In this lesson you will learn how to enter/adjust manual encumbrances.
Click the State of Nebraska link.Step 1
Click the Budget link.Step 2
Click the Enter/Adjust Manual Encumbrances link.Step 3
Click the Enter/Adjust Manual Encumbrances link.Step 4
Click the Add button.Step 5
Click in the third field Doc Type/No/Co fields.Step 6
Enter the fund number into the third Doc Type/No/Co fields.
For this lesson enter "10000".Step 7
Enter J9 in the first field of the Doc Type/No/Co fields fields if this is a prior year obligation.
In this lesson we will leave this field blank.Step 8
Press [Tab].Step 9
Enter the current date into the G/L Date field.
For this lesson enter "12/24/09".Step 10
Click in the Explanation field.Step 11
Enter the explanation into the Explanation field. For this lesson enter "TRAINING EXAMPLE".Step 12
Change the Ledger Type field if necessary. It defaults to "PB".
For this lesson we will not change this field.Step 13
Click in the Account Number field.Step 14
Enter the account number into the Account Number field. For this lesson enter "65025009.471100".Step 15
Press [Tab].Step 16
Type debit or credit dollar amount, as needed, into the Amount field. For this lesson enter "150".Step 17
The Subledger Type and Subledger fields are optional. In this lesson we will not be changing these fields.Step 18
Press the down arrow key on your keyboard and enter additional lines as necessary.Step 19
Note: Remaining Amount should equal the total of your encumbrances. A manual encumbrance is not a balanced journal entry transaction thus an amount will appear in the Remaining Amount field in the transaction window. This entry reserves the appropriation and does not record on the general ledger. After the transaction is approved and posted it will appear as an encumbrance in the allotment status and the budget status.Step 20
Click the OK button.Step 21
Record the batch number.Step 22
Click the Cancel button.Step 23
Click the Close button.Step 24
Notify the individual in your Pre-audit/Post group that the encumbrance is ready to be APPROVED and POSTED!
You have successfully completed this lesson.
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