In this lesson you will learn how to enter a capital outlay and related expenditure.
A capital outlay journal entry is created when the object portion of the Account Number is 58XX00 (where XX = Item Code).
Click the State of Nebraska link.Step 1
Click the Accounting link.Step 2
Click the Manage Journal Entry link.Step 3
Click the Enter Manual Journal Entries link.Step 4
Click the Journal Entries with Debit/Credit Format link.Step 5
Click the Add button.Step 6
Click in the G/L Date field.Step 7
Enter the date of the entry into the G/L Date field or leave blank to default to today's date. Enter "12/15/09".
Note: The G/L Date must be a date in the period this document will post. If your agency's processing cycle (prepare – approve – post) takes 3 days, then 3 days before the end of the month, begin using the next month's date.Step 8
Press [Tab].Step 9
Enter an explanation in the Explanation field. Enter "TRAINING ENTRY".Step 10
Click in the Account Number field.Step 11
Enter the account number into the Account Number field. Enter "33000121.865100".Step 12
Press [Tab].Step 13
Enter the debit or credit dollar amount, as needed in the Debit Amount or Credit Amount field.
Warning: Do not enter debit and credit amounts on the same line.
Enter "100" into the Debit Amount field.Step 14
Scroll to the right to the Tag Number field.
Click the scroll bar to scroll to the right.Step 15
Click in the Tag Number field.Step 16
Enter tag number into the Tag Number field. Use the visual assist tool if necessary.
Enter "33A17379".Step 17
Complete additional lines as necessary.
Click the scroll bar to scroll back to the left.Step 18
Click in the Account Number field for the next row.Step 19
Enter "65025009.865100"n into the Account Number field.Step 20
Press [Tab].Step 21
Press [Tab].Step 22
Enter "100" into the Credit Amount field.Step 23
Click the scroll bar to scroll to the right.Step 24
Click in the Tag Number field.Step 25
Enter "33A17379" into the Tag Number field.Step 26
Press the down arrow on your key board.Step 27
When you are finished click the OK button.
Note: Make sure the Remaining Amount field is blank.Step 28
Write down the Previous Document Number and Batch Number for approval and posting.Step 29
Enter additional documents if needed by repeating the previous steps.
When finished click the Cancel button.Step 30
Click the Close button.Step 31
You have successfully completed this lesson.
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