Requests to change existing address book records must be submitted to the AS State Accounting, Address Book Team.
The Address Book Role AB09 does not have the ability to submit Address Book Requests. An end user must have an Address Book role other than AB09 in order to access the Address Book Request application.
The Address Book Request application is used to request changes to existing address book records for the following Search Types:
It is also used to submit electronic attachments for existing address book records.
W-9 forms are to be submitted in advance of a vendor being added to the Address Book. Note: Any record that does not have a W-9 is also required to have a W-9 at the time the change request is submitted. The agency may still enter the vendor Address Book Request, but the request will be placed on temporary hold until the completed Substitute W-9 form is submitted to AS State Accounting via:
Substitute W-9 forms are required for the following:
Payment Terms – Address Book records typically default to Net 30 when they are created. Clientele payment terms can be applied to existing records by making a note to apply “Clientele Payment Terms” in the Comments field. If necessary, Payment Terms can be changed on payment by payment bases by using the Special Handling field in Voucher Processing.
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