Enter a Capital Outlay and Related Expenditure Lesson

In this lesson you will learn how to enter a capital outlay and related expenditure.


A capital outlay journal entry is created when the object portion of the Account Number is 58XX00 (where XX = Item Code).


  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounting link.

    Step 2
  3. Click the Manage Journal Entry link.

    Step 3
  4. Click the Enter Manual Journal Entries link.

    Step 4
  5. Click the Journal Entries with Debit/Credit Format link.

    Step 5
  6. Click the Add button.

    Step 6
  7. Click in the G/L Date field.

    Step 7
  8. Enter the date of the entry into the G/L Date field or leave blank to default to today's date.  Enter "12/15/09".  


    Note: The G/L Date must be a date in the period this document will post. If your agency's processing cycle (prepare – approve – post) takes 3 days, then 3 days before the end of the month, begin using the next month's date.

    Step 8
  9. Press [Tab].

    Step 9
  10. Enter an explanation in the Explanation field. Enter "TRAINING ENTRY".

    Step 10
  11. Click in the Account Number field.

    Step 11
  12. Enter the account number into the Account Number field. Enter "33000121.865100".

    Step 12
  13. Press [Tab].

    Step 13
  14. Enter the debit or credit dollar amount, as needed in the Debit Amount or Credit Amount field.


    Warning: Do not enter debit and credit amounts on the same line.  


    Enter "100" into the Debit Amount field.

    Step 14
  15. Scroll to the right to the Tag Number field.  


    Click the scroll bar to scroll to the right.

    Step 15
  16. Click in the Tag Number field.

    Step 16
  17. Enter tag number into the Tag Number field.  Use the visual assist tool if necessary.   


     Enter "33A17379".

    Step 17
  18. Complete additional lines as necessary.  


    Click the scroll bar to scroll back to the left.

    Step 18
  19. Click in the Account Number field for the next row.

    Step 19
  20. Enter "65025009.865100"n into the Account Number field.

    Step 20
  21. Press [Tab].

    Step 21
  22. Press [Tab].

    Step 22
  23. Enter "100" into the Credit Amount field.

    Step 23
  24. Click the scroll bar to scroll to the right.

    Step 24
  25. Click in the Tag Number field.

    Step 25
  26. Enter "33A17379" into the Tag Number field.

    Step 26
  27. Press the down arrow on your key board.

    Step 27
  28. When you are finished click the OK button.


    Note: Make sure the Remaining Amount field is blank.

    Step 28
  29. Write down the Previous Document Number and Batch Number for approval and posting.

    Step 29
  30. Enter additional documents if needed by repeating the previous steps.


    When finished click the Cancel button.

    Step 30
  31. Click the Close button.

    Step 31

You have successfully completed this lesson.

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