Steps:
This functionality enables an end user with appropriate business unit security in Fixed Assets to review alien assets. Upon review, the end user can either "verify" the scan or "reject" the scan.
When the alien asset scan is "verified" the following records are updated:
o Asset Master Information - "Scanned" field populates with a "V" for verified scan
o F/A Scanning History - "Transaction" changes from an "A", Alien, to a "V", Verified Scan
o Alien Asset Verification History - updates with verification record
When the alien asset scan is "rejected":
o F/A Scanning History - Alien asset scan is purged
o Alien Asset Verification History - updates with a rejection record
Note: An alien asset in a "disposed" status cannot be "verified" or "rejected".
Step 1Click the State of Nebraska link.
Step 2Click the Fixed Assets link.
Step 3Click the Fixed Assets - Barcoding link.
Step 4Click the Alien Asset Verification link.
Step 5To narrow Search, use Query by Example, QBE, line.
Step 6Click in the Scanned Tag Number field.
Step 7Enter the desired information into the Scanned Tag Number field. Enter "65M*".
Step 8Click the Find button.
Step 9VERIFY SCAN
Click the Select button.
Step 10SCANNED FIXED ASSET INFORMATION:
Populates with data entered by the scanning individual and identifies who scanned the alien asset.
Step 11FIXED ASSET MASTER INFORMATION:
Populates with data from the Fixed Asset Master in EnterpriseOne.
Step 12"Verify Scan" will only update the "Scanned" field on the Fixed Asset Master. All other Fixed Asset Master fields will retain current data.
Step 13Click the Verify Scan button.
Step 14Once alien asset is verified, it is no longer available on the grid.
Step 15REJECT SCAN
Click the Select button.
Step 16To remove an alien asset from the F/A Scanning History, select "Reject Scan".
Step 17Click the Reject Scan button.
Step 18Once alien asset is rejected, it is no longer available on the grid.
Step 19DISPOSED ITEM
Click the Select button.
Step 20An alien asset in a Disposed Status cannot be "verified" or "rejected." Further review of the alien asset is required. Work with AS Materiel Division - Surplus Property to determine the steps required to work with the asset.
Send e-mail to dasmat.surplusproperty@nebraska.gov with specific details, to include Tag Number, Equipment Status, etc.
Step 21Click the Cancel button.
Step 22Click the Close button.
Step 23VERIFIED ASSET UPDATES:
Asset Master Information - "Scanned" field populates with a "V" for verified scan
Click the Asset Master Information link.
Step 24Click in the Tag Number field.
Step 25Enter the desired information into the Tag Number field. Enter "65M03871".
Step 26Click the Find button.
Step 27Click on the row contiaing the asset to review. Click the Row:1 option.
Step 28Click the Select button.
Step 29Click the Additional Info tab.
Step 30"Scanned" field populates with "V" - verified.
This is the only field updated when an alien asset scan is verified.
Step 31Click the Cancel button.
Step 32Click the Close button.
Step 33VERIFIED ASSET UPDATES
F/A Scanning History - "Transaction" changes from an "A", Alien, to a "V", Verified Scan
Click the F/A Scanning History - View Only link.
Step 34Click in the Tag Number field.
Step 35Enter the desired information into the Tag Number field.
Enter "03L11073".
Step 36Click the View Verified Items Only (V) option.
Step 37Use the Scroll Bar to view the rest of the record
Step 38Transaction reflects "V" - VERIFIED SCAN
Step 39Click the Close button.
Step 40VERIFIED ASSET UPDATES
Alien Asset Verification History - updates with verification record
Click the Alien Asset Verification History link.
Step 41Click in the Tag Number field.
Step 42Enter the desired information into the Tag Number field.
Enter "03L11073".
Step 43Click the Find button.
Step 44Use the Scroll Bar to view the rest of the record
Step 45When an alien asset scan is verified, the following fields reflect:
o Review Date
o Review Time
o Review User ID
Step 46Double-click in the Tag Number field.
Step 47Enter the desired information into the Tag Number field.
Enter "03L11085".
Step 48Click the Find button.
Step 49Use the Scroll Bar to view the rest of the record
Step 50When an alien asset scan is rejected, the following fields reflect:
o Review Date
o Review Time
o Review User ID
o Scanned Comment = Scan Rejected
Step 51Click the Close button.
Step 52