In this lesson you will learn how to enter a journal entry with a subledger.
Use Subledger and Subledger Type fields to associate a transaction with a particular entity, such as an Address Book number. For example, use a Subledger with an entry for travel expenses that need to be traced to the employee who spent the money.
Click the State of Nebraska link.Step 1
Click the Accounting link.Step 2
Click the Manage Journal Entry link.Step 3
Click the Enter Manual Journal Entries link.Step 4
Click the Journal Entries with Debit/Credit Format link.Step 5
Click the Add button.Step 6
Click in the G/L Date field.Step 7
In the G/L Date field enter the date of the journal entry or leave blank to default to today's date. Enter "12/14/09".
Note: The G/L Date must be a date in the period this document will post. If your agency's processing cycle (prepare – approve – post) takes 3 days, then 3 days before the end of the month, begin using the next month's date.Step 8
Click in the Explanation field.Step 9
Enter the explantion in the Explanation field. Enter "TRAINING EXAMPLE".Step 10
Click in the Account Number field.Step 11
Enter the account number into the Account Number field. Enter "65025009.531100".Step 12
Press [Tab].Step 13
Enter the debit or credit dollar amount, as needed in the Debit Amount or Credit Amount field.
Warning: Do not enter debit and credit amounts on the same line.
Enter "100" into the Debit Amount field.Step 14
Click in the Subledger Type field.Step 15
Enter the desired information into the Subledger Type field. Use the visual assist tool if necessary. Enter "S".Step 16
Press [Tab].Step 17
Enter a valid value for the subledger type into the Subledger field. Enter "33CAFE00".Step 18
Click the Account Number field for the second row. Complete additional lines as needed.Step 19
Enter "65025009.533900" into the Account Number field.Step 20
Press [Tab].Step 21
Press [Tab].Step 22
Enter "100" into the Credit Amount field.Step 23
Press [Tab].Step 24
Enter "S" into the Subledger Type field.Step 25
Press [Tab].Step 26
Click and Enter "33CAFE00" into the Subledger field.Step 27
Press the down arrow on your keyboard.Step 28
When you are finished click the OK button.
Note: Make sure the Remaining Amount field is blank.Step 29
Write down the Previous Document Number and Batch Number for approval and posting.Step 30
Enter additional documents if needed by repeating the previous steps.
When finished click the Cancel button.Step 31
Click the Close button.Step 32
You have successfull completed this lesson.
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