Barcode Scanner Operation



Steps:

  1. TranCollector application must be running to proceed with scanning process.

     

    After the barcode scanner is turned on “dock” the scanner in the docking station, tap (with the stylus) the “Windows” icon  in the upper left corner of the screen. 

     

    Select TranCollector OR, if not available, select Programs,  TranCollector.

    Step 1
  2. YOUR SCANNER MUST BE DOCKED & CONNECTED TO YOUR COMPUTER TO PROCEED.

    Step 2
  3. Enter the desired information into the field. Enter "USERID".

    Step 3
  4. Press [Tab].

    Step 4
  5. Enter the desired information into the field. Enter "PASSWORD"

    Step 5
  6. Click the OK button.

    Step 6
  7. You will use the "AA - Fixed Asset Audit" Script to scan Fixed Asset barcodes.

     

    Enter "AA".

    Step 7
  8. Press [Enter] by pressing the BLUE BUTTON on your scanner keyboard (bottom row, right).

    Step 8
  9. FUNCTION KEYS (FKeys)

     

    The scanning process requires the use of two Function Keys (FKeys) for navigation.

     

    To activate your Function Keys, select FKeys at the bottom of the scanner screen by using the stylus to tap on either the "Function Key Descriptions" or "Function Key Numbers".

    Step 9
  10. LOAD ASSET MASTERS

     

    LOAD ASSET MASTERS will download the valid Fixed Assets for your Agency/Division based on your EnterpriseOne security access.

     

    Press [Enter].

    Step 10
  11. YOUR SCANNER MUST BE DOCKED & CONNECTED TO YOUR COMPUTER TO PROCEED.

     

    Press [Enter].

    Step 11
  12. System will begin to download Fixed Asset data from EnterpriseOne into scanner.  You will see information in the lower left corner of your scanner screen:

     

    o Sorting...

    o Ready to Receive

    o Receiving...

    o Fixed Asset Audit

     

    BE PATIENT.  Download time will vary based on the number of Fixed Assets that are downloading to your scanner.  Do not attempt to remove the scanner from the docking station until download is complete.

    Step 12
  13. Press Any Key to advance.  In this case, enter the desired information into the field.

     

    Enter "L".

    Step 13
  14. Once the Fixed Assets are loaded into the barcode scanner, you are ready to begin scanning your Fixed Asset barcode labels.

    Step 14
  15. AUDIT BY ASSET#

     

    Press [Down] "٧" arrow on the scanner keyboard or use the stylus to highlight AUDIT BY ASSET #.

    Step 15
  16. Press [Enter].

    Step 16
  17. Bus Role: Business Unit Role in EnterpriseOne.  This determines the Fixed Assets that are downloaded to your scanner.

    Step 17
  18. # Assets on File: Number of Fixed Assets downloaded to your scanner.

    Step 18
  19. #Trx Recorded: Number of transactions completed during the AUDIT BY ASSET # process.

    Step 19
  20. Do not point scanner beam in people's faces.

     

    Point front end of scanner at barcode label.  Scan the Fixed Asset Barcode label by pressing the BLUE BUTTON on your scanner keyboard (top row, center).

     

    A red beam of light will emit from the front end of the scanner.  This must be directed towards the barcode on the label.  Distance between the scanner and the barcode label should be 2" to 12" to scan.

     

    Press [Enter].

     

    Step 20
  21. Tag Number populates.

     

    Press [Enter].

    Step 21
  22. TAG # - the scanned barcode label.  This cannot not be revised using the scanner.

    Step 22
  23. DESCRIPTION -  the first description field of the Fixed Asset Master in EnterpriseOne.  This cannot be revised using the scanner.

    Step 23
  24. LOC 1 - first location field on Asset Master.

    Step 24
  25. LOC 2 - second location field on Asset Master.

    Step 25
  26. LOC 3 - third location field on Asset Master.

    Step 26
  27. S/N - Serial Number/VIN field on Asset Master.

     

    The next steps display the NIS screens and fields associated with the information on your scanner.

    Step 27
  28. ASSET INFORMATION Tab:

     

    Tag Number matches barcode label.  This cannot be revised using the scanner.

    Step 28
  29. Description of Fixed Asset. This cannot be revised using the scanner.

    Step 29
  30. Serial Number or VIN.  This can be revised using the scanner.

    Step 30
  31. ADDITIONAL INFO Tab:

     

    Location: Building/Room/Comments information.

    Step 31
  32. VALID FIXED ASSET SCAN - ACCEPTANCE

     

    Fixed Asset downloaded to scanner.

     

    Location and Serial Number information is accurate.  No changes are required.

    Step 32
  33. "Y" - Yes - automatically populates for Acceptance.  If the Location and Serial Number data are correct:

     

    Press [Enter] .

    Step 33
  34. VALID FIXED ASSET SCAN - REVISION

     

    Fixed Asset downloaded to scanner.

     

    Location and/or Serial Number/VIN information changed.  Revision(s) are required.

    Step 34
  35. Scan the Fixed Asset Barcode label by pressing the BLUE BUTTON on your scanner keyboard (top row, center).

     

    Press [Enter].

    Step 35
  36. Tag Number populates.

     

    Press [Enter].

    Step 36
  37. Enter the desired information into the field. Enter "".

    "N" - No - should be entered if any Location and Serial Number fields are incorrect.

     

    Enter [N].

    Step 37
  38. Press [Enter].

    Step 38
  39. LOCATION 1:

     

    For the purpose of this exercise, Location 1 is correct - do not revise data. 

     

    Either overwrite or leave current data.

     

    Press [Enter].

    Step 39
  40. LOCATION 2:

     

    For the purpose of this exercise, Location 2 is correct. 

     

    Either overwrite or leave current data.

     

    Press [Enter].

    Step 40
  41. LOCATION 3:

     

    For the purpose of this exercise, Location 3 is incorrect. 

     

    Either overwrite or leave current data.

     

    Enter the desired information into the field. Enter "KAY MCKAY".

    Step 41
  42. Press [Enter].

    Step 42
  43. Do not enter NONE or NA in this field.  NIS does not allow duplicate serial numbers.  This field is for valid serial numbers only.

     

    SERIAL NUMBER/VIN:

     

    Either overwrite or leave current data.

     

    For the purpose of this exercise, Serial Number/VIN is correct.  To accept the current information,

     

    Press [Enter].

    Step 43
  44. Scan the Fixed Asset Barcode label by pressing the BLUE BUTTON on your scanner keyboard (top row, center).

     

    Press [Enter].

    Step 44
  45. Press [Enter].

    Step 45
  46. ALIEN ASSET

     

    An Alien Asset is a fixed asset scanned by the end user but not downloaded as a fixed asset belonging to that agency due to User Security, a “Disposed” Equipment Status, or scanning a barcode label not linked to an Asset Master. In most cases, the alien asset belongs to another Agency/Division or the End User does not have Business Unit Security to access the fixed asset record.  By entering detailed information regarding the alien asset, the owning agency will be able to verify fixed asset location.

     

    The Fixed Asset Master WILL NOT be updated with this information.

     

    The Fixed Asset History WILL be updated with this information.

    Step 46
  47. Five Fixed Asset Audit - Alien Asset screens allow you to enter field specific information:

     

    o Location 1 (Loc1)

    o Location 2 (Loc2)

    o Location 3 (Loc3)

    o Serial Number/VIN (S/N)

    o Description (Asset Desc)

    Step 47
  48. LOCATION 1:

     

    Enter the desired information into the field. Provide as much detail about the location as possible.

     

    Enter the desired information into the field. Enter "STATE CAPITOL".

    Step 48
  49. Press [Enter].

    Step 49
  50. LOCATION 2:

     

    Enter the desired information into the field.

     

    Press [Enter].

    Step 50
  51. LOCATION 3:

     

    Enter the desired information into the field.

     

    In this scenario, enter "MIKE HOOVER".

    Step 51
  52. Press [Enter].

    Step 52
  53. Do not enter NONE or NA in this field.  EnterpriseOne does not allow duplicate serial numbers.  This field is for valid serial numbers only.

     

    SERIAL NUMBER/VIN:

     

    If a Serial Number or VIN is available, enter the information here. 

     

    Press [Enter].

    Step 53
  54. DESCRIPTION:

     

    Enter the Description of item into the field. Enter "DELL COMPUTER".

    Step 54
  55. Press [Enter].

    Step 55
  56. MISSING TAG

     

    A Missing Tag item is:

     

    (1) a fixed asset that has a barcode label that will not scan, or

    (2) a found item the user is reasonably certain is a fixed asset.

     

    The Fixed Asset Master WILL NOT be updated with this information.

     

    The Fixed Asset History WILL be updated with this information.

     

    If a barcode label will not scan, there will not be a message displayed on the scanner indicating the barcode label will not scan.

    Step 56
  57. Six Fixed Asset Audit - Missing Tag screens allow you to enter field specific information:

     

    o Tag Number

    o Location 1 (Loc1)

    o Location 2 (Loc2)

    o Location 3 (Loc3)

    o Serial Number/VIN (S/N)

    o Description (Asset Desc)

    Step 57
  58. When you determine that a fixed asset is a MISSING TAG item, activate F4 - Missing Asset Tag functionality through FKeys at the bottom of your scanner screen.

     

    Press [F4] - Missing Asset Tag.

    Step 58
  59. MISSING TAG -

     BARCODE LABEL WILL NOT SCAN

    Step 59
  60. TAG NUMBER:

     

    If Tag Number exists, enter it.  EnterpriseOne has Compare Information functionality based on Tag Number.

     

    In this scenario a barcode label will not scan.

     

    You will enter the Tag Number from the label.

     

    Enter the desired information into the field. Enter "65N73".

    Step 60
  61. Press [Enter].

    Step 61
  62. LOCATION 1:

     

    Enter the desired information into the field.

     

    Enter "STATE CAPITOL".

    Step 62
  63. Press [Enter].

    Step 63
  64. LOCATION 2:

     

    Enter the desired information into the field.   

     

    Enter "ROOM 1308".

    Step 64
  65. Press [Enter].

    Step 65
  66. LOCATION 3:

     

    Enter the desired information into the field. Enter "FA/CAMS LEAD".

    Step 66
  67. Press [Enter].

    Step 67
  68. Do not enter NONE or NA in this field.  EnterpriseOne does not allow duplicate serial numbers.

     

    SERIAL NUMBER/VIN:

     

    If Tag Number exists, enter it.  EnterpriseOne has Compare Information functionality based on Serial Number/VIN.

     

    In this scenario you are unable to locate a Serial Number.

     

    Leave field [Blank] and Press [Enter].

    Step 68
  69. DESCRIPTION:

     

    Enter the desired information into the field. Enter "DELL COMPUTER".

    Step 69
  70. Press [Enter].

    Step 70
  71. MISSING TAG -

     THERE IS NOT BARCODE LABEL, THIS APPEARS TO BE A FIXED ASSET

    Step 71
  72. When you determine a fixed asset is a MISSING TAG item, activate F4 - Missing Asset Tag functionality through FKeys at the bottom of your scanner screen.

     

    Press [F4] - Missing Asset Tag.

    Step 72
  73. TAG NUMBER:

     

    In this scenario there is not a barcode label on an asset you believe to be a Fixed Asset.  You do not have a Tag Number to enter.

     

    Leave field [Blank] and Press [Enter].

    Step 73
  74. LOCATION 1:

     

    Enter the desired information into the field.

     

    Enter "STATE CAPITOL".

    Step 74
  75. Press [Enter].

    Step 75
  76. LOCATION 2:

     

    Enter the desired information into the field.

     

    Enter "ROOM 1308".

    Step 76
  77. Press [Enter].

    Step 77
  78. LOCATION 3:

     

    Press [Enter].

    Step 78
  79. SERIAL NUMBER/VIN:

     

    Enter the desired information into the field.

     

    Enter "05100800542".

    Step 79
  80. Press [Enter].

    Step 80
  81. DESCRIPTION:

     

    Enter the Description of item into the field.

     

    Enter "SCANNER".

    Step 81
  82. Press [Enter].

    Step 82
  83. Upon completion of scanning, return to FIXED ASSET AUDIT menu.  Activate F1 - Return to Menu through FKeys at the bottom of your scanner screen.

     

    Press [F1] - Return to Menu.

    Step 83
  84. Press [Down] "٧" arrow on the scanner keyboard or use the stylus to highlight PROCESS AUDIT TRANS.

     

    Press [Down].

    Step 84
  85. PROCESS AUDIT TRANSACTIONS

     

    Process Audit Trans will upload the scanned data into EnterpriseOne.

     

    For Valid Scanned (S) Fixed Assets:

    o Asset Master data will update with new data:

      - Location 1

      - Location 2

      - Location 3

      - Serial Number/VIN

      - Scanned field will populate with "S"

     

    o Fixed Asset Scan History will update with ALL scanned data:

      - Valid Scanned (S) Fixed Assets

      - Alien Assets (A)

      - Missing Tag Records (M)

    Step 85
  86. Press [Enter].

    Step 86
  87. YOUR SCANNER MUST BE DOCKED & CONNECTED TO YOUR COMPUTER TO PROCEED.

     

    Press [Enter].

    Step 87
  88. Once PROCESS AUDIT TRANS is complete, screen will return to FIXED ASSET AUDIT menu.

     

    Press [Down] "٧" arrow on the scanner keyboard or use the stylus to highlight EXIT SCRIPT.

    Step 88
  89. Press [Enter].

    Step 89
  90. YOUR SCANNER MUST BE DOCKED & CONNECTED TO YOUR COMPUTER TO PROCEED.

     

    Enter "Y".

    Step 90
  91. Press [Enter].

    Step 91
  92. Enter the desired information into the field.

     

    Enter "Y".

    Step 92
  93. Press [Enter].

    Step 93
  94. In the lower left corner of screen click the App menu.

    Step 94
  95. Click the Log off menu.

    Step 95

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