Alien Asset Verify-Reject



Steps:

  1. This functionality enables an end user with appropriate business unit security in Fixed Assets to review alien assets.  Upon review, the end user can either "verify" the scan or "reject" the scan.

     

    When the alien asset scan is "verified" the following records are updated:

    o  Asset Master Information - "Scanned" field  populates with a "V" for verified scan

    o  F/A Scanning History - "Transaction" changes from an "A", Alien, to a "V", Verified Scan

    o Alien Asset Verification History - updates with verification record

     

    When the alien asset scan is "rejected":

    o F/A Scanning History - Alien asset scan is purged

    o Alien Asset Verification History - updates with a rejection record

     

    Note: An alien asset in a "disposed" status cannot be "verified" or "rejected".

    Step 1
  2. Click the State of Nebraska link.

    Step 2
  3. Click the Fixed Assets link.

    Step 3
  4. Click the Fixed Assets - Barcoding link.

    Step 4
  5. Click the Alien Asset Verification link.

    Step 5
  6. To narrow Search, use Query by Example, QBE, line.

    Step 6
  7. Click in the Scanned Tag Number field.

    Step 7
  8. Enter the desired information into the Scanned Tag Number field. Enter "65M*".

    Step 8
  9. Click the Find button.

    Step 9
  10. VERIFY SCAN

     

    Click the Select button.

    Step 10
  11. SCANNED FIXED ASSET INFORMATION:

     

    Populates with data entered by the scanning individual and identifies who scanned the alien asset.

    Step 11
  12. FIXED ASSET MASTER INFORMATION: 

     

    Populates with data from the Fixed Asset Master in EnterpriseOne.

    Step 12
  13. "Verify Scan" will only update the "Scanned" field on the Fixed Asset Master. All other Fixed Asset Master fields will retain current data.

    Step 13
  14. Click the Verify Scan button.

    Step 14
  15. Once alien asset is verified, it is no longer available on the grid.

    Step 15
  16. REJECT SCAN

     

    Click the Select button.

    Step 16
  17. To remove an alien asset from the F/A Scanning History, select "Reject Scan".

    Step 17
  18. Click the Reject Scan button.

    Step 18
  19. Once alien asset is rejected, it is no longer available on the grid.

    Step 19
  20. DISPOSED ITEM

     

    Click the Select button.

    Step 20
  21. An alien asset in a Disposed Status cannot be "verified" or "rejected."  Further review of the alien asset is required.  Work with AS Materiel Division - Surplus Property to determine the steps required to work with the asset.

     

    Send e-mail to dasmat.surplusproperty@nebraska.gov with specific details, to include Tag Number, Equipment Status, etc.

    Step 21
  22. Click the Cancel button.

    Step 22
  23. Click the Close button.

    Step 23
  24. VERIFIED ASSET UPDATES:

     

    Asset Master Information - "Scanned" field  populates with a "V" for verified scan

    Click the Asset Master Information link.

    Step 24
  25. Click in the Tag Number field.

    Step 25
  26. Enter the desired information into the Tag Number field. Enter "65M03871".

    Step 26
  27. Click the Find button.

    Step 27
  28. Click on the row contiaing the asset to review. Click the Row:1 option.

    Step 28
  29. Click the Select button.

    Step 29
  30. Click the Additional Info tab.

    Step 30
  31. "Scanned" field populates with "V" - verified.

     

    This is the only field updated when an alien asset scan is verified.

    Step 31
  32. Click the Cancel button.

    Step 32
  33. Click the Close button.

    Step 33
  34. VERIFIED ASSET UPDATES

     

    F/A Scanning History - "Transaction" changes from an "A", Alien, to a "V", Verified Scan

     

    Click the F/A Scanning History - View Only link.

    Step 34
  35. Click in the Tag Number field.

    Step 35
  36. Enter the desired information into the Tag Number field.

     

    Enter "03L11073".

    Step 36
  37. Click the View Verified Items Only (V) option.

    Step 37
  38. Use the Scroll Bar to view the rest of the record

    Step 38
  39. Transaction reflects "V" - VERIFIED SCAN

    Step 39
  40. Click the Close button.

    Step 40
  41. VERIFIED ASSET UPDATES

     

    Alien Asset Verification History - updates with verification record

     

    Click the Alien Asset Verification History link.

    Step 41
  42. Click in the Tag Number field.

    Step 42
  43. Enter the desired information into the Tag Number field.

     

    Enter "03L11073".

    Step 43
  44. Click the Find button.

    Step 44
  45. Use the Scroll Bar to view the rest of the record

    Step 45
  46. When an alien asset scan is verified, the following fields reflect:

     

    o Review Date

    o Review Time

    o Review User ID

    Step 46
  47. Double-click in the Tag Number field.

    Step 47
  48. Enter the desired information into the Tag Number field.

     

    Enter "03L11085".

    Step 48
  49. Click the Find button.

    Step 49
  50. Use the Scroll Bar to view the rest of the record

    Step 50
  51. When an alien asset scan is rejected, the following fields reflect:

    o Review Date

    o Review Time

    o Review User ID

    o Scanned Comment = Scan Rejected

    Step 51
  52. Click the Close button.

    Step 52

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