Enter a Capital Outlay and Related Expenditure Lesson

In this lesson you will learn how to enter a capital outlay and related expenditure.

A capital outlay journal entry is created when the object portion of the Account Number is 58XX00 (where XX = Item Code).

Steps:

1. Click the State of Nebraska link.

   Step 1

2. Click the Accounting link.

   Step 2

3. Click the Manage Journal Entry link.

   Step 3

4. Click the Enter Manual Journal Entries link.

   Step 4

5. Click the Journal Entries with Debit/Credit Format link.

   Step 5

6. Click the Add button.

   Step 6

7. Click in the G/L Date field.

   Step 7

8. Enter the date of the entry into the G/L Date field or leave blank to default to today's date.  Enter "12/15/09".  

    

   Note: The G/L Date must be a date in the period this document will post. If your agency's processing cycle (prepare – approve – post) takes 3 days, then 3 days before the end of the month, begin using the next month's date.

   Step 8

9. Press [Tab].

   Step 9

10. Enter an explanation in the Explanation field. Enter "TRAINING ENTRY".

    Step 10

11. Click in the Account Number field.

    Step 11

12. Enter the account number into the Account Number field. Enter "33000121.865100".

    Step 12

13. Press [Tab].

    Step 13

14. Enter the debit or credit dollar amount, as needed in the Debit Amount or Credit Amount field.

     

    Warning: Do not enter debit and credit amounts on the same line.  

     

    Enter "100" into the Debit Amount field.

    Step 14

15. Scroll to the right to the Tag Number field.  

     

    Click the scroll bar to scroll to the right.

    Step 15

16. Click in the Tag Number field.

    Step 16

17. Enter tag number into the Tag Number field.  Use the visual assist tool if necessary.   

     

     Enter "33A17379".

    Step 17

18. Complete additional lines as necessary.  

     

    Click the scroll bar to scroll back to the left.

    Step 18

19. Click in the Account Number field for the next row.

    Step 19

20. Enter "65025009.865100"n into the Account Number field.

    Step 20

21. Press [Tab].

    Step 21

22. Press [Tab].

    Step 22

23. Enter "100" into the Credit Amount field.

    Step 23

24. Click the scroll bar to scroll to the right.

    Step 24

25. Click in the Tag Number field.

    Step 25

26. Enter "33A17379" into the Tag Number field.

    Step 26

27. Press the down arrow on your key board.

    Step 27

28. When you are finished click the OK button.

     

    Note: Make sure the Remaining Amount field is blank.

    Step 28

29. Write down the Previous Document Number and Batch Number for approval and posting.

    Step 29

30. Enter additional documents if needed by repeating the previous steps.

     

    When finished click the Cancel button.

    Step 30

31. Click the Close button.

    Step 31

You have successfully completed this lesson.

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