Special Handling A Voucher Lesson

In this lesson you will learn how to special handle a voucher.

Steps:

1. Click the State of Nebraska link.

   Step 1

2. Click the Accounts Payable link.

   Step 2

3. Click the Voucher Processing link.

   Step 3

4. Click the Special Handle a Voucher link.

   Step 4

5. Type a supplier number into the Supplier Number field or type the document number on the QBE line.  

    

   Enter "1758957" into the Supplier Number field.

   Step 5

6. Click the Find button.

   Step 6

7. Note: When special handling a payment, each pay item must be flagged with the handling code and the due date must be the same for all of the items to be included on the same warrant.

    

   Note: Payments over $75,000 will not be returned to the agency. These payments must be made electronically through State Accounting.

   Step 7

8. Choose a specific document number by clicking the check box next to it. 

    

   Click the first option.

   Step 8

9. Click the Select button.

   Step 9

10. Note: Payments placed on hold (Pay Status = H) will remain on hold indefinitely. These vouchers must be released manually for payment to be made.

     

    Note: Change the Payee Number ONLY if the payment requires ACH or a specific remit address.

    Step 10

11. Click in the Payment Handling Code field.

    Step 11

12. Click the Visual Assist button.

    Step 12

13. Choose your code by clicking the radio button next to it.  

     

    Click the 65Q option.

    Step 13

14. Click the Select button.

    Step 14

15. Note: The Payment Handling Code should now reflect your agency.

    Step 15

16. Click the OK button.

    Step 16

17. Note: The Hdl Cod field on the grid will change.

     

    Note: If the document has multiple lines, repeat these steps for each pay item.

    Step 17

18. Click the Close button.

    Step 18

You have successfully completed this lesson.

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