In this lesson you will learn how to special handle a voucher.
Steps:
Click the State of Nebraska link.
Step 1Click the Accounts Payable link.
Step 2Click the Voucher Processing link.
Step 3Click the Special Handle a Voucher link.
Step 4Type a supplier number into the Supplier Number field or type the document number on the QBE line.
Enter "1758957" into the Supplier Number field.
Step 5Click the Find button.
Step 6Note: When special handling a payment, each pay item must be flagged with the handling code and the due date must be the same for all of the items to be included on the same warrant.
Note: Payments over $75,000 will not be returned to the agency. These payments must be made electronically through State Accounting.
Step 7Choose a specific document number by clicking the check box next to it.
Click the first option.
Step 8Click the Select button.
Step 9Note: Payments placed on hold (Pay Status = H) will remain on hold indefinitely. These vouchers must be released manually for payment to be made.
Note: Change the Payee Number ONLY if the payment requires ACH or a specific remit address.
Step 10Click in the Payment Handling Code field.
Step 11Click the Visual Assist button.
Step 12Choose your code by clicking the radio button next to it.
Click the 65Q option.
Step 13Click the Select button.
Step 14Note: The Payment Handling Code should now reflect your agency.
Step 15Click the OK button.
Step 16Note: The Hdl Cod field on the grid will change.
Note: If the document has multiple lines, repeat these steps for each pay item.
Step 17Click the Close button.
Step 18You have successfully completed this lesson.