In this lesson you will learn how to enter vouchers for employee reimbursements.
Click the State of Nebraska link.Step 1
Click the Accounts Payable link.Step 2
Click the Voucher Processing link.Step 3
Click the Voucher Entry link.Step 4
Click the Employee Reimbursement Entry link.Step 5
Click the Add button.Step 6
Supplier Number – Type the employee's Address Book number.
Warning: If you change the supplier number after you have entered data in the explanation field you must delete the lines in the grid that you have already input and reenter them. If these steps are not followed it will appear that the supplier number changed but the original supplier will be paid.
Enter "4455871" into the Supplier Number field.Step 7
Press [Tab].Step 8
Invoice Number – Should be used to indicate the month or range of dates covered by a reimbursement.
Enter "12/1/09-12/3/09" into the Invoice Number field.Step 9
Payment Terms – This field is entered automatically from the Address Book. The default for employees is 000 – Due Upon Receipt.
In this lesson we will not enter anything in this field and allow it to default.Step 10
Click in the Invoice Date field.Step 11
Invoice Date – Type today's date or the date on the expense reimbursement.
in this lesson enter "12/4/09" into the Invoice Date field.Step 12
Press [Tab].Step 13
G/L Date – Type the current date.
In this lesson enter "12/4/09" into the G/L Date field.Step 14
Click in the Remark field.Step 15
Remark – Type a brief remark describing the reimbursement, such as the reason for the trip.
Note: Entering the agency name and phone number in the Remark field is recommended.
Enter "TRAINING EXAMPLE" into the Remark field.Step 16
Click in the Account Number field.Step 17
Account Number – Type the G/L account number to be charged for the expense.
Enter "65025009.490000" into the Account Number field.Step 18
Press [Tab].Step 19
Amount – Type the reimbursement amount.
Note: Split the amount between different detail lines/account numbers, as needed.
Enter "100.00" into the Amount field.Step 20
Complete the following fields as needed:
Subledger – Type a number for the entity associated with the expense, if needed. For example, type the employee's Address Book number.
Sub Type – If you typed a Subledger number, type the code that describes the Subledger. For example, type A (Address Book).
Discount Due Date - defaults based on payment terms and invoice date
Due Date - defaults based on payment terms and invoice date.
Note: DO NOT CHANGE the Discount Due Date or the Due Date. If either field needs to be changed, please follow the work instructions for Special Handling a Voucher.
In this lesson we are not going to complete any of these fields.Step 21
Click the OK button.Step 22
Write down the Batch No and Prev Doc numbers.Step 23
Click the Cancel button.Step 24
Click the Close button.Step 25
You have successfully completed this lesson.
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