Enter IBT Invoice Lesson


In this lesson you will learn how to enter an IBT Invoice.


Steps:

  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounts Receivable link.

    Step 2
  3. Click the Accounts Receivable Processing link.

    Step 3
  4. Click the Invoicing link.

    Step 4
  5. Click the Enter & Print Invoice link.

    Step 5
  6. Click the IBT Invoice Entry link.

    Step 6
  7. Click the Add button.

    Step 7
  8. Enter the customer address book number into the Customer field.

     

    Note: When billing on an IBT use an address book search type of F.  

     

    For this lesson enter "605965".

    Step 8
  9. Press [Tab].

    Step 9
  10. Enter the fund into the Fund field. For this lesson enter "10000".

    Step 10
  11. Invoice Date – date of your invoice to the customer or leave blank to default to G/L Date.  

     

    In this lesson we will leave this field blank.

    Step 11
  12. Click in the G/L Date field.

    Step 12
  13. Enter the date on which the entry should post to the general ledger into the G/L Date field. For this lesson enter "12/15/09".

    Step 13
  14. Click in the Gross Amount field.

    Step 14
  15. Enter the amount into the Gross Amount field. For this lesson enter "200".

    Step 15
  16. Press [Tab].

    Step 16
  17. Identify the invoice (up to 30 characters) into the Remark field. For this lesson enter "Training Example".

    Step 17
  18. Note: Click the down arrow key on the keyboard to add additional lines.

     

    Note: G/L Class – enter the appropriate offset code – this field is required when the general ledger distribution for a portion of the invoice will go to a fund other than the fund listed in the invoice header.  You will need to scroll to the right on the QBE line.  

     

    In this lesson we are not going to add any additional lines or complete the G/L Class field. 

    Step 18
  19. Click the OK button.

    Step 19
  20. Enter the account number into the Account Number field. For this lesson enter "65025009.961000".

    Step 20
  21. Note:

     

    Amount – should be negative, all or part of the Gross Amount

     

    Explanation -Remark- – will default to the same as above or can be modified

    Step 21
  22. Press the down arrow on your keyboard.

    Step 22
  23. Add additional line(s) as needed.

     

    Note: Amount field should show full distributed amount, Remaining field should be blank.  

     

    In this lesson we are not going to add any additional lines.

    Step 23
  24. Note: If the General Ledger distribution involves more than one fund, be sure the distribution is consistent with the invoice grid information and the G/L Class codes used.

    Step 24
  25. Click the OK button.

    Step 25
  26. Recored the batch number.

    Step 26
  27. Click the Cancel button.

    Step 27
  28. Click the Close button.

    Step 28

You have successfully completed this lesson.

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