Review & Print Print Shop Requisitions Lesson


Agency end users with the MG11 Role have the ability to review AS Printing Services Printing Requisitions that have been completed and processed for billing.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Production link.

    Step 2
  3. Click the Printing Requisition Review link.

    Step 3
  4. Click the Review Completed Printing Requisition link.

    Step 4
  5. All completed requisitions are available for review.  The requisitions are in a "50 - Printed" status.  Use the Query by Example, QBE, line to narrow the search for your agency's Printing Requisition.  Requisition Number and Order Number are printed on your IBT.

    Click in the Ship To Agency field.

    Step 5
  6. Enter the desired information into the Ship To Agency field. Enter

     a valid value
     e.g.
     "GAME & PARKS COMMISSION"
    .

    Step 6
  7. To view Printing Requisitions with Accounting Instructions (which are entered at the time the requisition is created and submitted, enter a "T" in the "Acctg Exists" field.

     

    Click in the Acctg Exists field.

    Step 7
  8. Enter the desired information into the Acctg Exists field. Enter

     a valid value
     e.g.
     "T"
    .

    Step 8
  9. Click the Find button.

    Step 9
  10. Select the Printing Requisition you want to review.  You can only review one record at a time.

     

    Click the Row.

    Step 10
  11. Click the Row button.

    Step 11
  12. VIEW ACCOUNTING INSTRUCTIONS

     

    Click the Accounting menu.

    Step 12
  13. Requisition Accounting data is created at the time the Printing Requisition is submitted to AS Printing Services.  Agencies can use this to share information between the person submitting the Printing Requisition and the Accounting Division within the agency.  Accounts are NOT affected until processed through IBT processing.  The information contained here is FOR INFORMATION ONLY.

    Step 13
  14. Click the OK button.

    Step 14
  15. PRINT PRINTING REQUISITION

     

    Click the Row button.

    Step 15
  16. Click the Print Req menu.

    Step 16
  17. Click the OK button.

     

    View/Print printed document in View Job Status.

    Step 17
  18. Click the Row:6 option.

    Step 18
  19. REVIEW PRINTING REQUISITION DETAILS

     

    Click the Select button.

    Step 19
  20. Tab: 1 - Agency

     

    Provides details regarding contact person from Agency

    Step 20
  21. Tab: 2 - Shipping

     

    Indicates location to which printed materials are delivered

    Step 21
  22. Tab: 3 - Send Invoice To

     

    Indicates Address Book number to be used for Consolidated IBT.  The (Orig Req) may differ from the current data due to updates to the Address Book record in NIS.

    Step 22
  23. Tab: 4 - Pre-Press/Print

     

    Provides details regarding the print job prior to printing the materials.

    Step 23
  24. Tab: 5 - Finishing

     

    Provides details regarding the print job after printing the materials.

    Step 24
  25. Tab: 6 - Packaging

     

    Provides details regarding the print job packaging.

    Step 25
  26. Tab: 7 - Special Work

     

    Provides details regarding any extra work required for the printed material

    Step 26
  27. Tab: 8 - Mailing

     

    Provides information regarding mailing of printed material, if applicable.

    Step 27
  28. Tab: 9 - Attachment

     

    Includes comments submitted by person submitting Printing Requisition.

     

    If additional accounting instructions were submitted with the Printing Requisition, the Accounting Exists box will be checked.

     

    If any type of electronic document was submitted with the Printing Requisition, the Attachment Exists box will be checked.  You are not able to access attachments from this application.

     

    Step 28
  29. Click the Cancel button.

    Step 29
  30. Click the Close button.

    Step 30

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