Enter Standard Invoice with Attachment

In this lesson you will learn how to enter a standard invoice with an attachment.


  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounts Receivable link.

    Step 2
  3. Click the Accounts Receivable Processing link.

    Step 3
  4. Click the Invoicing link.

    Step 4
  5. Click the Enter & Print Invoice link.

    Step 5
  6. Click the Standard Invoice Entry link.

    Step 6
  7. Click the Add button.

    Step 7
  8. Enter customer Address Book number into the Customer field. Enter "966036".

    Step 8
  9. Press [Tab].

    Step 9
  10. Enter the fund number into the Fund field. Enter "10000".

    Step 10
  11. Invoice Date – Enter the date of your invoice to the customer or leave blank to default to G/L Date.  


    In this lesson we will leave it blank.

    Step 11
  12. Click in the G/L Date field.

    Step 12
  13. Enter the date on which the entry should post to the general ledger into the G/L Date field. For this lesson enter "12/10/09".

    Step 13
  14. Click in the Gross Amount field.

    Step 14
  15. Enter the gross amount into the Gross Amount field. For this lesson enter "150".

    Step 15
  16. Press [Tab].

    Step 16
  17. Identify the invoice, up to 30 characters into the Remark field. For this lesson "Training Example".

    Step 17
  18. Scroll to the right  to the G/L Class field.

    Step 18
  19. Click in the G/L Class field.

    Step 19
  20. Enter the appropriate offset code. into the G/L Class field. Required for multi-funded invoices.


    Note: This field is required when the general ledger distribution for a portion of the invoice will go to a fund other than the fund listed in the invoice header. This action splits the accounts receivable to multiple funds and prevents each cash movement among the funds. 


    For this lesson enter "1000".

    Step 20
  21. Click the OK button.

    Step 21
  22. Enter the account number into the Account Number field. For this lesson enter "65025009.961000".

    Step 22
  23. Amount – should be negative, all or part of the Gross Amount

    Step 23
  24. Explanation -Remark- – will default to the same as entered on the previous screen or can be modified.  In this lesson we will not change it.

    Step 24
  25. Press the down arrow on the keyboard to accept the data entered.


    Note: Add additional line(s) as needed, arrow down after each line.  In this lesson we will not add any additional lines.

    Step 25
  26. Amount field should show entire amount as distributed, Remaining field should be blank before going to the next step.


    Note: If the General Ledger distribution involves more than one fund, be sure the distribution is consistent with the invoice grid information and the G/L Class codes used.

    Step 26
  27. Click the OK button.

    Step 27
  28. Note: Repeat the previous steps as needed if multiple invoices are being prepared in this batch.


    Write down the batch number.

    Step 28
  29. Click the Cancel button.

    Step 29
  30. Click the Find button.

    Step 30
  31. Choose the document requiring an attachment by clicking the check box next to it.  


    Click the 306761 option.

    Step 31
  32. Click the Row button.

    Step 32
  33. Click the Attachments menu.

    Step 33
  34. Click the Text button.

    Step 34
  35. Enter information to appear on the invoice. This text should be descriptive of the item purchased.  


    For this lesson enter "Training Example" into the field.

    Step 35
  36. Click the Save button.

    Step 36
  37. Click the Close button.

    Step 37

You have successfully completed this lesson.

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