button.

     

    Note: Make sure the Remaining Amount field is blank.

    Step 20
  21. Write down the Previous Document Number and Batch Number for approval and posting.

    Step 21
  22. Enter additional documents if needed by repeating the previous steps.

     

    When finished click the Cancel button.

    Step 22
  23. Click the Close button.

    Step 23

You have successfully completed this lesson.

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