Recording Catastrophic Leave Donations Lesson

Recording Catastrophic Leave Donations Lesson


In this lesson you will learn how to record catastrophic leave donations.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Payroll link.

    Step 3
  4. Click the Time Maintenance link.

    Step 4
  5. Click the By Individual link.

    Step 5
  6. Click the Add button.

    Step 6
  7. Complete the first field for the Date/Batch field with the pay period end date.  Leave the second field blank.  

     

    Enter "7/11/09" into the Date/Batch field.

    Step 7
  8. Click in the Employee Number field.

    Step 8
  9. Enter the address book number of the employee donating leave in the Employee Number field in the grid.  

     

    Enter "4455871" into the Employee Number field.

    Step 9
  10. Press [Tab].

    Step 10
  11. Enter "888" into the Pay field.

     

     

    Step 11
  12. Press [Tab].

    Step 12
  13. For pay type 888 enter the hours being donated in the Hours field.  

     

    Enter "1" into the Hours field.

    Step 13
  14. Scroll to the right until you see the LS Amnt field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 14
  15. Click in the LS Amnt field.

    Step 15
  16. In the LS Amnt field enter the Lump Sum amount of the hours being donated.  For example, if the employee donating makes $20 an hour and they are donating an hour of leave you would enter "20" in the the LS Amnt field.  

     

    Enter "20" into the LS Amnt field.

    Step 16
  17. Use the down arrow key on the keyboard to move to the next row on the grid.

    Step 17
  18. Scroll back to the left until you see the Employee Number field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 18
  19. Click in the Employee Number field.

    Step 19
  20. Enter the address book number of the employee donating leave in the Employee Number field in the grid.  

     

    Enter "4455871" into the Employee Number field.

    Step 20
  21. Press [Tab].

    Step 21
  22. Enter "889" into the Pay field.

    Step 22
  23. For pay type 889 no hours are entered.

    Step 23
  24. Scroll to the right until you see the LS Amnt field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 24
  25. Click in the LS Amnt field.

    Step 25
  26. For pay type 889 a negative Lump Sum dollar amount equal to the hours donated needs to be entered in the LS Amnt field.  For example, if the employee donating makes $20 an hour and is donating an hour you would enter "-20" in the LS Amnt field.  

     

    Enter "-20" into the LS Amnt field.

    Step 26
  27. Use the down arrow key on the keyboard to move to the next row on the grid.

    Step 27
  28. Scroll back to the left until you see the Employee Number field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 28
  29. Click in the Employee Number field.

    Step 29
  30. Enter the address book number of the employee receiving leave in the Employee Number field in the grid.  

     

    Enter "4874666" into the Employee Number field.

    Step 30
  31. Press [Tab].

    Step 31
  32. Enter "890" into the Pay field.

    Step 32
  33. Press [Tab].

    Step 33
  34. For pay type 890 enter the number of hours the employee will be receiving in the Hours field.  This needs to be entered as a negative because it is reducing the Sick Taken and increasing the Sick Available.

     

    Note: The amount entered here may not be the same as the number donated.  For example, if an employee making $20 an hour donates an hour to an employee making $10 an hour, the number of hours the employee would receive would be 2 (a Lump Sum of $20).  

     

    Enter "-2" into the Hours field.

    Step 34
  35. Scroll to the right until you see the LS Amnt field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 35
  36. Click in the LS Amnt field.

    Step 36
  37. In the LS Amnt field enter the dollar value of the hours being donated.  This needs to be entered as a negative.  

     

    Enter "-20" into the LS Amnt field.

    Step 37
  38. Use the down arrow key on the keyboard to move to the next row on the grid.

    Step 38
  39. Scroll back to the left until you see the Employee Number field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 39
  40. Click in the Employee Number field.

    Step 40
  41. Enter the address book number of the employee receiving leave in the Employee Number field in the grid.  

     

    Enter "4874666" into the Employee Number field.

    Step 41
  42. Press [Tab].

    Step 42
  43. Enter "891" into the Pay field.

    Step 43
  44. No hours are entered for pay type 891.

    Step 44
  45. Scroll to the right until you see the LS Amnt field.  

     

    Scroll to the right by clicking the scroll bar.

    Step 45
  46. Click in the LS Amnt field.

    Step 46
  47. In the LS Amnt field enter the dollar value of the hours being donated.  This needs to be entered as a positive because it is balancing the 890 dollars so the net to pay is Zero.  

     

    Enter "20" into the LS Amnt field.

    Step 47
  48. Use the down arrow key on the keyboard to move to the next row on the grid.

    Step 48
  49. Click the OK button.

    Step 49
  50. Click the Cancel button.

    Step 50
  51. Click the Close button.

    Step 51

You have successfully completed this lesson.

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