Enter/Adjust Manual Encumbrances Lesson


In this lesson you will learn how to enter/adjust manual encumbrances.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Budget link.

    Step 2
  3. Click the Enter/Adjust Manual Encumbrances link.

    Step 3
  4. Click the Enter/Adjust Manual Encumbrances link.

    Step 4
  5. Click the Add button.

    Step 5
  6. Click in the third field Doc Type/No/Co fields.

    Step 6
  7. Enter the fund number into the third Doc Type/No/Co fields. 

     

    For this lesson enter "10000".

    Step 7
  8. Enter J9 in the first field of the Doc Type/No/Co fields fields if this is a prior year obligation.  

     

    In this lesson we will leave this field blank.

    Step 8
  9. Press [Tab].

    Step 9
  10. Enter the current date into the G/L Date field. 

     

    For this lesson enter "12/24/09".

    Step 10
  11. Click in the Explanation field.

    Step 11
  12. Enter the explanation into the Explanation field. For this lesson enter "TRAINING EXAMPLE".

    Step 12
  13. Change the Ledger Type field if necessary.  It defaults to "PB".  

     

    For this lesson we will not change this field. 

    Step 13
  14. Click in the Account Number field.

    Step 14
  15. Enter the account number into the Account Number field. For this lesson enter "65025009.471100".

    Step 15
  16. Press [Tab].

    Step 16
  17. Type debit or credit dollar amount, as needed, into the Amount field. For this lesson enter "150".

    Step 17
  18. The Subledger Type and Subledger fields are optional.  In this lesson we will not be changing these fields. 

    Step 18
  19. Press the down arrow key on your keyboard and enter additional lines as necessary.

    Step 19
  20. Note: Remaining Amount should equal the total of your encumbrances. A manual encumbrance is not a balanced journal entry transaction thus an amount will appear in the Remaining Amount field in the transaction window. This entry reserves the appropriation and does not record on the general ledger. After the transaction is approved and posted it will appear as an encumbrance in the allotment status and the budget status.

    Step 20
  21. Click the OK button.

    Step 21
  22. Record the batch number.

    Step 22
  23. Click the Cancel button.

    Step 23
  24. Click the Close button.

    Step 24

Notify the individual in your Pre-audit/Post group that the encumbrance is ready to be APPROVED and POSTED!

 

You have successfully completed this lesson.

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