Enter Daily Timecards Using Employee Master Filter Lesson


In this lesson you will learn the steps for entering daily time cards using the Employee Master Filter.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Payroll link.

    Step 3
  4. Click the Time Maintenance link.

    Step 4
  5. Click the Employee Master Filter link.

    Step 5
  6. Click one of the following options:

     

      All Employees

      Employees With Timecards

      Employees Without Timecards  

     

    In this lesson we are going to use the All Employees option which is already selected by default.

    Step 6
  7. To narrow your search for employees you can use categories 1-20.  To do this click the appropriate tab (1-8, 9-16, or 17-20), and complete any Category code fields that apply.   

     

    In this lesson we are not going to use these fields.

    Step 7
  8. Click the Organization tab.

    Step 8
  9. Complete any of the following fields to narrow your search to employees who have shared organization information:

     

      Home Business Unit

      Home Company

      Supervisor

      Security Business Unit

      Check Route Code  

     

    Enter "65025009" into the Home Business Unit field.

    Step 9
  10. Click the Other tab.

    Step 10
  11. Complete any of the following fields to further narrow your search:

     

      Business Unit – Last Worked

      Benefit Group

      Job Code

      Pay Class(H/S/P)

      Pay Cycle Code  

     

    In this lesson we are not going to use any of these fields.

    Step 11
  12. Click the Find button.

    Step 12
  13. Choose the first employee for whom you are entering time by clicking the check box next to their name.

    Step 13
  14. Click the Row button.

    Step 14
  15. Click the Daily menu.

    Step 15
  16. Complete any of the Category Code fields on the Category Codes tab to have the information supplied automatically to every timecard that you enter on this grid.  

     

    Click in the Cat 01 field.

    Step 16
  17. Enter "065" into the Cat 01 field.

    Step 17
  18. Click the Organization tab.

    Step 18
  19. Complete any of the fields on the Organization tab to have organization information populated automatically to every timecard entered on the grid. Complete these fields to track detailed information about a job site and to enter timecards by job or business unit.  

     

    Enter "65025009" into the Job Location field.

    Step 19
  20. Click in the Check Route Code field.

    Step 20
  21. Enter "1600050900" into the Check Route Code field.

    Step 21
  22. Click the Sub Ledger tab.

    Step 22
  23. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:

     

      Subledger

      Subledger Type

     

    Note: Subledger will not be used in all Agencies.

    Step 23
  24. Click in the Pay field.

    Step 24
  25. Complete the Pay field in the QBE line.  

     

    Enter "1" into the Pay field.

    Step 25
  26. Press [Tab].

    Step 26
  27. Enter the week start date in the Week Start Date field.  

     

    Enter "7/6/09" into the Week Start Date field.

    Step 27
  28. Press [Tab].

    Step 28
  29. Enter the number of hours worked for each day or complete the LS Amnt field.  

     

    Enter "8" into the Mon field.

    Step 29
  30. Press [Tab].

    Step 30
  31. Enter "8" into the Tue field.

    Step 31
  32. Press [Tab].

    Step 32
  33. Enter "8" into the Wed field.

    Step 33
  34. Press [Tab].

    Step 34
  35. Enter "8" into the Thu field.

    Step 35
  36. Press [Tab].

    Step 36
  37. Enter "8" into the Fri field.

    Step 37
  38. Note: If the timecard entered is for a lump sum amount and an additional timecard is needed, repeat steps of entering information in the tabs for the next row on the grid.

    Step 38
  39. Press the down arrow on your keyboard.

    Step 39
  40. Note: To override a DBA amount for the employee, choose the timecard and click Row, One Time Override.

    Step 40
  41. Click the OK button.

     

    The system automatically adds the time entry record when you click OK. You must click OK to save your time entry information before continuing to the next employee.

    Step 41
  42. Click the Close button.

    Step 42

You successfully completed this lesson.

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