Enter a Journal Entry with a Subledger Lesson

In this lesson you will learn how to enter a journal entry with a subledger.


Use Subledger and Subledger Type fields to associate a transaction with a particular entity, such as an Address Book number. For example, use a Subledger with an entry for travel expenses that need to be traced to the employee who spent the money.


  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounting link.

    Step 2
  3. Click the Manage Journal Entry link.

    Step 3
  4. Click the Enter Manual Journal Entries link.

    Step 4
  5. Click the Journal Entries with Debit/Credit Format link.

    Step 5
  6. Click the Add button.

    Step 6
  7. Click in the G/L Date field.

    Step 7
  8. In the G/L Date field enter the date of the journal entry or leave blank to default to today's date. Enter "12/14/09".  


    Note: The G/L Date must be a date in the period this document will post. If your agency's processing cycle (prepare – approve – post) takes 3 days, then 3 days before the end of the month, begin using the next month's date.

    Step 8
  9. Click in the Explanation field.

    Step 9
  10. Enter the explantion in the Explanation field. Enter "TRAINING EXAMPLE".

    Step 10
  11. Click in the Account Number field.

    Step 11
  12. Enter the account number into the Account Number field. Enter "65025009.531100".

    Step 12
  13. Press [Tab].

    Step 13
  14. Enter the debit or credit dollar amount, as needed in the Debit Amount or Credit Amount field.


    Warning: Do not enter debit and credit amounts on the same line.  


    Enter "100" into the Debit Amount field.

    Step 14
  15. Click in the Subledger Type field.

    Step 15
  16. Enter the desired information into the Subledger Type field.  Use the visual assist tool if necessary.  Enter "S".

    Step 16
  17. Press [Tab].

    Step 17
  18. Enter a valid value for the subledger type into the Subledger field. Enter "33CAFE00".

    Step 18
  19. Click the Account Number field for the second row.  Complete additional lines as needed.

    Step 19
  20. Enter "65025009.533900" into the Account Number field.

    Step 20
  21. Press [Tab].

    Step 21
  22. Press [Tab].

    Step 22
  23. Enter "100" into the Credit Amount field.

    Step 23
  24. Press [Tab].

    Step 24
  25. Enter "S" into the Subledger Type field.

    Step 25
  26. Press [Tab].

    Step 26
  27.  Click and Enter "33CAFE00" into the Subledger field.

    Step 27
  28. Press the down arrow on your keyboard.

    Step 28
  29. When you are finished click the OK button.


    Note: Make sure the Remaining Amount field is blank.

    Step 29
  30. Write down the Previous Document Number and Batch Number for approval and posting.

    Step 30
  31. Enter additional documents if needed by repeating the previous steps.


    When finished click the Cancel button.

    Step 31
  32. Click the Close button.

    Step 32

You have successfull completed this lesson.

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