In this lesson you will learn how to review the Supplier Master and Address Book Information.
Click the State of Nebraska link.Step 1
Click the Accounts Payable link.Step 2
Click the Voucher Processing link.Step 3
Click the Voucher Entry link.Step 4
Click on any of the following:
Voucher Entry with PO
Voucher Entry without PO
Employee Reimbursement Entry
Recurring Voucher Entry
Multiple Vendor Payment Entry
In this lesson click the Voucher Entry without PO link.Step 5
Click the Form button.Step 6
Click the Supplier Master menu.Step 7
Click in the Alpha Name field.Step 8
Type the supplier's name in the Alpha Name field in the header.
Note: To find the correct spelling of a supplier's name, enter one or more of the first letters of the supplier’s name in the Alpha Name field. The system displays all suppliers that meet your search criteria.
Note: Use wildcard asterisks (*) before and/or after partial supplier names, as needed. This will display records that are similar to the letters entered in the Alpha Name field.
Enter "CORNHUSKER PRINTING*" into the Alpha Name field.Step 9
Click the Display Phone option.Step 10
Click the Display Address option.Step 11
Make sure the Search Type is "V".Step 12
Click the Find button.Step 13
Choose the appropriate supplier by clicking the radio button next to it if it is not defaulted.
In this lesson it is defaulted so we do not need to click the radio button.Step 14
Click the Select button.Step 15
Credit Message – UDC (Universal Description Code) that describes the order status of the supplier. Some examples are:
2 - Requires Purchase Order (PO)
7 - On Credit Hold per AccountingStep 16
Payment Terms – A/P – UDC for the supplier's payment terms. Some examples are:
Blank - Net 30
000 - Due Upon Receipt
002 - 2/10 Net 30 Days
015 - Net 15 Days from Invoice dateStep 17
Payment Instrument – UDC that identifies the method of payment.
Blank - Warrant (Check)
T - ACH (Automated Clearing House)
Z - EDI
Note: Payment instrument can be changed from T to Blank ONLY with permission of State Treasurer on a case-by-case basis.Step 18
Factor/Special Payee – The default is the Factor/Special Payee entry from the Address Book.Step 19
Parent Number – Address Book number of the parent company.Step 20
Approver Number – Address Book number of the approver.
Note: Used only if voucher logging is used.Step 21
Hold Payment – Hold payment codes are N (release payment), Y (hold payment) and 2 (hold payment but allow voucher entry).Step 22
Float Days – Number of days the check floats from the bank deposit date to the release date of the check. The default is 0 (zero).Step 23
Pre-Note Code – When checked, this option indicates that the supplier will not receive a check from the bank until the pre-note cycle is complete. The default is Blank, indicating that the pre-note cycle is complete and funds can be transferred electronically.Step 24
Payment Creation – Options that indicate whether a separate warrant (check) will be issued for each pay item on a voucher.
Note: This should be left as "By Supplier"Step 25
Note: The Purchasing 1 and Purchasing 2 and EDI tabs are reserved for use by AS Materiel, which establishes procurement limits for agencies and sets up and maintains all Supplier Masters.Step 26
Click the Tax Information tab.Step 27
Note: The Tax Information tab is used by State Accounting only.Step 28
Review the following:
Tax Expl Code – UDC that indicates how a tax is assessed and distributed to G/L revenue and expense accounts, such as AR (billable tax).
Tax Rate/Area – Postal state code for the state tax that applies to the purchase.
Person/Corporation – Defaults from the Address Book.Step 29
Add’l Ind Tax ID – Additional tax ID number assigned to the supplier by the government.Step 30
Note: The following are used to withhold income tax for out-of-state residents.
Tax Authority – Code that identifies the government agency for which the state fund withholds taxes from supplier payments, if necessary.
Percent – Decimal number that identifies the percentage of taxes withheld from supplier payments, if necessary.Step 31
Click the Cancel button.Step 32
Click the Close button.Step 33
Click the Close button.Step 34
You have successfully completed this lesson.
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