Entering Vouchers For Employee Reimbursement Lesson

In this lesson you will learn how to enter vouchers for employee reimbursements. 


  1. Click the State of Nebraska link.

    Step 1
  2. Click the Accounts Payable link.

    Step 2
  3. Click the Voucher Processing link.

    Step 3
  4. Click the Voucher Entry link.

    Step 4
  5. Click the Employee Reimbursement Entry link.

    Step 5
  6. Click the Add button.

    Step 6
  7. Supplier Number – Type the employee's Address Book number.


    Warning: If you change the supplier number after you have entered data in the explanation field you must delete the lines in the grid that you have already input and reenter them. If these steps are not followed it will appear that the supplier number changed but the original supplier will be paid.  


    Enter "4455871" into the Supplier Number field.

    Step 7
  8. Press [Tab].

    Step 8
  9. Invoice Number – Should be used to indicate the month or range of dates covered by a reimbursement. 


    Enter "12/1/09-12/3/09" into the Invoice Number field.

    Step 9
  10. Payment Terms – This field is entered automatically from the Address Book. The default for employees is 000 – Due Upon Receipt.  


    In this lesson we will not enter anything in this field and allow it to default. 

    Step 10
  11. Click in the Invoice Date field.

    Step 11
  12. Invoice Date – Type today's date or the date on the expense reimbursement.  


    in this lesson enter "12/4/09" into the Invoice Date field.

    Step 12
  13. Press [Tab].

    Step 13
  14. G/L Date – Type the current date. 


    In this lesson enter "12/4/09" into the G/L Date field.

    Step 14
  15. Click in the Remark field.

    Step 15
  16. Remark – Type a brief remark describing the reimbursement, such as the reason for the trip.


    Note: Entering the agency name and phone number in the Remark field is recommended. 


    Enter "TRAINING EXAMPLE" into the Remark field.

    Step 16
  17. Click in the Account Number field.

    Step 17
  18. Account Number – Type the G/L account number to be charged for the expense. 


    Enter "65025009.490000" into the Account Number field.

    Step 18
  19. Press [Tab].

    Step 19
  20. Amount – Type the reimbursement amount.


    Note: Split the amount between different detail lines/account numbers, as needed. 


    Enter "100.00" into the Amount field.

    Step 20
  21. Complete the following fields as needed:


    Subledger – Type a number for the entity associated with the expense, if needed. For example, type the employee's Address Book number.


    Sub Type – If you typed a Subledger number, type the code that describes the Subledger. For example, type A (Address Book).


    Discount Due Date - defaults based on payment terms and invoice date


    Due Date - defaults based on payment terms and invoice date.


    Note: DO NOT CHANGE the Discount Due Date or the Due Date. If either field needs to be changed, please follow the work instructions for Special Handling a Voucher.  


    In this lesson we are not going to complete any of these fields.

    Step 21
  22. Click the OK button.

    Step 22
  23. Write down the Batch No and Prev Doc numbers.

    Step 23
  24. Click the Cancel button.

    Step 24
  25. Click the Close button.

    Step 25

You have successfully completed this lesson.

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