Review Scanned Fixed Assets



Steps:

  1. When the end user uploads scanned data to EnterpriseOne through the PROCESS AUDIT TRANS function on the barcode scanner. The scanning transactions are tracked in EnterpriseOne.

     

    End users can review the transactions in EnterpriseOne.  Some F/A Scanning History  transactions can be updated in EnterpriseOne.

    Step 1
  2. TRANSACTION TYPE:

     

    o SCANNED:  Cannot be updated - View Only

    o ALIEN:  Comments field can be updated with information

    o MISSING TAG:  Tag Number, Serial/VIN Number, and Comments fields can be updated; transaction record can be Deleted

    o VERIFIED: Cannot be updated - View Only

    Step 2
  3. Click the State of Nebraska link.

    Step 3
  4. Click the Fixed Assets link.

    Step 4
  5. Click the Fixed Assets - Barcoding link.

    Step 5
  6. Click the F/A Scanning History - View Only link.

    Step 6
  7. Click the Find button.

    Step 7
  8. Click the View Scanned Items Only (S) option.

    Step 8
  9. For the SCANNED (S) transactions, the Asset Master Information  reflects the following data based on entry during barcode scanning:

     

    o Location 1

    o Location 2

    o Location 3

    o Serial Number/VIN

    Step 9
  10. Use the scroll bar to view additional information.

    Step 10
  11. USER ID:

     

    Barcode Scanner User ID of the person scanning the Fixed Asset Barcode label.

     

    NOTE:  Barcode Scanner User ID matches EnterpriseOne User ID.

    Step 11
  12. DATE UPDATED & TIME UPDATED:

     

    Barcode Scanner date and time when barcode label was scanned.

    Step 12
  13. Click in the Date Updated field.

    Step 13
  14. Enter the desired information into the Date Updated field.

     

    Enter "03/04/2009".

    Step 14
  15. Click the Find button.

    Step 15
  16. Click the View Verified Items Only (V) option.

    Step 16
  17. For the VERIFIED ITEMS (V) transactions, the Asset Master Information indicates an alien asset was verified through the ALIEN ASSET VERIFICATION process, the Location fields do not update and Transaction changes from "A" to "V".

    Step 17
  18. Use the scroll bar to scroll back to the left.  

     

    Click the scrollbar.

    Step 18
  19. Select the record to review by using the radio button.

     

    Step 19
  20. To view a comparison between scanned data and EnterpriseOne Asset Master data (location and serial number/VIN), use the Compare Information functionality.

     

    Click the Compare Information button.

    Step 20
  21. Click the View Locations button.

    Step 21
  22. VIEW LOCATIONS:

     

    Shows the location data at the time of barcode scanning and the location data on the Asset Master in EnterpriseOne.

    Step 22
  23. Use the scroll bar to view additional information.

    Step 23
  24. Use the scroll bar to view additional information.

    Step 24
  25. To view additional detail from the Asset Master, review FA Master Detail.

     

    Click the Row button.

    Step 25
  26. Click the FA Master Detail menu.

    Step 26
  27. Use the scroll bar to view additional information.

    Step 27
  28. EQUIPMENT STATUS:

     

    Reflects the current status of a fixed asset.  If the status begins with a "D", the fixed asset is disposed.

    Step 28
  29. Click the Cancel button.

    Step 29
  30. Click the Cancel button.

    Step 30
  31. Click the Close button.

    Step 31
  32. Click the F/A Scanning History - Alien Assets link.

    Step 32
  33. ALIEN ASSET:

     

    End User can update Comments field, as desired.  All other fields are view only.

    Step 33
  34. Select the record to review by using the radio button.

     

    Click the option.

    Step 34
  35. Click the Select button.

    Step 35
  36. Click in the Comments field.

    Step 36
  37. Enter the desired information into the Comments field.

     

    Enter "Need to look into why this is an Alien Asset".

    Step 37
  38. Click the OK button.

    Step 38
  39. To refresh the grid, click the Find button.

    Step 39
  40. Use the scroll bar to view additional information.

    Step 40
  41. Click the Compare Information button.

    Step 41
  42. Click the View Locations button.

    Step 42
  43. Use scroll bar to view additional information.

    Step 43
  44. Click the Cancel button.

    Step 44
  45. Click the Close button.

    Step 45
  46. Click the F/A Scanning History - Missing Tag link.

    Step 46
  47. MISSING TAG: 

     

    Tag Number, Serial/VIN Number, and Comments fields can be updated; transaction record can be Deleted

     

    This is a great way to communicate the status of barcode labels that need to be created and adhered to a fixed asset.

     

    Once the new barcode label is created and scanned, the Missing Tag information is no longer required.

    Step 47
  48. Select the record to review by using the radio button.

     

    Click the option.

    Step 48
  49. Click the Select button.

    Step 49
  50. Use scroll bar to view additional information.

    Step 50
  51. Enter the desired information into the Comments field.

     

    Enter "CREATE NEW TAG, PUT ON FA, AND SCAN".

    Step 51
  52. Click the OK button.

    Step 52
  53. Click the Find button.

    Step 53
  54. Click the scrollbar.

    Step 54
  55. Use scroll bar to view additional information.

    Step 55
  56. To scroll back to the left click the scroll bar.

    Step 56
  57. Select the record to review by using the radio button.

    Step 57
  58. Click the Select button.

    Step 58
  59. Click the Delete button.

    Step 59
  60. Click the OK button.

    Step 60
  61. You MUST Click OK for after you confirm deletion of the record.

     

    Click the OK button.

    Step 61
  62. Click the Find button.

    Step 62
  63. Click the option.

    Step 63
  64. Click the Select button.

    Step 64
  65. Click in the Tag Number field.

    Step 65
  66. Enter the desired information into the Tag Number field.   

     

    For this lesson enter "68m2227".

    Step 66
  67. Click the scrollbar.

    Step 67
  68. Enter the desired information into the Comments field. Enter

     a valid value
     e.g.
     "Added Tag Number to Record"
    .

    Step 68
  69. Click the OK button.

    Step 69
  70. Click the Find button.

    Step 70
  71. Use the scroll bar to see additional information.

    Step 71
  72. Click the Close button.

    Step 72

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